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02-07-2022 CCMMeeting of the Elk River City Council Held at the Elk River City Hall Monday, February 7, 2022 Members Present: Mayor John Dietz, Councilmembers Garrett Christianson, Mike Beyer, Matt Westgaard, and Jennifer Wagner Members Absent: None Staff Present: City Administrator Calvin Portner, Deputy City Clerk Jolene Richter, Fire Chief Mark Dickinson, Assistant Fire Chief of Operations Mark Wandersee, Finance Director Lori Ziemer, Accountant Ryan Vadnais, Parks and Recreation Director Michael Hecker, Recreation Coordinator Warren Ellingworth, Planning Manager, Zack Carlton, Economic Development Director Brent O'Neil, City Attorney Peter Beck I. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:30 p.m. by Mayor Dietz. 2. Pledge of Allegiance Pledge of Allegiance was recited. 3. Consider Agenda Mayor Dietz added Item 8.3 Internet in Northern Part of the City. Moved by Councilmember Westgaard and seconded by Councilmember Christianson to approve the agenda, as amended. Motion carried 5-0. 4. Consent Agenda Moved by Councilmember Wagner and seconded by Councilmember Beyer to approve: 4.1 Minutes ■ January 3, 2022 ■ January 18, 2022, Closed ■ January 18, 2022, Regular 4.2 Check register as outlined in the staff report. 4.3 Ordinance 22-01 Amendment: Assign a New Street Address for PID #75- 428-001 4.4 Ordinance 22-02 Amendment: Assign a New Street Address for PID #75- 128-2310 4.5 Accept Public Improvements: Monroe Estates City Council Minutes Page 2 February 7, 2022 ----------------------------- 4.6 Temporary On -Sale Liquor License: AEGIR Brewing Company 4.7 Pay Estimate Correction 4.8 Resolution 22-8 Refunding Guardian Angels Health Care Facilities Refunding Revenue Bonds, Series 2015B 4.9 Change Orders: Orono Park and Youth Athletic Complex 4.10 Elk River Northeast Urban Services Expansion Study 4.11 Resolution 22-9169 Redefine Update on Final Plans 4.12 Hire Wastewater Operator Motion carried 5-0. S. Open Forum No one appeared for Open Forum. 6.1 Market Value Presentation: Sherburne County Assessor Michelle Moen Michelle Moen, Sherburne County Assessor gave Council an update regarding the aggressive market trends her office has seen in the past year and how it will impact values for the 2023 tax year (2022 assessment). 6.2 Proclaim June I, 2022, as Philip Collins Day Fire Chief Dickinson recognized Mr. Collins for over 33 years of service. It was proclaimed that June 1, 2022, will be Philip Collins Day. Mayor Dietz read and presented proclamation. 6.3 Oath of Office Firefighters Deputy Chief Wandersee presented the new firefighters who have successfully completed their probationary period. Mayor Dietz administered the Oath of Office to firefighters O'Connor, Hooper, Hampton, and Yess. 6.4 Introduction of New Employees Mr. Hecker introduced Warren Ellingworth, Recreation Coordinator. Ms. Ziemer introduced Ryan Vadnais, Accountant. The Council welcomed the new employees. 7.1 Amendment to Master Fee Schedule: Various Park Fees Mr. Hecker presented the staff report. NATURE City Council Minutes February 7, 2022 Mayor Dietz opened the public hearing. Page 3 There being no one to speak to this issue, Mayor Dietz closed the public hearing. Moved by Councilmember Wagner and seconded by Councilmember Westgard to adopt Ordinance 22-03 amending the 2022 Master Fee Schedule, of the City of Elk River, Minnesota, City Code. Motion carried 5-0. Moved by Councilmember Westgaard and seconded by Councilmember Wagner to adopt Resolution 22-10, A Resolution of the City of Elk River Approving Notice of Summary Publication of Ordinance 22-03 An Ordinance Amending the 2022 Master Fee Schedule. Motion carried 5-0. 7.2 County Road 33 Trail Mr. Hecker presented the staff report. Mayor Dietz opened the public hearing. Mary Stewart, 20572 Ulysses St, expressed concern about bicycle safety and was in favor of a trail along the north side of the road. Russel Kostreba, on behalf of Roger Kostreba, 20573 Quincy St NW, recommended the city grade the trail for future use. Ryan Kostreba, 21404 Jarvis St NW, expressed concern about the cost of the trail. He believes it should be paid for from the city budget and not franchise fees. Rudy Stanley, 20464 Vance St, was not in favor of adding a trail as there are more populated areas in Elk River that would benefit from other connections. David Sorenson,10890 205`s Ave NW, is pleased the county will be improving the road. If a trail is added, he requested a barrier to replace any trees taken out to protect his house. He also requested the trail not go past his window to maintain privacy Mark Lea,10934 205`s Ave NW, was not in favor of the trail due to increase in traffic, losing his property, losing a barrier, and privacy. Tom Lane, 11076 205`s Ave NW, was concerned about the road and trail moving closer to his house as well as increased traffic in the area. Mr. Portner read other public comments that were sent to city staff via email and entered into the record. 0 Mayor Dietz closed the public hearing. pIrEIII I NATUREJ City Council Minutes February 7, 2022 Page 4 There was a lengthy discussion regarding the road/trail structure, lighting, and costs. David Roedel, County Engineer, was present to answer questions regarding the structure and lighting. Councilmember Westgaard stated now is the time to design and figure out how the city would want the trail along this corridor, but also stated there is a lot more discussion that needs to happen and more public input before the decision needs to be made. Councilmember Wagner added there are many layers to this project. She would like to see more transparency with the project. Then she stated there are too many unanswered questions to be able to support it right now and agrees it should be budgeted in the planning process. Councilmember Christiansen stated he was not against taking pedestrians off of the road, but rather wondered if there were other connections that could take a higher precedent. Tim Dolan, County Commissioner, clarified that the realignment of County Road 33 is a county project, but the county saw that the trail was in the city plans and therefore the county approached the city about the possibility of the trail project at the same time as the road project. Councilmember Beyer stated he understands it is part