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5.1 ERMUSR 03-08-2022
198 199 200 201 202 203 204 205 UTILITIES COMMISSION MEETING TO:FROM: ERMU Commission Chris Kerzman –Engineering Manager MEETING DATE: AGENDA ITEM NUMBER: March8, 2022 5.2 SUBJECT: Field Services Facility Expansion Project Update ACTION REQUESTED: Approve Change Order #4 – Site Utilities Changes Approve Change Order #5 – Painting Alternates BACKGROUND: During the original bid opening, ERMU received pricing for alternates to paint the walls and ceilings of the vehicle storage and inventory areas. Staff wanted to review the space, and the painter agreed to hold pricing. DISCUSSION: The attached Change Order #4 includes a listing of various changes in project scope. These include value engineering options suggested by contractors and additional items that have been identified during construction. The attached Change Order #5 is for the painting alternates listed on bid day. Staff recommends acceptance of this alternate after reviewing the unpainted space. Acceptance of both alternates will add $53,020.04 to the contract with RJM Construction. Over the past month, trench drains have been installed and concrete has been poured in the garage, inventory, wash bay, and maintenance bay areas. Low temperatures have slowed down work on the exterior of the building, but warmer weather is expected. The waterproofing contractor has installed the vapor barriers and blocking for the upper levels of the office space. Planned work for the next month includes roofing over the office area, and continued window and framing installation. Once the roof is complete in the front, concrete will be poured for the office areas and workshops. Work on the garage, inventory, wash bay, and maintenance bay will start to move quickly, with mechanical, electrical, plumbing, and fire protection installations scheduled over the next few weeks ATTACHMENTS: Change Order #4 – Site Utilities Changes Change Order #5 – Painting Alternates ______________________________________________________________________________ Page 1 of 1 206 ™ Document G701 – 2017 Change Order PROJECT:(Name and address)CONTRACT INFORMATION:CHANGE ORDER INFORMATION: 108820 Elk River Municipal Utilities - Contract For: Construction Manager at Change Order Number: 004 Field Services BuildingRisk Elk RiverDate: January 12, 2021Date: February 28, 2022 OWNER:(Name and address)ARCHITECT:(Name and address)CONTRACTOR:(Name and address) Elk River Municipal UtilitiesKodet Architectural Group LtdRJM Construction 1705 Main St.15 Groveland Terrace830 Boone Avenue North Minneapolis, MN 55403Golden Valley, MN 55427 Elk River, MN 55330 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) PCO Owner-12 (PR-008) Add garbage disposal in lunchroom = $2,449.62. PCO Owner-17 (PR-009) Added sleeves for irrigation system = $7,324.33. PCO Owner-18 (PR-010) Added sleeves for future electrical needs = $4,703.05. PCO Owner-19 (PR011) Light pole changes = $4,881.29. PCO Owner-20 (PR012) Reduction in bollards credit = ($9,930.58). PCO Owner-30 Reduction in scope of the motorized blinds credit = ($1,401.54). PCO Owner-32 Cable railing credit = ($15,515.13). Total = credit ($7,488.96) The original Guaranteed Maximum Price was $12,180,926.00 The net change by previously authorized Change Orders$24,724.74 The Guaranteed Maximum Price prior to this Change Order was$12,205,650.74 The Guaranteed Maximum Price will be decreased by this Change Order in the amount of$7,488.96 The new Guaranteed Maximum Priceincluding this Change Order will be$12,198,161.78 The Contract Time will be unchanged by Zero (0) days. The new date of Substantial Completion will be 8/12/22 NOTE:This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. Kodet Architectural Group LtdRJM ConstructionElk River Municipal Utilities ARCHITECTARCHHHHHHHHHHHHHHHHHHHHHHHHHHHITTTECEEEEEEEEEEEEEEEEET(Firm name)(Firmname)CONTRACTOR(Firm name)OWNER(Firm name) SIGNATURESIGNATURESIGNATURE Edward Daniel Kodet III, AIA Theresa Slominski PRINTED NAME AND TITLEPRINTED NAME AND TITLEPRINTED NAME AND TITLE 03/01/2022 DATEDATEDATE ™ AIA Document G701 – 2017. Copyright © 1979, 1987, 2000 , 2001 and 2017 by The American Institute of Architects. All rights reserved. The “American Institute of Architects,” “AIA,” the AIA Logo, and “AIA Contract Documents” are registered trademarks and may not be used without permission. This document 1 was produced by AIA software at 14:31:08 ET on 02/28/2022 under Order No.6631446434 which expires on 08/13/2022, is not for resale, is licensed for one-time ® use only, and may only be used in accordance with the AIA Contract Documents Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes:(3B9ADA48) 207 208 , Document G701 - .