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11-26-1991 PC MIN '~. . . MINUTES OF THE ELK RIVER PLANNING COMMISSION HELD AT THE ELK RIVER PUBLIC LIBRARY TUESDAY, NOVEMBER 26, 1991 Members Present: Chairman Johnson, Commissioners Spotts, Eberley, Bischoff, VanValkenburg (7:10 p.m.),& Schroeder (7:30 p.m. ) Members Absent: Commissioner Nadeau Staff Present: Stephen Rohlf, Building & Zoning Administrator; Janelle Szklarski, Zoning Assistant 1. Pursuant to due call and notice thereof; the meeting of the Elk River Planning Commission was called to order at 7:00 p.m. 2. Consider 11/22/91 Plannin~ Commission A~enda Item 7.5, Mission Statement Recommendation; Item 8.2, 1992 Planning Commission Annual Meeting; and 8.3, Player's Club (Billiards) Update , were added to the agenda. COMMISSIONER BISCHOFF MOVED TO APPROVE THE 11/26/91 PLANNING COMMISSION AGENDA AS AMENDED. COMMISSIONER EBERLEY SECONDED THE MOTION. THE MOTION CARRIED 3-0. 3. Consider 10/22/91 Plannin~ Commission Minutes COMMISSIONER EBERLEY MOVED TO APPROVE THE 10/22/91 PLANNING COMMISSION MI NUTES . COMMI SS lONER SCHROEDER SECONDED THE MOT I ON. THE MOT I ON CARRIED 3-0-1. Chairman Johnson abstained from the vote as she was not present for last month's Planning Commission meeting. 4. Plannin~ Commission Representative to Attend 12/16/91 City Council Meetin~ It was indicated that Commissioner Eberley would attend the 12/16/91 City Council meeting. 5. Site Plan Review by Bur~er Kin~ (Represented By Antco Construction) to Allow Greenhouse Addition Commissioner VanValkenburg arrived at this time. Janelle Szklarski, Zoning Assistant, stated that the applicant is requesting a 397 sq. ft. addition to their existing restaurant which would include a greenhouse and play room. Staff is recommending approval of the site plan as it is consistent with the original PUD agreement for Elk River Plaza. Kurt Kiel was present representing Burger King. COMMISSIONER BISCHOFF MOVED TO RECOMMEND TO THE CITY COUNCIL APPROVAL OF THE SITE PLAN BY BURGER KING TO CONSIST OF A GREENHOUSE ADDITION AND . . . Planning Commission Minutes November 26, 1991 Page 2 PLAY ROOM AREA. COMMISSIONER EBERLEY SECONDED THE MOTION. THE MOTION CARRIED 5-0. *************** Item 7 was moved ahead of Item 6 because the applicant had not yet arrived for this item. 7. Si te Plan Review by Elk River Shoppinli! Center (Represented by LHB En~ineers & Architects) to Allow a Take-Out Restaurant and Office Soace in the Elk River Mall. Steve Rohlf, Building and Zoning Administrator, stated that the owners of the mall wish to split one of the mall spaces into two spaces. The proposed change would include a Little Caesar's Pizza Parlor and an office. Staff is recommending approval of the request as the proposed uses are consistent with the amendments to the PUD agreement. Jack Sheedy was present representing the Elk River mall owners and stated that this was more of an economic decision rather than a zoning issue. COMMISSIONER EBERLEY MOVED TO RECOMMEND TO THE CITY COUNCIL APPROVAL OF THE SITE PLAN FOR THE ELK RIVER MALL WHICH WOULD INCLUDE A LITTLE CAESAR'S PIZZA PARLOR AND AN OFFICE. COMMISSIONER SPOTTS SECONDED THE MOTION. THE MOTION CARRIED 5-0. Commissioner Schroeder arrived at this time. 7.5 Mission Statement Update Item 7.5 was discussed next because the applicant had not yet arrived for Item 6. Chairman Johnson explained the rationale behind the Mission Statement. She stated that this was a need reciprocated by the Ci ty Council to better help the Planning Commission and City Council work together. It was the general consensus of the Planning Commission that with the City Council's approval they would like to incorporate the Mission Statement in with their operating procedures. ********************* 6. Site Plan Review by R. E. P. Ltd (Represented by Gary Santwire) for an Addition to the Retail/Office Building Located at 650 Dodfle Avenue Steve Rohlf, Building & Zoning Administrator, stated