of the master plan, but questions the timing and cost. He wondered about other funding and also how the trail would be maintained. Mayor Dietz said he would not be in favor of increasing the franchise fee. He thinks this is ahead of its time and he will not support it. Councilmember Wagner explained that this project has more of a regional emphasis than municipal. There was continued discussion if there would be a possibility acquiring what was needed to be acquired for a future trail and what that would entail and costs Mr. Roedel answered questions according the plans they provided. Mayor Dietz asked when a final decision is needed. Mr. Roedel answered they would need an answer in a month or so to go forward. Mayor Dietz clarified the date, by March 15. Mr. Dolan stated they will be doing the road project regardless. The county does not weigh one way or another with the trail project. The county is just advocating for a time- line. 1 11 E/ E 1 I t NATME City Council Minutes February 7, 2022 Page 5 Mayor Dietz asked Council what other information are we going to get between now and March 15 that will effect someone's decision. Mr. Dolan explained if there is additional information the city wants from the county, the county will make sure to get it to Council so they to make the best decision Councilmember Beyer stated there would not be enough time to look at different funding options with the March deadline. Moved by Councilmember Christiansen and seconded by Councilmember Wagner to reject the project. Motion carried 5-0. 8.1 Resolution 22-1 1: Local Authority for Housing and Redevelopment Authority Mr. Carlton clarified the resolution title explaining it is supporting local decision making authority for the city. Moved by Councilmember Westgaard and seconded by Councilmember Beyer to adopt Resolution 22-11 supporting housing and local decision -making authority. Motion carried 5-0. 8.2 Discuss Work Session Items There were no additions. 8.3 Internet in North part of the City Mayor Dietz brought up that Arvig will be doing a large project in the northern part of Elk River to add internet to 255 homes. Mayor Dietz would like the information published so the public can see if their address is part of the area. Mr. Portner stated there will be an agreement with Arvig and when the agreement is finalized is when the information will be published. Mayor Dietz explained he would like those people to find out if they are on the list of addresses that will be covered because there is a substantial number. 9.0 Council Liaison Updates Councilmembers provided updates as outlined in the respective advisory boards' minutes Council recessed at 8:43 p.m. and reconvened at 8:48 p.m. to continue the work session in Upper Town. 10.1 Advisory Board Interviews City Council Minutes Page 6 February 7, 2022 Council interviewed applicants for advisory board vacancies. The Council will make the appointments at the next Council meeting. 10.2 Purchase City Property: GATR Truck Center Mr. Carlton presented staff report. Sherburne County Commissioner Tim Dolan was present representing the Decklan Group. Mr. Dolan stated when GATR originally came to town the lot was the largest available at the time. GATR has grown substantially and they do not want to look elsewhere for their growth. They will be adding electric fleets and with that they will need electric repair facilities. Mr. Dolan is asking the city to reconsider to purchase the property as stated in their Letter of Interest. Councilmember Wagner asked a clarification question. She was wondering if the overlay is showing parking and also asked if GATR is looking at a building and employee expansion in that space. Mr. Dolan clarified near term it would be additional parking, but GATR is looking at acquiring it for future growth. GATR is trying to avoid getting boxed in knowing what is coming further down the line. Mr. Dolan stated there is flexibility with the lot layout. The Letter of Interest was a starting point stating, here is what we need and here is what we like, how can we make it work for everyone. Councilmember Beyer asked what minimum and maximum areas are needed. Mr. Dolan said it will depend on configuration. He does not want to leave us with an unusable lot. Mayor Dietz requested if Mr. Dolan has any more information, that he should provide it prior to the next meeting. Council suggested Mr. Dolan gives them a few different layouts based on the minimum and maximum areas. There will be a closed meeting scheduled February 22, 2022, regarding this topic. 10.3 Secretary Receptionist Position Mr. Portner presented the staff report. Council agreed to make the position into a full- time position. 10.4 Ordinance Amendment: Outline Administrative Review Process Mr. Carlton presented the staff report. Council agreed to amend city ordinance to allow only an administrative review process for permitted uses in accordance with city ordinances. p I I E a I I I NATLWE City Council Minutes Page 7 February 7, 2022 10.5 Memorial Day Parade Mayor Dietz presented the staff report Council discussed city sponsorship of a Memorial Day parade. Mayor Dietz will bring further details to a future meeting for consideration. ERX Motors orts Complaints Council discussed complaints they received over the past weekend, February 5-6, 2022, regarding an ERX event. There were complaints regarding the noise and ERX operating outside of their allotted boundaries according to their Conditional Use Permit (CUP). Mr. Portner stated there is a meeting scheduled with ERX regarding the event and what their CUP entails. He also noted ERX is working on a CUP for their expansion. Mayor Dietz asked Mr. Portner to report back to Council after the meeting and asked him to express the Council's concern regarding the events and respect for the residents living around that area. Presentations of Meetings Council agreed there should be a presentation before large public hearing topics. Council also agreed residents should have the opportunity to comment on projects that have large impacts whether a public hearing is required or not. II. Adjournment There being no further business, Mayor Dietz adjourned the meeting of the Elk River City Council at 9:44 p.m. Minutes prepared by Jolene Richter �1- JOInJ. Di tz, May r f 1 Tina Allard, City Clerk E[ i f$ it TURi