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06-28-2005 PC MIN MEETING OF THE ELK RIVER PLANNING COMMISSION HELD AT ELK RIVER CITY HALL TUESDAY, JUNE 28, 2005 Members Present: Chair Anderson, Lemke, Offerman, Ropp, Scott, Stevens and Westgaard Members Absent: None Staff Present: Michele McPherson, Director of Planning; Scott Harlicker, Senior Planner; Chris Leeseberg, Planner; Debbie Huebner, Recording Secretary 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River Planning Commission was called to order at 6:30 p.m. by Chair Anderson. 2. Consider 6/28/05 Planning Commission Agenda MOVED BY COMMISSIONER STEVENS AND SECONDED BY COMMISSIONER LEMKE TO APPROVE THE JUNE 28, 2005 PLANNING COMMISSION AGENDA. MOTION CARRIED 7-0. 3.1. Consider 5/24/05 Planning Commission Minutes MOVED BY COMMISSIONER STEVENS AND SECONDED BY COMMISSIONER LEMKE TO APPROVE THE MAY 24, 2005 MINUTES. MOTION CARRIED 7-0. 3.2. Consider 6/14/05 Planning Commission Workshop Meeting Notes MOVED BY COMMISSIONER STEVENS AND SECONDED BY COMMISSIONER OFFERMAN TO APPROVE THE JUNE 14, 2005 MEETING NOTES. MOTION CARRIED 7-0. 4. Planning Commission Representative to Attend July City Council Meeting Commissioner Westgaard will attend the July 18, 2005 City Council meeting. 5.1. Request by Tim Pomerleau for Preliminary Plat Approval (Kliever Lakes Fields 3 rd Addition), Public Hearing – Case No. P 05-09 Senior Planner Scott Harlicker reviewed the details of the proposed plat of Kliever Lake Fields 3 Addition to subdivide 12 acres into 78 row style townhome lots. He discussed the rd surrounding land uses, layout of lots and density, streets, access and parking, and landscaping. He noted that the layout of the center loop will need to be reconfigured, so that the private drive will be connected so that there is no dead-end. Staff recommends approval of the proposal with the 15 conditions listed in the staff report, and including a 16 condition to require a detailed landscape plan around the townhomes. th Planning Commission Minutes Page 2 June 28, 2005 --------------------------- Commissioner Stevens asked what was the setback for the pond in relationship to the buildings. Mr. Harlicker stated that the setback is 25 – 30 feet. Commissioner Stevens asked if a larger setback will be required. Mr. Harlicker stated that it is a drainage pond, not a wetland. Commissioner Westgaard asked if the plat will be impacted by the expansion of County Road 12 out to the County line. Mr. Harlicker stated that the necessary right-of-way was acquired when the plat for Kliever Lake Fields was approved. Chair Anderson asked if the lot in the lot along County Road 12 encroaches into the 50’ setback. Mr. Harlicker stated that the lot extends into the setback slightly, but not the unit itself. Chair Anderson opened the public hearing. Horst Graser, representing Tim Pomerleau – Stated that the townhome setbacks vary from 25 – 30 feet from the drainage pond. He stated that they have no problem with any of the recommendations proposed by staff. There being no further public comment, Chair Anderson closed the public hearing. Chair Anderson asked if there were any issues in locating a private street close to a private drive. Mr. Harlicker stated that staff did not see that as an issue. Chair Anderson asked if the eastern portion of Street A was too close to Fillmore. Mr. Harlicker stated no, and that the overall layout of the site is similar to what was approved in the preliminary plat for Kliever Lake Fields East, and that reason the lot configuration is different is because a different style of townhome is being proposed. Chair Anderson asked if staff felt there might be a traffic issue on Fillmore. Mr. Harlicker