*+) !"#$% &'(%' PROJECT:(Name and address)CONTRACT INFORMATION:CHANGE ORDER INFORMATION: 108820 Elk River Municipal Utilities - Contract For: Construction Manager at Change Order Number: 005 Field Services BuildingRisk Elk RiverDate: January 12, 2021Date: February 28, 2022 OWNER:(Name and address)ARCHITECT:(Name and address)CONTRACTOR:(Name and address) Elk River Municipal UtilitiesKodet Architectural Group LtdRJM Construction 1705 Main St.15 Groveland Terrace830 Boone Avenue North Minneapolis, MN 55403Golden Valley, MN 55427 Elk River, MN 55330 THE CONTRACT IS CHANGED AS FOLLOWS: (Insert a detailed description of the change and, if applicable, attach or reference specific exhibits. Also include agreed upon adjustments attributable to executed Construction Change Directives.) PCO Owner-31 (Alternate #1 and Alternate #2 acceptance for painting) = $60,509.00 Total = $60,509.00 The original Guaranteed Maximum Price was $12,180,926.00 The net change by previously authorized Change Orders$17,235.78 The Guaranteed Maximum Price prior to this Change Order was$12,198,161.78 The Guaranteed Maximum Price will be increased by this Change Order in the amount of$60,509.00 The new Guaranteed Maximum Priceincluding this Change Order will be$12,258,670.78 The Contract Time will be unchanged by Zero (0) days. The new date of Substantial Completion will be 8/12/22 NOTE:This Change Order does not include adjustments to the Contract Sum or Guaranteed Maximum Price, or the Contract Time, that have been authorized by Construction Change Directive until the cost and time have been agreed upon by both the Owner and Contractor, in which case a Change Order is executed to supersede the Construction Change Directive. NOT VALID UNTIL SIGNED BY THE ARCHITECT, CONTRACTOR AND OWNER. Kodet Architectural Group LtdRJM ConstructionElk River Municipal Utilities ARCHITECTRCHHHHHHHHHHITTECET(Firm name)(F(Firm irnaname)CONTRACTOR(Firm name)OWNER(Firm name) SIGNATURESIGNATURESIGNATURE Edward Daniel Kodet III, AIA Theresa Slominski PRINTED NAME AND TITLEPRINTED NAME AND TITLEPRINTED NAME AND TITLE 03/01/2022 DATEDATEDATE - AIA Document G701 . /+,*0 Copyright © 1979, 1987, 2000 , 2001 and 2017 by The American Institute of Architects. All rights reserved. 5'6 @ 76$%812 92:(%(;(6 !< $8'%(68(:-A @ 9 -A ('6 9 B!&!- 123 @ 9 !2($18( C!8;762(:A 1$6 $6&%:(6$63 ($13671$D: 123 71# 2!( 46 ;:63 E%('!ut permission. This document 1 was produced by AIA software at 14:38:27 ET on 02/28/2022 under Order No.6631446434 which expires on 08/13/2022, is not for resale, is licensed for one-time ® use only, and may only be used in accordance with the AIA Contract Documents Terms of Service. To report copyright violations, e-mail copyright@aia.org. User Notes: (3B9ADA50) 209 210 UTILITIES COMMISSION MEETING TO:FROM: ERMU Commission Theresa Slominski –General Manager MEETING DATE: AGENDA ITEM NUMBER: March8, 2022 6.1a SUBJECT: Staff Update ACTION REQUESTED: None DISCUSSION: TheBoard of Directors of the Minnesota Municipal Power Agency (MMPA) met on February 22, at Chaska City Hall in Chaska, Minnesota and via videoconference. Both Commissioner Mary Stewart and I were in attendancevia videoconference. A public summary of the meeting follows: o The Board reviewed the Agency’s financial and operating performance for January 2022. o The Board discussed COVID-19 and its effects on supply chains and labor markets. o The Board engaged in a long-term planning session on solar investment. o The Board discussed the Agency’s energy education programs for academic year th graders and a high 2021-2022, which include an elementary program for 4 school program. Virtual program offerings are being provided to schools this year because of the pandemic. o There was an increase of 4 customers participating in MMPA’s residential Clean Energy Choice program from December to January. Customer