that a new si te plan has been submitted by Gary Santwire (representing R. E. P. Ltd.) which proposes a four car garage on the east side of the building. A new updated site plan was also distributed to the Planning Commission members. Mr. Rohlf stated he was in favor of the new garage addition because of the illegal use of the dumpsters in the area. Mr. Rohlf felt that the garage addition would be a good place to keep the dumpsters out of site and secure. . . . Planning Commission Minutes November 26, 1991 Page 3 The Planning Commission briefly discussed the screening of the air conditioning units. Staff suggested that two plantings be put at each location of the units. Mr. Santwire was in agreement with staff. Commissioner Bischoff suggested that the accessory garage only be used by the tenants of the building and not to be used for leasing purposes. This was also the general consensus of the Planning Commi ssion and staff. COMMISSIONER BISCHOFF MOVED TO APPROVED THE SITE PLAN FOR LOT 3, BLOCK 6, BARRINGTON PLACE PUD BY R.E.P. LTD WITH THE FOLLOWING STIPULATIONS: 1. THAT DRAINAGE BE ACCOMPLISHED AS SHOWN ON THE PROPOSED SITE PLAN. 2. THAT A MINIMUM OF TWENTY-FIVE (25) PARKING STALLS ARE CREATED AND STRIPED INCLUDING THE GARAGE STALLS ON THIS SITE AS SHOWN ON THE PROPOSED SITE PLAN. 3. THAT THE SETBACKS ARE ADHERED TO AS PROPOSED, ON THE SITE PLAN. 4. THAT SIGNAGE BE AS ALLOWED UNDER C-3 STANDARDS. 5. THAT SPRUCE (5 TO 6 FT. IN HEIGHT) BE PLANTED ON THE EAST SIDE OF THIS PROPERTY LINE IN A SPACING THAT PROVIDES AN 80% OPACITY OUTSIDE OF THE DRAINAGE/UTILITY EASEMENTS, BUT NOT ADJACENT TO THE PROPOSED GARAGE TO BUFFER THIS USE FROM THE ADJACENT RESIDENTIAL PROPERTY TO THE EAST. 6. THAT THE SPECIFIC MATERIALS USED FOR THE EXTERIOR OF THIS BUILDING (INCLUDING ROOF) ARE IDENTIFIED AND THAT THOSE MATERIALS MEET THE CITY'S ARCHITECTURAL STANDARDS ON ALL THREE SIDES OF THE PROPOSED ADDITION. 7. THAT 10 BUSHES BE PLANTED ADJACENT TO THE EAST WALL OF THE GARAGE. 8. THAT TWO PLANTINGS BE PUT BY EACH LOCATION OF THE AIR CONDITIONING UNITS ON THE NORTH SIDE OF THE PROPERTY. 9. THAT THE ACCESSORY BUILDING BE USED ONLY BY THE TENANTS AND EXISTING OFFICE RETAIL AND ALSO THAT THE GARAGE IS NOT TO BE USED FOR GENERAL LEASING. COMMISSIONER SPOTTS SECONDED THE MOTION. THE MOTION CARRIED 6-0. 8. Discussion Items. 8.1 Reappointment to the Planninl! Commission Steve Rohlf, Building & Zoning Administrator, stated that those commission members whose terms expire this year and who wish to apply for reappointment to the Planning Commission need to submit a letter of intent to the City by December 13, 1991. 8.2 1992 Planninl! Commission Annual Meetinl! '. . . Planning Commission Minutes November 26, 1991 Page 4 The 1992 Annual Planning Commission meeting was scheduled for Saturday, January 18, 1992 to be held at the Elk River Country Club. 8.3 ~illiards (Player's Club) Update Chairman Johnson stated that she had received a call from a citizen on the security lights being out at the Player's Club. Janelle Szklarski, Zoning Assistant, stated that she had visited the Player's Club and felt that they are basically complying with the sixteen stipulations of their conditional use permit. She further stated that staff has also had complaints regarding the appearance of the si te. During a recent inspection, staff talked to Mr. Wilson regarding the clean up of his si te. There have also been some concerns regarding customers who are under the influence of chemical substances. Ms. Szklarski stated that she had informed Mr. Wilson that any customer under the influence must be reported to the police department. 9. Adjournment There being no further business, COMMISSIONER SPOTTS MOVED TO ADJOURN THE MEETING. COMMISSIONER EBERLEY SECONDED THE MOTION. THE MOTION CARRIED 6-0. The meeting of the Elk River Planning Commission adjourned at approximately 8:20 p.m. Respectfully submitted, Sha/tffXJfh~ Sharon Maue Recording Secretary