stated that 179 and 180 Avenues have thth already been constructed. Commissioner Offerman stated that the site plan does not show a sidewalk on Street A and asked if one would be installed. Mr. Harlicker stated that a 6-foot sidewalk will be installed on the north and east side of Street A per City Engineer Terry Maurer’s recommendation. He noted that the sidewalk section detail is shown on Sheet 3 – Grading Plan. Commissioner Offerman questioned the location of the garages. Mr. Harlicker stated that the designs submitted by the developer meet the R3 Townhome District standards. Commissioner Scott asked if the developer agreement addresses maintenance of the storm water system. Mr. Harlicker stated yes, that part of the maintenance will be done by the City and the remaining part will be the responsibility of the homeowner’s association. MOTION BY COMMISSIONER WESTGAARD AND SECONDED BY COMMISSIONER LEMKE TO RECOMMEND APPROVAL OF THE REQUEST BY TIM POMERLEAU FOR PRELIMINARY PLAT OF KLIEVER LAKE FIELDS 3 ADDITION, WITH THE FOLLOWING CONDITIONS: RD 1.A DEVELOPERS AGREEMENT BE PREPARED AND EXECUTED OUTLINING THE TERMS AND CONDITIONS OF THE PLAT APPROVAL PRIOR TO RELEASING THE PLAT FOR RECORDING. Planning Commission Minutes Page 3 June 28, 2005 --------------------------- 2.SURFACE WATER MANAGEMENT FEE BE PAID IN THE AMOUNT REQUIRED BY THE CITY AT THE TIME OF FINAL PLAT PRIOR TO RELEASING THE PLAT FOR RECORDING. 3.THE CITY ENGINEER’S COMMENTS BE INCORPORATED INTO THE PLANS. 4.STREET LIGHTS BE INSTALLED AS REQUIRED BY ELK RIVER UTILITIES 5.A LETTER OF CREDIT BE PROVIDED TO THE CITY IN THE AMOUNT OF 100% OF THE COSTS OF THE PUBLIC IMPROVEMENTS. 6.UPON COMPLETING ALL OF THE IMPROVEMENTS AND HAVING THEM ACCEPTED BY THE CITY, A WARRANTY BOND IN THE AMOUNT OF 25% OF THE IMPROVEMENT COSTS SHALL BE SUBMITTED TO THE CITY FOR THE PERIOD OF ONE YEAR. 7.A SEALCOAT FEE IN THE AMOUNT TO BE DETERMINED BY THE CITY ENGINEER BE PAID PRIOR TO RELEASING THE PLAT FOR RECORDING. 8.A GRADING AND EROSION CONTROL PLAN BE APPROVED BY THE CITY ENGINEER PRIOR TO THE ISSUANCE OF BUILDING PERMITS. 9.A DEVELOPMENT PLAN BE APPROVED BY THE CITY ENGINEER PRIOR TO THE ISSUANCE OF BUILDING PERMITS. 10.ALL GRADING BE CERTIFIED PRIOR TO THE ISSUANCE OF BUILDING PERMITS. 11.ALL MAILBOXES BE CLUSTERED. 12. WATER ACCESSIBILTY FEES IN THE AMOUNT DETERMINED BY THE CITY BE PAID PRIOR TO RELEASING THE PLAT FOR RECORDING. 13. ANY ITEM OR CONDITION FOUND THAT INDICATES THE SITE IS LIKELY TO YIELD INFORMATION IMPORTANT TO PRE-HISTORY OR HISTORY SHALL BE REPORTED TO THE CITY IMMEDIATELY. FURTHER, THE CITY RESERVES THE RIGHT TO STOP WORK AUTHORIZED IN ITS APPROVAL UNTIL THE SITE IS APPROPRIATELY INVESTIGATED AND WORK IS AUTHORIZED. 14. TOWNHOUSE ELEVATIONS AND BUILDING DESIGNS SHALL COMPLY WITH THE STANDARDS OF THE R3 ZONING DISTRICT. 15. THE DEAD-END PRIVATE DRIVE IN THE CENTER OF THE LOOP SHALL BE REVISED SO THAT IT SERVES NO MORE THAN 2 BUILDINGS OR 6 UNITS PER SIDE. 16. A DETAILED LANDSCAPE PLAN FOR THE TOWNHOMES WILL BE SUBMITTED PRIOR TO THE ISSUANCE OF BUILDING PERMITS. Planning Commission Minutes Page 4 June 28, 2005 --------------------------- MOTION CARRIED 7-0. 