penetration of the program for residential customers remains at 3.8%. I attended the American Public Power Association’s (APPA) Legislative Rally in Washington, D.C., February 28 through March 2. Monday consisted of preconference sessions, and I attended the presentation on climate change. Tuesday was the Legislative Resolutions session for voting on APPA’s legislative focus, and Wednesday was focused on meetings with legislators at the Capitol. A verbal update will be provided at the March commission meeting. ______________________________________________________________________________ Page 1 of 1 211 UTILITIES COMMISSION MEETING TO:FROM: ERMU Commission Melissa Karpinski –FinanceManager MEETING DATE: AGENDA ITEM NUMBER: March8, 2022 6.1c SUBJECT: Staff Update ACTION REQUESTED: None DISCUSSION: The accounting department has been hard at workpreparing for the 2021 annual audit. Our auditors from Abdo will be completing the field work March 3-4. More than likely this will be completedvirtually. ______________________________________________________________________________ Page 1 of 1 212 UTILITIES COMMISSION MEETING TO:FROM: ERMU CommissionSara Youngs – Customer Service Manager MEETING DATE: AGENDA ITEM NUMBER: March 8, 20226.1d SUBJECT: Staff Update ACTION REQUESTED: None DISCUSSION: I started my role as Customer Service Manager on February 14 and am currently focusing on building relationships with the customer service team and ERMU employees, while also training in the National Information Solutions Cooperativeplatform. The customer service teamhas begun a professionaldevelopment book club. The first book we will read and discuss as a group is The Power of a Positive Team by Jon Gordon. ______________________________________________________________________________ Page 1 of 1 213 UTILITIES COMMISSION MEETING TO:FROM: ERMU Commission Tom Sagstetter – Conservation & Key Accounts Manager MEETING DATE: AGENDA ITEM NUMBER: March 8, 2022 6.1e SUBJECT: Staff Update ACTION REQUESTED: None DISCUSSION: In the last 30 days, the level two charger located downtown had 14 sessions and provided customers with 318 kWh. The DC fast charger at the Coborn’s fuel station had 19sessions and provided251kWh. The charger in the ERMU/City Hall parking lot is able tocharge vehicles but is currently experiencing data communication issues. Between the downtown and Coborn’s chargers there was a total of 33 charging sessions and 569 kWh of green energy provided over the last 30 days. Minnesota Municipal Power Agency(MMPA)has been working with the Enel JuiceBox charger vendor to resolve the availability issues for the EV charger in Otsego. They have determined that the credit card reader does not function properly in extreme winter weather. MMPA projects that the issues will be resolved by March 4. Customer-owned solar installations have seen a sharp increase in recent months. There are 15 systems that will be installed in the coming weeks with at least 3 more expected. The Energy City Commission (ECC) met on February 16 to begin a process to update the vision and mission for the ECC. The Commission decided to have a subgroup create a draft of the mission and vision and bring it back for discussion at the next meeting. The ECC will also select 2 or 3 strategic objectives to focus on for the near term. The ECC will then build a plan and financial considerations to bring back to the City Council for discussion. Staff attended the American Public Power Association’s Legislative Conference, February 27 through March 3. A verbal update will be provided at the March commission meeting. There are ongoing discussions about the future of the landfill-gas-to-energy plant that is scheduled to conclude operations on October 31, 2022. ______________________________________________________________________________ Page 1 of 1 214 UTILITIES COMMISSION MEETING TO:FROM: ERMU Commission Tony Mauren – Executive Administrative Manager MEETING DATE: AGENDA ITEM NUMBER: March 8,2022 6.1f SUBJECT: Staff Update ACTION REQUESTED: None DISCUSSION: In February all residential electric customers will receive the Electric Vehicle (EV) Charging Program flyer which provides information on ERMU’s rebate for installing an in-homeEV charger as well asitstime-of-use rates. An electronic version of