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01-13-1996 PC MIN . . . ANNUAL MEETING OF THE ELK RIVER PLANNING COMMISSION HELD AT ELK RIVER CITY HALL SATURDAY, JANUARY 13, 1996 Members Present: Chair Kuester, Commissioners Minton, Thompson, Tacheny, Sullivan-Slocum, Dillon and Anderson Members Absent: None Staff Present: Steven B. Ach, City Planner Pursuant to due call and notice thereof, the meeting of the Elk River Planning Commission was called to order at 8:30 a.m. by Chair Kuester. The agenda was reviewed and approved by consensus. By a unanimous vote, Commissioner Dillon was elected Chair and Commissioner Thompson was elected Vice Chair. The Planning Commission reviewed the rules and procedures and made the following changes: Article II, Section 3, C 1. All Commissioners shall be responsible for the collection, review and dissemination of facts regarding an issue before them. Facts shall be gathered in a manner consistent with Article IV, Section 9 of these procedures. 4. All Commissioners shall endeavor to be present at all Planning Commission meetings and hearings. Article IV, Section 5 5.2 City Staff and the Chairperson shall select a meeting location that will suit the anticipated needs of the meeting, and which shall be accessible to all. Most meetings will take place at the City Hall. 5.4 (Delete this section) Section 6 Meetings of the Elk River Planning Commission shall be conducted using Robert's Rules of Order, as most recently revised. Section 9 9.2 If a Commissioner member is contacted or discusses a pending case outside of a Planning Commission meeting, the member shall disclose during the public hearing the facts relating to such communication. Section 11 (Delete this whole section) . Section 12 (Renumber to Section 11.) Article V 2. Attendance at educational meetings, conferences and conventions is voluntary. Planning Commission members are encouraged to attend educational meetings, conferences and conventions. 9. Attendance at a State Conference is recommended before attending a National Conference. 1995 goals and objectives were discussed, and 1996 goals and workshop topics were set. . 1995 goals met were as follows: 1. Comprehensive Plan has been nearly completed. 2. Goals for public communications were met, including the addition of meeting packets the meeting agendas which are made available for the public during a public meeting for reference, the use of a telephone comment line to collect public opinion regarding the Comprehensive Plan updating, and attendance of Commissioner Kreger at Park and Recreation Commission meetings. 3. Commissioners Thompson and Dillon attended the National Conference. 4. Commissioners Kuester, Minton, Thompson and Sullivan-Slocum attended the State Conference. 5. Commissioners Kuester, Minton, Thompson, Kreger and Sullivan- Slocum attended the Regional Planning Conference. 6. Annual joint meetings were held with both the City Council and the Park and Recreation Commission. 1995 goals not met were: Review of ordinances for firearms (though firearms were addressed as home occupations) and C-3 zoning. . The following 1996 goals were set: 1. Complete the final portion of the Comprehensive Plan and begin implementation as a whole, including rezoning and ordinance amendment changes. 2. Continue to pursue public relation activities by making available at public meetings, a set of the protocol and procedures for public meetings from the Elk River Planning Commission Rules & Procedures. 3. Meet with both the City Council and the Park and Recreation Commission in a workshop format, for the purpose of reviewing joint goals and objectives. 4. Obtain a prioritized list from our joint meeting with the City Council, of items they wish us to review. The list should include the retail sale of firearms and C- 3 zoning issues previously set as a 1995 goal. 5. Participate in the planning and execution of the 1996 Regional Planning Conference. 6. Continue to promote Commissioner training. . . . The following are 1996 planned workshop topics: 1. Develop meeting questions for the Mayor and Ci ty Council members to be addressed in our annual joint meeting with them. Topics to include the taping quali ty of cable broadcasts of public meetings. 2. Review the issue of wetlands and the current legal pOlicy for same. 3. Develop topics to be addressed at our joint meeting with the Park and Recreation Commission. 4. Plan a mobile workshop. 5. Address the topic of Downtown. 6. Address the topic of zoning along east Highway 10. The Draft Transportation Plan was reviewed by Terry Maurer and February 15, 1996 was set as a date for the public hearing regarding it. Commissioner Minton moved to adjourn and Commissioner Sullivan- Slocum seconded. The motion was carried. The meeting adjourned at 12:00 noon. Respectfully submitted, Commissioner Thompson Vice Chair . 1996 GOALS 1. Complete the final portion of the Comprehensive Plan and begin implementation as a whole, including rezoning and ordinance amendment changes. 2. Continue to pursue public relation activities by making available at public meetings, a set of the protocol and procedures for public meetings from the Elk River Planning Commission Rules & Procedures. 3. Meet with both the City Council and the Park and Recreation Commission in a workshop format, for the purpose of reviewing joint goals and objectives. 4. Obtain a prioritized list from our joint meeting with the City Council, of items they wish us to review. The list should include the retail sale of firearms and C-3 zoning issues previously set as a 1995 goal. 5. Participate in the planning and execution of the 1996 Regional Planning Conference. 6. Continue to promote Commissioner training. . 1996 WORKSHOP TOPICS 1. Develop meeting questions for the Mayor and City Council members to be addressed in our annual joint meeting with them. Topics to include the taping quality of cable broadcasts of public meetings. 2. Review the issue of wetlands and the current legal policy for same. 3. Develop topics to be addressed at our joint meeting with the Park and Recreation Commission. 4. Plan a mobile workshop. 5. Address the topic of Downtown. 6. Address the topic of zoning along east Highway 10. .