8.1 SR 01-18-2022
Request for Action
To Item Number
Mayor and City Council 8.1
Agenda Section Meeting Date Prepared by
General Business January 18, 2022 Warren Ellingworth, Recreation Coordinator
Item Description Reviewed by
Elk River Youth Lacrosse Association Field Michael Hecker, Parks and Recreation Director
Lighting Payment Deferment Request
Reviewed by
Cal Portner, City Administrator
Action Requested
Amend, by motion, the agreement with Elk River Youth Lacrosse to repay their remaining balance for Oak Knoll
Athletic Complex field lighting in five annual payments of $4,449.60 due Sept. 30, 2021, to 2025.
Background/Discussion
In March of 2018, Elk River Youth Lacrosse (ERYL) entered into an agreement with the city to fund the
installation of field lighting at the Oak Knoll Athletic Complex. The agreement amounts to a total of $41,664 with
a $12,000 initial payment followed by annual payments of $7,416 in 2019, 2020, 2021, and 2022.
The ERYL president at that time presented their case for a deferment at the Commission Work Session on July
14. They made the initial contribution of $12,000 and the first annual payment of $7,416 in 2019. They received a
Council-approved deferment in 2020 due to the pandemic and currently owe a balance of $22,248. The
Commission proposed to split the remaining balance into more manageable payments in lieu of another
deferment.
On November 29, the chair, the park and recreation director, and the recreation coordinator met with the new
president and treasurer. They understand the need to pay the outstanding balance and said it would be very helpful
to have the payment lowered for an extended period as they work to rebuild the youth lacrosse program.
The Commission unanimously recommended on December 8 to amend the agreement with ERYL to repay their
remaining balance for Oak Knoll Athletic Complex field lighting in five annual payments of $4,449.60.
Financial Impact
No payments were made in 2020. ERYL plans to pay the full amount owed to the city by spreading out their
payments owed over a five-year period. The city finance director, citing best practices, does not want to extend
payments beyond five years. This will need to be approved by the City Council.
Attachments
None
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Updated: August 2020