the flyer is attached. Februaryand Marchsocial media posts feature a variety of topics includinghiring for open positions, Smart Energy Provider Week, Presidents’ Day office closure, Tom Bovitz Scholarship deadline, a water service notice on February 21, rate information found in the winter edition of The Current newsletter, and American Public Power Association’s Legislative Rally. Staff will also be posting public service announcements such as dates of upcoming commission meetings. After receiving feedback on the customer satisfaction survey from the leadership team, customer service staff, and the conservation & key accounts department, I met with the consultant on February 25 to finalize questions. The first distribution of 1,000 surveys (500 emails, 500 paper letters) is scheduled for March. The consultant expects to turn in the report on data from the first distribution by mid-April. On February 25, the general manger, operations director,HR staff, and I reviewed applications for the Communications & Administrative Coordinator position. ATTACHMENTS: Bill Insert – Electric Vehicle Charging Program ______________________________________________________________________________ Page 1 of 1 215 ELECTRIC VEHICLE CHARGING PROGRAM Save money every time you plug in your car! Charge your electric vehicle (EV) at home with 100% renewable energy! Elk $00 rebate 240-volt EV Monday-Friday What is a Time-of-Use Rate? NOON 10 AM kWh Summer Rate kWh Winter Rate 6 AM 6 PM Summer/Winter 06 rate at all time kWh 10 PM MIDNIGHT ERMUMN.COM | 763.441.2020 | 13069 ORONO PARKWAY | PO BOX 430 | ELK RIVER, MN 55330-0430 216 ELECTRIC VEHICLE CHARGER INSTALLATION REBATE APPLICATION CUSTOMER INFORMATION Name Account # Address where EV charger is installed City State Zip Phone Email ELECTRIC VEHICLE CHARGER INFORMATION Manufacturer Amps Charger Make/Model Electric Vehicle Make/Model Participate in time-of-use program Yes No I certify that my EV charger has been installed at the address listed above, and that this address represents a valid utility account. Signature Date IMPORTANT: •Receive up to a $00 rebate towards the purchase and installation of a 240-volt EV charger for your home. •Applicant must have ERMU electric service to qualify for the rebate. All rebates will be given in the form of a credit on your electric utility bill. •763.441.2020 before purchasing a charger to ensure that funds are still available. •EV charger must be for on-road vehicles. •Energy supplied to the EV service must be used for the sole purpose of electric vehicle charging. All other uses are prohibited. •Customer is responsible for the installation of a 200-amp bypass meter socket and inspection technicians will install the meter. • www.ERMUMN.com. ERMUMN.COM | 763.441.2020 | 13069 ORONO PARKWAY | PO BOX 430 | ELK RIVER, MN 55330-0430 217 UTILITIES COMMISSION MEETING TO:FROM: ERMU Commission Thomas Geiser – Operations Director MEETING DATE: AGENDA ITEM NUMBER: March 8,2022 6.1g SUBJECT: Staff Update ACTION REQUESTED: None DISCUSSION: Staff has been attending meetings with Sherburne County to plan for the County Road 44 project. We have been working with the City of Otsego and a developer on how to bring electric service to a development that is in ERMU’s service area but quite some distance from any existing power source.The developerhas decided to postponethis projectfor the time being. Staff is creating plans and ordering materials and equipment for projects that we know will be occurring in the next year. We are also planning the wire and transformer order for 2023 due to lead times. th Staff has torndown all overhead linesalong Highway 169 at 197Avenue and School Street. Once frost is out, we will pull all the remaining poles. Crews are working on phase two of the County Road 35 rebuild. For ERMU this project involves setting new poles, installing new overhead lines, and removing the previous overhead three phase line. Our new Journey Line Worker Alex Paschall started work on February 28. Staff participated in interviews for the Inventory & Procurement Assistant on February 28. Staff participatedinthe review of applications for the Communications &Administrative Coordinator position on February 25. I will bejoiningthefivelineworkerscompeting inthe American Public Power