7.3. SR 09-06-2005
Item # 1..~
MEMORANDUM
TO:
Mayor and City Council
FROM:
Pat Klaers, City Administa:ator
[i~~
l/i>~f
September 6, 2005 f vI'
DATE:
SUBJECT:
Library Board Update
Councilmember John Dietz is the City Council liaison on tlle Libra!;7 Board. .t\t the September 6,
2005 City Council meeting, John is scheduled to prov"ide the Council \\lith an update on Library
Board activities. -Lt\ttached are the draft minutes from tlle August 23, 2005 Library Board meeting.
s: \ Counci/\Pat\ Updates \libralJrllpdate.doc
Minutes
Elk River Library Board Meeting
August 23, 2005
The meeting was called to order at 6:35 p.m. Mick Stoffers, Ann Schroeder,
Karen Stelk, Allison Olson and John Dietz were in attendance. Joan Allen of
GRRL, and Pat Klaers, City Administrator were present as guests.
Karen moved and Allison seconded that the agenda be adopted.
Allison announced that Karen will be taking over as Secretary, the board thanked
Allison for doing a great job!
We started with an update on the Building Project Schedule from Pat. Mick
handed out a memo from Bill Maertz with recommendations of three architect
firms. At the next meeting each firm will give a thirty minute presentation.
Mick will be in Germany for the 9/27 mtg, so it has been changed to 10/4 at City
Hall same time, 6:30pm. This meeting will involve only interviewing the firms
with a Q & A for each one. Mick will talk with Bill about what equipment the
firms need, most likely we will meet in the Upper town conference room. Bill
recommends before the next meeting the board members walk the two potential
building sites by City Hall (we will each do this on our own). The two are:
Far to the East, grass by the neighbors and the other is by the lake. Brochures
from the three firms before hand for the board members was suggested by John,
Pat will follow through with that. The firms will basically be there to "sell"
themselves do space analysis and programming. Once we do decide on a firm it
will go before the City Council and that firm will be at our November meeting.
John said by the next meeting the YMCA project will be closer to being decided
on and depending on which way it goes that may lead us to need a community room.
Since we moved the September board meeting to 10/4 and the City mtg is on 10/10
at Lyons Park Center there will not be a library board meeting on 10/25. Watch
for your letter regarding the City mtg. as that will state the time. Pat
mentioned that there is not a definite budget and that the city wants to build
what is needed. At the last Council meeting John talked about our possibilities
and there were no objections at that time. The Mayor stated we were doing a
great job of expanding our horizons. As mentioned by Chris in the last meeting
concerning a water retention requirement if we stay at the site we are now, Ann
asked a follow up question to that. Pat stated that there are none.
Allison asked Pat about the previous person who applied to the Library board.
They've attempted contacting them several times with no response. So we need to
start recruiting to replace Leslie.
Next we discussed the survey. Mick stated it will be going in the ER Star News,
it will be on the City website, available at City Hall, the Library and will in
the Nov/Dec Community Rec. booklet. These will be color coded so we can tell
where they filled them out from. Question 4 from the survey was removed. The
public does not have the info we do about the many variables in picking a site.
It was suggested to add to the survey an yes or no question "are you under 1811,
Pat will check with Legal to make sure we are O.K. asking that. Allison is
sending the revised survey to Mick and she will ask that if possible it be
formatted to fit on one page.
Pat said the City may be switching to a professional lawn care service and that
will be a change to our budget.
The minutes from the August meeting were reviewed and approved. There was no
correspondence and one item in the Suggestion Box about the remarkable staff and
wanting to have more books. Allison moved and Ann seconded that the Treasurer's
report be approved.
The cleaning service that we currently have was given notice. The city service
has started some "deep cleaning" already.
Mick reported that the bench outside the library was hit by a car, she had just
received the police report and will contact them about how the bench will be
paid for.
The meeting was adjourned at 7:20pm.