5.2. Request by City of Elk River for Ordinance Amendment Section 30793 Regarding Fabric Accessory Structures, Public Hearing – Case No. OA 05-09 Director of Planning McPherson explained that this item was previously considered by the Commission and the recommendation at that time was that fabric structures should not be allowed anywhere within the residential districts, except for those structures under 120 square feet. She stated that staff has now been approached by a local farmer who has purchase a fabric accessory structure for the purpose of storing hay on his farm. Ms. McPherson reviewed the proposed conditions under which engineered fabric accessory structures could be allowed in the R1a and Z1 Districts. Commissioner Ropp stated that he felt it would be restrictive to only allow the structures for animals or animal feed. He suggested that storage of machinery also be allowed. Commissioner Ropp asked if the fabric structures are cheaper to purchase than a typical pole building. Ms. McPherson stated that when City staff priced out both options for the Public Works facility storage building, a fabric structure was actually more expensive. Commissioner Stevens asked why equipment storage was not included. Ms. McPherson stated that the request was for hay, and that staff has no objection to removing the condition prohibiting equipment storage. Chair Anderson stated that initially their intent was to prevent property owners from storing boats, RV’s and other types of recreational vehicles. He asked why the R1a and Agricultural district were selected to allow these structures. Ms. McPherson stated that the lots are generally larger, which allow for greater setbacks from other properties and the uses are more agricultural in nature than the other districts. Commissioner Scott asked if engineering information will be required. Ms. McPherson stated yes. Commissioner Scott asked if a structure that was self-engineered or home-built would be allowed. Ms. McPherson stated that the requirement for engineered structures would be similar to industrial or commercial buildings which require sign-off by a registered or certified engineering professional. Commissioner Stevens asked if this ordinance would impact existing greenhouses. Ms. McPherson stated no. Chair Anderson opened the public hearing. There being no public comment, Chair Anderson closed the public hearing. MOTION BY COMMISSIONER STEVENS AND SECONDED BY COMMISSIONER OFFERMAN TO RECOMMEND APPROVAL OF THE PROPOSED ORDINANCE AMENDMENT, CASE NO. OA 05-09 TO ALLOW ENGINEERING FABRIC ACCESSORY STRUCTURES IN THE R1A AND A1 DISTRICTS WITH THE FOLLOWING CONDITIONS: I.THE PARCEL IS FIVE ACRES OR GREATER. Planning Commission Minutes Page 5 June 28, 2005 --------------------------- II.THE APPLICANT SHALL OBTAIN A BUILDING PERMIT AND THE STRUCTURE SHALL MEET THE WIND AND SNOW LOAD REQUIREMENTS OF THE BUILDING CODE. III.THE STRUCTURE WILL BE CONSIDERED PERMANENT AND SHALL BE INCLUDED IN THE MAXIMUM NUMBER OF DETACHED STRUCTURES AND TOTAL SQUARE FOOTAGE OF ACCESSORY STRUCTURE CALCULATION. IV.THE STRUCTURE SHALL MEET THE REQUIRED ACCESSORY STRUCTURE SETBACKS FOR THE ZONING DISTRICT. V. THE STRUCTURE SHALL BE REMOVED IF THE PARCEL IS . SUBDIVIDED INTO LOTS SMALLER THAN FIVE ACRES IN AREA MOTION CARRIED 7-0. 6. Other Business 6.1. Update on June 20, 2005 City Council Meeting Commissioner Offerman provided an update on the June 20, 2005 City Council meeting. 6.2. Approve 2005 – 2008 Goals and Objectives Commissioner Lemke stated that he felt the word “evaluate” should be used in place of “support” in Goal #3 regarding recommendations of the NRI Task Force. Director of Planning McPherson suggested inserting the words “Council-adopted” before “recommendations”. The Commissioners concurred. MOTION BY COMMISSIONER LEMKE AND SECONDED BY COMMISSIONER WESTGAARD TO APPROVE THE 2005 – 2008 PLANNING COMMISSION GOALS AND OBJECTIVES. THE MOTION CARRIED 7-0. 8. Adjournment There being no further business, MOVED BY COMMISSIONER STEVENS AND SECONDED BY COMMISSIONER WESTGAARD TO ADJOURN THE MEETING. MOTION CARRIED 7-0. The meeting of the Elk River Planning Commission adjourned at 7:15 p.m. Respectfully submitted, Debbie Huebner Recording Secretary