Association’s LineworkersRodeoin Austin, Texas, March 25-26. Wish them luck! ______________________________________________________________________________ Page 1 of 1 218 UTILITIES COMMISSION MEETING TO:FROM: ERMU CommissionChris Sumstad – Electric Superintendent MEETING DATE: AGENDA ITEMNUMBER: March 8, 20226.1h SUBJECT: Staff Update ACTION REQUESTED: None DISCUSSION: Installed sevennew residential services, which involves the connection of a secondary line once the customer requests service. Energized the new three phase service for residences on Parkview Avenue NE in Otsego. Carr’s Tree Service is currently trimming around the overhead lines between North substation and the landfill. ERMU crews started trimming the last week of February and are working around the overhead line that runs along Island View Drive. rd A vehicle knocked down a streetlight on Monroe Court and 183 Avenue. The streetlight should be replaced soon. Crews changed out six possibly defective fuse pads. These were part of a shipment we received from the supplier that were incorrectly assembled. The supplier will repair these fuse pads and returnthemto us. The County Road 35 rebuild continues. The poles are set and crews will be installingnew wire soon. We have seen numerous residential solar installations this month. These require a short disconnect/reconnect of the service by a line crew to connect to the electric system. The City’s Fleet Maintenancedepartmentbeganperforming DOT inspections on our trucks and trailers. These are completed annually, February through April. Crews have started inspectingelectrical infrastructureacross the territoryto verify map accuracy. We arealsochecking for any equipment defects, using an infrared camera to make sure connections are not overheating, changing out old fault indicators, and making sure warning stickers are in place. Jay Reading from Minnesota Municipal Utilities Association was here on February 24 for safety training onelectrical contacts. It was good todiscuss the dangers of the job and talk about real-life incidents that can help us work more safely. Projects continue to line up for the construction season. Some of the new three phase projects that will start in early spring include rerouting existing lines and adding new services at the Cargill facility, an apartment building on the former Saxon car dealership property, and Ralphie’s Minnoco. ______________________________________________________________________________ Page 1 of 1 219 UTILITIES COMMISSION MEETING TO:FROM: ERMU Commission Mike Tietz –Technical Services Superintendent MEETING DATE: AGENDA ITEM NUMBER: March8, 2022 6.1i SUBJECT: Staff Update ACTION REQUESTED: None DISCUSSION: • In February, the locators processed89locate tickets. These consistedof 1 emergency ticket, 73 normal tickets, 10 updated tickets, 2 cancellations, 2 meets, and 1 meet correction. This resulted in a 16.8% decrease in tickets from the previous month and a 4.3% decrease fromthe prior February. The locators continue to infrared equipment and validate data for the electric GIS maps. • Electrical Technicians completed 182 service order tasks, updated the power bill, attended to customer meter issues and off-peak concerns. • On February 24, staff ran generators #1, #2 & #4. Staff noted that Engine #4 had an exhaust leak during startup at one of the exhaust manifold expansion joints. Staff will work on replacing this part before next month. • Mapping department has been working on the GIS backlog from the construction season along with updating the computer-aided drafting maps. Staff has also been working on putting together an infrared map for use by the substation apparatus technician to track inspections and record data. • The substation apparatus technician has been working on relay panel layouts for the West Substation and Station #14 panel replacements. Also, staff completed the substation meter replacement for West Bank #1. • Jeff Murray and I attended the Upper Midwest Metering Association’s 2022 Winter Meeting, March 2-4. The conference consisted of topics ranging from meters and current transformers to distracted driving. There was also a beneficial presentation about solar installations and regulations. During roundtable sessions, the discussions covered topics such as renewable