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4.1. DRAFT HRA MINUTES 01-03-2022 City of Elk Regular Meeting of the Elk River River Housing and Redevelopment Authority Held at the Elk River City Hall Monday, December 6, 2021 Members Present: Chair Larry Toth, Commissioners Denny Chuba, Nate Ovall, and Jennifer Wagner Members Absent: Commissioner Jayme Swenson A& Staff Present: Economic Development Director Brent O'Neil, City Administrator Cal Portner, and Records Specialist Katie Porath I. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River Housing and Redevelopment Authority was called to order at 5:30 p.m. by Chair Toth. 2. Pledge of Allegiance The Pledge of Allegiance was recited, 3. Consider December 6, 2021, Ag' da jwlwh�.. Moved by Commissioner Ovall seconded by Commissioner Wagner to approve the December 6, 2021, HRA meeting agenda. Motion carried 4- NC*%7 4. Consent Agenda Moved by Commissioner Ovall and seconded by Commissioner Wagner to approve the consent agenda as follows: 4.1 November 1, 2021, Regular and Closed meeting minutes. 4.2 Check register as outlined in the staff report. 4.3 Balance sheets as outlined in the staff report. 4.4 Revenue/expenditure reports as outlined in the staff report. 4.5 Satisfaction of Mortgage—19135 Troy Street NW. Motion carried 4-0. S. Open Forum No one appeared for Open Forum. Housing and Redevelopment Minutes Page 2 December 6,2021 ----------------------------- 6. Public Hearings There were no public hearings. 7.1 HRA Housing Rehabilitation Loan Program Update Mr. O'Neil presented the staff report. Chair Toth asked about an outstanding application. Mr. O'Neil stated that the application was being underwritten by CEE but did not qualify. There are not current applications. Commissioner Ovall asked that future staff reports have a running total of funds available. Mr. O'Neil stated he would include that in future HRA packets. 7.2 Extension — CEE Loan Origination Agreement, Mr. O'Neil presented the staff report. Chair Toth asked if the price increases were only for the upcoming year. Mr. O'Neil stated that the increased fees would be per year no matter how long the agreement was extended. The Commission agreed that CEE waVaeneficial service. Moved by Commissioner Chuba seconded by Commissioner Wagner to approve Amendment One to the Loan Origination Agreement between the City of Elk River Housing and Redevelopment Authority and Center for Energy and Environment. Motion carried 4-0. 7.3. General Updates Mr. O'Neil presented the staff report. Mr. O'Neil discussed the potential of renting a storage space for the downtown wreaths and flowerpots. The cost would be under$1,000 per year. Currently, there is an agreement with the Parks department to store decorations. Commissioners asked if work session attachment items could be provided in advance so that the commission had time to review them before deciding. Mr. O'Neil agreed that work session materials can be provided when it is possible to do so. Housing and Redevelopment Minutes Page 3 December 6,2021 ----------------------------- ---------------------------------- HRA recessed at 5:45 p.m. to go into work session. Council reconvened at 5:51 p.m. 8.1. Main and Gates Development Concept Mr. O'Neil presented the staff report. Matt Mullins,Vice-President for Maxfield Research and Consulting, Robin Mooney, Director of Business Architecture for DJR Architecture, and Dean Dovolis, Founder/Principal for DJR Architecture were in attendanc presenting Troy Mathwig of 4125 Sub S. Corp Team. Mr. Mullins outlined the plan for a mixed-use development including proposed 49 multifamily units and 4,000 square feet of retail space. He stated that the location connecting Hwy 10 and Hwy 169 has a traffic count of about 12,000 per day and is a walkable extension of the downtown area. The project would include an underground garage and surface lot. Mr. Mullins would be interested in the potential of rezoning. The next step would be to sit down with the EDA and Planning before refining the concept. Commissioner Chuba asked abocation of garages for the townhomes. Mr. Dovolis explained that the garages wo'u1 either be a "common underground garage" or a "single garage from the rear" depending on land issues. The Commission asked about the house that is in the project area. Would the developers contact the homeowner for land acquisition? Mr. Dovolis stated that, assuming 411215 Sub S. Corp Team was selected,they would approach the homeowner, Commissioner Ovall like' the row townhome concept but had concerns with traffic access on Gates Ave since this is a busy=street. Commissioner Wagner stated she would like to see more retail and commercial space but understands that business is changing due to the pandemic. Chair Toth asked how the commercial section was accessed. Mr. Dovolis staWthat there was access to the retail section on both sides with parking behind. Commissioners agreed 4125 Sub S. Corp Team could continue planning the development at Main and Gates. Commissioner Ovall left the meeting at 6:33 p.m. Housing and Redevelopment Minutes Page 4 December 6,2021 ----------------------------- 8.2. Tax Increment Financing —Jackson Hills II Mikaela Huot,director at Baker Tilly,presented information related to the Jackson Hills II TIF. The applicant is proposing a 44-unit apartment project with 9 units designated as affordable and is asking for the formation of a 15-year TIF district. Extraordinary costs of the project include soil corrections. Ms. Huot stated that she had asked whether all affordable housing would be studio apartments. She added that the TIF agreement needs to be clear on the expectations for the project. The applicant stated that the selection of studio, 1-bedroom, and 2-;bedroom apartments designated as affordable housing would be "floating." The project would have an $8.5 million budget with 70% mortgage N30ity. Financing of the TIF expenses would be 100%up front by the deve Chair Toth asked about the pond. Commissioner Wagner clarified that the applicant had wanted to build a fishing pond. A draft TIF policy will come to the ''RA meeting on January3,2022, asking for the HRA recommendation to the council. Chair Toth asked about the available housing needs in Elk River. Mr. O'NeSK y is a few years old, but he can provide information to the HRA on 9. ourn r at 6:47 p.m. Minutes prepared by Katie Porath. Tina Allard, City Clerk Larry Toth, Chair Housing&Redevelopment Authority