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5.3. PCSR 01-25-2022Request for Action To Item Number Planning Commission 5.3 Agenda Section Meeting Date Prepared by Public Hearings January 25, 2022 Chris Leeseberg, Senior Planner Item Description Reviewed by ISD #728 and Wold Architects & Engineers, Zack Carlton, Planning Manager 600 School St, NW Reviewed by  Conditional Use Permit for 1,000 sq. ft. expansion of an Educational Institution (Lincoln Elementary), Case No. CU 22-02 Action Requested Recommend, by motion, approval of the Conditional Use Permit authorizing expansion of the existing educational use as the standards set forth in Section 30-654 have been satisfied. Background/Discussion The property is zoned R1-c where Educational Institutions require a Conditional Use Permit (CUP). The applicant has requested a CUP to construct a small addition to Lincoln Elementary School, complete site improvements, and complete significant interior renovations. The small addition will be on the northwest corner of the building. A new main entry feature with a covered walkway canopy will also be added to the west side of the building. Site modifications include relocating the west parking lot entrance further north to increase the depth of queuing for vehicles and resurfacing existing parking lots. Applicable Regulations In approving a Conditional Use Permit, the council may impose such specific conditions with regard to the development or operation of the proposed use as it considers necessary to satisfy the seven standards set forth in Section 30-654 and the requirements contained in this article and to promote compatibility with and minimize any potentially adverse effects upon adjacent properties, the neighborhood or the city. The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity. Updated: August 2020 The issuance of a Conditional Use Permit can be ordered only if the use at the proposed location: 1. Will not endanger, injure or detrimentally affect the use and enjoyment of other property in the immediate vicinity or the public health, safety, morals, comfort, convenience or general welfare of the neighborhood or the city. The property has operated as a school for many decades without any issues and site modifications are being proposed to help facilitate better on-site traffic control. The use will not endanger, injure or detrimentally affect the use and enjoyment of other property in the immediate vicinity or the public health, safety, morals, comfort, convenience, or general welfare of the neighborhood or the city. Staff does not see a need to impose specific conditions to satisfy this standard. 2. Will be consistent with the comprehensive plan. The property is guided for public and semi-public uses which includes local government uses, municipal facilities, community service providers, schools, and places of worship and assembly such as City Hall, fire stations, churches, and public schools. Coordination with schools and service providers is key to ensure these essential facilities have capacity and/or are located in areas that can support growth and development as it occurs. The use will be consistent with the comprehensive plan. Staff does not see a need to impose specific conditions to satisfy this standard. 3. Will not impede the normal and orderly development and improvement of surrounding vacant property. With the exception of one vacant commercial lot, the surrounding area is fully developed with commercial, residential, and educational uses. The use will not impede the normal and orderly development and improvement of surrounding vacant property. Staff does not see a need to impose specific conditions to satisfy this standard. 4. Will be served adequately by and will not adversely affect essential public facilities and services including streets, police and fire protection, drainage, refuse disposal, water and sewer systems, parks and schools; and will not, in particular, create traffic congestion or interference with traffic on adjacent and neighboring public thoroughfares. The structure is currently hooked up to city services and there are no plans to increase ingress/egress vehicular movements to and from the site. No concerns or issues were brought up from the all-city department site plan review. The use will be served adequately by and will not adversely affect essential public facilities and services including streets, police and fire protection, drainage, refuse disposal, water and sewer systems, parks and schools; and will not, in particular, create traffic congestion or interference with traffic on adjacent and neighboring public thoroughfares. Staff does not see a need to impose specific conditions to satisfy this standard. 5. Will not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons or property because of excessive traffic, noise, smoke, fumes, glare, odors, dust or vibrations. As the parking area is not being increased, the use will maintain the amount of traffic it currently produces. The use will not involve uses, activities, processes, materials, equipment and conditions of operation that will be detrimental to any persons or property because of excessive traffic, noise, smoke, fumes, glare, odors, dust, or vibrations. Staff does not see a need to impose specific conditions to satisfy this standard. N:\\Departments\\Community Development\\Planning\\Agendas\\PC Packets\\2022\\01-25-2022\\Final\\5.3 sr.docx 6. Will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. While construction will occur on site, the use will not result in the destruction, loss or damage of a natural, scenic or historic feature of major importance. Staff does not see a need to impose specific conditions to satisfy this standard. 7. Will fully comply with all other requirements of this Code, including any applicable requirements and standards for the issuance of a license or permit to establish and operate the proposed use in the city. The use will fully comply with all other requirements of this Code, including any applicable requirements and standards for the issuance of a license or permit to establish and operate the proposed use in the city. Staff does not see a need to impose specific conditions to satisfy this standard. If denial of such a permit should occur, it shall accompany recommendations or determinations by findings or a report stating how the proposed use does not comply with the standards set forth in Section 30-654. Financial Impact None Mission/Policy/Goal  Meet changing needs - Agile  Reflect the culture of citizens and what is important to majority Attachments  Location Map  Applicant’s Narrative  Site Plans  Architectural Plans/Elevations N:\\Departments\\Community Development\\Planning\\Agendas\\PC Packets\\2022\\01-25-2022\\Final\\5.3 sr.docx Lincoln Elementary School Improvements Description of Project Narrative Detailed description / scope of project. The proposed project includes site improvements, major interior renovations, and a small addition. Site improvements include expanding the west parking lot further to north to increase parking (see quantities below). The entry to the west parking lot is being relocated further to the north to increase queuing depth for personal vehicle on the building site. The existing west, south, and east parking lots will be resurfaced, but retain their footprint and circulation patterns. Sidewalks will be expanded to coincide with the expanded west parking lot. Other areas of pedestrian circulation will be improved as required. Interior renovations will include remodeling of specialist settings (media center, special education suite, admin and student support suites), long-term facilities maintenance improvements (replacement of finishes, casework, doors/hardware, ceilings), and major mechanical and electrical system improvements. Mechanical system currently includes rooftop units and ductwork, which will be replaced with interior air handling units. Most, if not all, single and multi-user toilet rooms that do not meet accessibility requirements are scheduled to for remodeling. Small addition (approx. 1,000sf) is required to accommodate the relocated admin suite and associated program needs. The existing northwest entrance will be renovated to function as the primary secure entrance. Hours of Operation Hours of operation will be unchanged. Typical school hours 9:00am – 3:45pm. Number of Employees Approximately 90 staff, including part-time para-professionals. Number of parking stalls, existing and additional Existing: 81 at west lot, 112 at east lot (shared with Parker Elementary School) = 193 total Proposed: 103 at west lot, 112 at east lot (shared with Parker Elementary School) = 215 total Is there proposed screening of the site? No new screening is proposed as part of the project. Proposed building materials Proposed building finish materials are primarily brick to match existing/adjacent colors and patterns. At the new main entry, a portion of the existing building is proposed to receive a bump-up (approx. 7’ higher than adjacent/existing roof parapets. This bump-up, and a new linear canopy are scheduled to receive aluminum composite rainscreen panels. Signage – (at time of installation, a separate permit is required for each sign) Signage for the project includes new dimensional letter signage stating the school name and address, to be mounted to the building. A new, digital monument sign is proposed to be located at the southwest corner of the west parking lot. The District is exploring options for the sign (size, digital display options, etc.). The new sign will confirm to ordinances and requirements. Is there outdoor storage? No outdoor storage is proposed as part of the project. Legal Description of the Property Lot 3, Block 1, INDEPENDENT SCHOOL DISTRICT NO. 728, according to the recorded plat thereof, Sherburne County, Minnesota.