energy policies and equipment availability/shortages. It was a good conference, and we are appreciative for the opportunity to attend. ______________________________________________________________________________ Page 1 of 1 220 UTILITIES COMMISSION MEETING TO: FROM: ERMU Commission Dave Ninow – Water Superintendent MEETING DATE: AGENDA ITEM NUMBER: March8, 2022 6.1j SUBJECT: Staff Update ACTION REQUESTED: None DISCUSSION: Delivered fifteennew water meters. Sealed the water meter, installed an encoder receiver transmitter, and took curb stop ties from tenwater services. Completed 15 BACTI/Total Chlorine Residual Samples o All confirmednegative for Coliform Bacteria o Bacteriological/Disinfectant Residual Monthly Report submitted to the MDH Completed 19 routine fluoride samples o All samples met MDH standards o Submitted MDH Fluoride Report o Completed one MDH validation fluoride sample Submitted Discharge Monitoring Report (DMR) for the diesel generation plant to the Minnesota Pollution Control Agency. Submitted Tier II Annual Reports to the Department of Homeland Security for the diesel generation plant and all the water treatment plants. On February 20,a customer reported pink colored water coming from their facuet, we quickly discovered and correctedan overfeed of sodium permanganateat the water treatmentplant for well #6. Staff flushed fire hydrantsin the area toremoveallpink water in the water mains. Theoverfeed was a result of the permanganatepump feed ratebeing mistakenlychanged the priorweek. T-Mobile/Sprint is finishing upgrades to antenna equipment on Auburn Street Water Tower. They will also be upgrading equipment on Johnson Street Water Tower in March. Elfering & Associates sent a letter to the contractor for the County Road 13 rehabilitation project informing them of the quantities ERMU has approved for the water main lowering and insulating work that has been done. If they do not schedule a meeting to discuss those quantities by March 9, we will consider the lack of response an acceptance of the terms presented. ATTACHMENTS: February2022 Pumping by Well ______________________________________________________________________________ Page 1 of 1 221 UTILITIES COMMISSION MEETING TO:FROM: ERMU CommissionChris Kerzman– Engineering Manager MEETING DATE: AGENDA ITEM NUMBER: March 8, 20216.1k SUBJECT: Staff Update ACTION REQUESTED: None DISCUSSION: The IT/OT Technician continues to work with City of Elk River IT staff on various projects. Over the past month, there has been a lot of phone system upgrades and planning. I have been assisting with various substation projects, including Supervisory Control and Data Acquisition (SCADA) and metering projects. Both the IT/OT Technician and I have been assisting with development of the Advanced Metering Infrastructure request for proposals. This project involves a large team of ERMU staff members who are excited to see quotes and begin the evaluation. ______________________________________________________________________________ Page 1 of 1 223 2022GOVERNANCE AGENDA Tuesday, January 11:Tuesday, February 8: Annual Review of Committee ChartersReview Strategic Plan and 2021 Annual Business Plan Results Tuesday, March 8:Tuesday, April 12: Oath of OfficeAudit of 2021 Financial Report Election of OfficersFinancial Reserves Allocations Annual Commissioner Orientation and Review Review 2021 Performance Metrics Governance Responsibilities and Role Tuesday, May 10:Tuesday, June 14: Annual General Manager Performance Evaluation and Goal Setting Tuesday, July 12:Tuesday, August 9: Annual Commission Performance Evaluation Annual Business Plan – Review Proposed 2023 Travel, Training, Dues, Subscriptions, and Fees Review and Update Strategic Plan Budget Tuesday, September 13:Tuesday, October 11: Annual Business Plan – Review Proposed 2023 Annual Business Plan – Review Proposed 2023 Capital Projects Budget Expenses Budget Tuesday, November 8:Tuesday, December 13: Annual Business Plan - Review Proposed 2023 Adopt 2023 Official Depository and Delegate Rates and Other RevenueAuthority for Electronic Funds Transfers Adopt 2023 Fee ScheduleDesignate Official 2023 Newspaper 2023 Stakeholder Communication Plan Approve 2023 Regular Meeting Schedule Adopt 2023 Governance Agenda Adopt 2023 Annual Business Plan 224