4.9 SR 02-07-2022it ci
Elk*
River
Request for Action
To
Item Number
Mayor and Ci Council
4.9
Agenda Section
Meeting Date
Prepared by
Consent
February 7, 2022
Michael Hecker, Parks and Recreation Director
Item Description
Reviewed by
Change Orders for Youth Athletic Complex
Cal Portner, City Administrator
and Orono Park
Reviewed by
Action Requested
Adopt, by motion, the change orders for the Youth Athletic Association (YAC) and Orono Park projects.
Background/Discussion
The change order for the Orono Park project is $3,500 to increase the thickness of the restroom building exterior
concrete from four to six inches.
The change order for YAC of $1,333 is to install a 1.5-inch pressure reducing valve for the restroom building. The
irrigation system needs to be at 80 psi and the restroom building, by code, needs to be less than 80 psi.
Financial Impact
The total contingency approved by City Council for both the YAC and Orono Park projects is $240,128. The total
costs for change orders City Council recently approved through December 2021 is $158,553.58. The change
orders for 2022 YTD is $4,833.
Mission/Policy/Goal
Opportunity to live work and play.
Attachments
■ Change Order Descriptions for Orono Park and YAC
The Elk River Vision
A n elcoming community with revolutionary and spirited resourcefulness, exceptional
service, and community engagement that encourages and inspires prosperity.
P I I E I 1 0 IY
NATURE
Updated. August 2020
Minnesota / Wisconsin Playground
5101 Highway 55, Suite 6000
Golden Valley, Minnesota 55422
Ph. 800-622-5425 763-546-7787
Fax 763-546-5050 tim@mnWplay.com
10/24/2021
Quote #101903-01-04
City of Elk River- Orono Park Shelter- Change Order- Add'I Concrete
City of Elk River
Attn: Michael Hecker
13065 Orono Parkway
Elk River, MN 55330
Phone: 763-635-1150
mhecker@elkrivermn.gov
Add'I Other - Increase thickness of exterior concrete from 4"t to 6"t for our original scope of work to
Concrete match/comply with the site design for the entire Orono Park Site Improvemmts
Comments
Ship to Zip 55330
$3,600.00 $3,500.00
Sub Total $3,500.00
Increase thickness of exterior concrete from 4"t to 6"t for our original scope of work to match/comply with the site design for the entire Orono Park
Site Improvemmts.
This quotation is subject to current MinnesotaAArisconsin Playground (MWP) policies as well as the following terms and conditions. Our quotation is
based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess
of $1,000.00 to be supported by your written purchase order made out to Minnesota/Wsconsin Playground.
Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and MWP, terms and conditions
of this quotation shall be as outlined herein with no other requirements applicable.
Indemnification; Owner/Owner's Representative will indemnify and hold Minnesota Playground, Inc., dba, Minnesota Wisconsin Playground (MWP),
harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of Owner/Owner's Representative's
negligence or noncompliance with any of its commitments under this document. MWP will indemnify and hold Owner/Owner's Representative
harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of MWP's negligence or noncompliance
with any of its commitments under this document.
Payment terms: net 30 days for tax supported governmental agencies. Should this quotation be forwarded to an agency not listed on this quote,
credit terms, as well as other terms and conditions herein, may be need to be altered. For instance, non -tax supported organization purchasing any
or all products and/or services quoted herein may require full payment for that amount due at time of order entry. Remaining balance owed by tax
supported agency, if any, shall still be net 30 days. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be
invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted.
Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; acceptance of
equipment and off-loading; storage of goods prior to installation; equipment assembly and installation; safety surfacing; borders and drainage
provisions.
Page 1 of 2
Nd)w
Minnesota / Wisconsin Playground 01/24/2022
5101 Highway 55, Suite 6000 Quote #102073-01-02
Golden Valley, Minnesota 55422
Ph.800-622-5425763-546-7787
Fax 763-546-5050 tim@mnwiplay.com
CONSULTANT. TIM NEWGARD
YAP,
City of Elk River- Change Order-1.5 inch pressure reducing valve
City of Elk River Ship to Zip 55330
Attn: Michael Hecker
13065 Orono Parkway
Elk River, MN 55330
Phone: 763-635-1150
mhecker@elkrivermn.gov
Quantity
1 1.5 inch pressure reducing valve Other - Supply the 1.5 inch pressure reducing valve $728.00 $728.00
1 Fittings Other - Supply fittings for the pressure valve $130.00 $130.00
Sub Total $858.00
_ This quotation is subject to current Minnesota/Wisconsin Playground (MWP) policies as well as the following terms and conditions. Our quotation is
based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess
of $1,000.00 to be supported by your written purchase order made out to Minnesota/Wisconsin Playground.
Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and MWP, terms and conditions
of this quotation shall be as outlined herein with no other requirements applicable.
Indemnification; Owner/Owner's Representative will indemnify and hold Minnesota Playground, Inc., dba, Minnesota Wisconsin Playground (MWP),
harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of Owner/Owner's Representative's
negligence or noncompliance with any of its commitments under this document. MWP will indemnify and hold Owner/Owner's Representative
harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of MWP's negligence or noncompliance
with any of its commitments under this document.
Pricing: f.o.b. factory, firm for 15 days from date of quotation. A tax-exempt certificate is needed at time of order entry for all orders whether from
tax -supported government agencies or not. Sales tax, if applicable, will be added at time of invoice unless a tax exempt certificate is provided at
time of order entry.
Payment terms: net 30 days for tax supported governmental agencies. Should this quotation be forwarded to an agency not listed on this quote,
credit terms, as well as other terms and conditions herein, may be need to be altered. For instance, non -tax supported organization purchasing any
or all products and/or services quoted herein may require full payment for that amount due at time of order entry. Remaining balance owed by tax
supported agency, if any, shall still be net 30 days. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be
invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted.
Freight charges: Prepaid & added
Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing obstructions/equipment;
acceptance of product and off-loading; storage of goods prior to installation; product assembly and installation; concrete work of any type and
drainage provisions.
Page 1 of 2
fu
Minnesota / Wisconsin Playground 01/24/2022
5101 Highway 55, Suite 6000 Quote #102073-01-03
Golden Valley, Minnesota 55422
Ph. 800-622-5425 763-546-7787
Fax 763-546-5050 tim@mnwiplay.com
CONSULTANT. TIM NEWGARD
YAC,
City of Elk River- Change Order-1.5 inch pressure reducing valve -
Installation
City of Elk River Ship to Zip 55330
Attn: Michael Hecker
13065 Orono Parkway
Elk River, MN 55330
Phone:763-635-1150
mhecker@elkdvermn.gov
INSTALL Other - Installation of 1.5 inch pressure reducing valve $475.00 $475.00
Sub Total $475.00
Total $475.00,
This quotation is subject to current Minnesota/Wsconsin Playground (MWP) policies as well as the following terms and conditions. Our quotation is
based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess
of $1,000.00 to be supported by your written purchase order made out to MinnesotalWsconsin Playground.
Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and MWP, terms and conditions
of this quotation shall be as outlined herein with no other requirements applicable.
Indemnification; Owner/Owner's Representative will indemnify and hold Minnesota Playground, Inc., dba, Minnesota Wisconsin Playground (MWP),
harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of Owner/Owners Representative's
negligence or noncompliance with any of its commitments under this document. MWP will indemnify and hold Owner/Owner's Representative
harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of MWP's negligence or noncompliance
with any of its commitments under this document.
Pricing: f.o.b. factory, firm for 15 days from date of quotation. A tax-exempt certificate is needed at time of order entry for all orders whether from
tax -supported government agencies or not. Sales tax, if applicable, will be added at time of invoice unless a tax exempt certificate is provided at
time of order entry.
Payment terms: net 30 days for tax supported governmental agencies. Should this quotation be forwarded to an agency not listed on this quote,
credit terms, as well as other terms and conditions herein, may be need to be altered. For instance, non -tax supported organization purchasing any
or all products and/or services quoted herein may require full payment for that amount due at time of order entry. Remaining balance owed by tax
supported agency, if any, shall still be net 30 days. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be
invoiced separately from other services and shall be payable in advance of those services and project completion. Retainage not accepted.
Freight charges: Prepaid & added
Page 1 of 3
Minnesota / Wisconsin Playground
5101 Highway 55, Suite 6000
Golden Valley, Minnesota 55422
Ph. 800-622-5425 763-546-7787
Fax 763-546-5050 tim@mnwiplay.com
CONSULTANT. TIM NEWGARD
01 /24/2022
Quote #102073-01-03
City of Elk River- Change Order-1.5 inch pressure reducing valve -
Installation
the type of play event that is being played on. Activities with movement have a more dynamic play which can lead to more maintenance due to the
nature of the motion but also because these types of play events tend to be more popular. Static features may require less attention during the
short term and ongoing maintenance as inspections will determine frequency of maintenance needed for these events. There may be a need for
scheduled lower and higher frequency inspections.
- Ongoing maintenance, check manufacturer's owner's manual recommendations for maintenance and always follow these written instructions.
After short term maintenance period is done and data is collected for that time period, an ongoing schedule should be implemented. The ongoing
maintenance can change with age and greater use. There may be a need for scheduled lower and higher frequency inspections.
Should weekend work be necessary or non-standard hours be worked, please provide a site contact and the best telephone number to reach this
person in case an urgent matter arises requiring immediate attention.
(Name)
(Cell)
(Other Telephone Number)
Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing obstructions/equipment;
acceptance of product and off-loading; storage of goods prior to installation; product assembly and installation; concrete work of any type and
drainage provisions.
Order
Bill To:
VOV(* Ship To:
ypa, AnL-A /t�6 aor&y
Company: I K4 N 7 ti AWt 11CA%7G61L4'v►. Project Name:
Attn: Attn:
Address: 3 lf/ D CW Address: / 97 0
City, State, Zip: K.- 1 U I(tA ' ' 54530 City, State, zip: / r►! i ' `� " ��33a
Contact: I" [ I CK Yt -7'1,e dUA Contact:-70-06— 14Bl
Tel: 7& 51 _05-- 1I 10t Tel:
Fax:
Fax:
Acceptance of t i „„ j
Accepted By (printed): 1 P.O. No:
own
Signature: __ __ I,, - Date:
Title: POW-,
�, i' ezi;6t/ ` Phone: v/ J
Facsimile: Purchase Amount: $475.00
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