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02-24-1987 PC MIN . . . MINUTES OF THE ELK RIVER PLANNING COMMISSION HELD AT THE ELK RIVER PUBLIC-LIBRARY TUESDAY. FEBRUARY 24. 1987 Members Present: Chairman Wilson. Commissioners Kropuenske. Fuchs. Temple. Kimball. and Barrett. Members Absent: Commissioner Morton Staff Present: Stephen Rohlf. Building and Zoning Administrator. 1. The meeting was called to order at 7:00 p.m. by Chairman Wilson. 2. Consideration of 2/24/87 Planning Commission Agenda Commissioner Kropuenske mentioned the possibility of setting a meeting deadline time and possibly holding more than one meeting a month. It was decided that this would be added to the agenda as item #17.5. COMMISSIONER BARRETT MOVED TO APPROVE THE 2/24/87 PLANNING COMMISSION AGENDA AS AMENDED. COMMISSIONER FUCHS SECONDED THE MOTION. THE MOTION PASSED 6-0. 3. Consideration of 12/30/86 Planning Commission Minutes It was minutes. added. noted which that had the site plan from the 12/30/86 Planning Commission been missing. at the 1/27/87 meeting had been COMMISSIONER TEMPLE MOVED TO APPROVE THE 12/30/86 PLANNING COMMISSION MINUTES. COMMI SSIONER FUCHS SECONDED THE 'MOTION . THE MOTION CARRIED 6- , o. 4. Consideration of 1/27/87 Planning Commission Minutes Commissioner Kimball noted that under Item #6 of the 1/27/87 Planning Commission minutes. no one was given credit for seconding the motion. Kimball stated that he seconded the motion. COMMISSIONER TEMPLE MOVED TO APPROVE THE 1/27/87 PLANNING COMMISSION MINUTES AS CORRECTED. . COMMISSIONER KIMBALL SECONDED THE MOTION. THE MOTION CARRIED 6-0. 5. Consideration of Zone Change by Standard Lumber Tom Wise was present to represent Standard Lumber of 728 Railroad Drive. Elk River. Minnesota. Standard Lumber made a request to change Lot 4. Block 10 Village of Elk River. currently zoned C-4/service commercial. to I-1/light industrial. Mr. Wise stated that Standard Lumber agreed to put up a cedar fence to enclose the area or build a building for storing materials. The building would be painted steel or other type if requested by City. . . . Page 2 Planning Commission Minutes February 24, 1987 COMMI SSIONER FUCHS MOVED TO RECOMMEND TO THE CITY COUNCIL APPROVAL OF THE REQUEST FOR A ZONE CHANGE ON LOT 4. BLOCK 10. VILLAGE OF ELK RIVER OWNED BY STANDARD LUMBER FROM C4 SERVICE COMMERCIAL TO 1-1 LIGHT INDUSTRIAL~ COMMISSIONER KROPUENSKE SECONDED THE MOTION. THE MOTION. CARRIED 6-0. 6. Consideration of Variance Request by Standard Lumber Tom Wise was present on behalf of Standard Lumber to request a variance be granted on Lot 4, Block 10, Village of Elk River to provide a 45 foot encroachment on the 50 foot front yard setback requirement in a light industrial zone on the north lot line along 4th street and a 10 foot encroachment on the 25 foot setback along the east line of Lot 4, Block 10, Village of Elk River. Wise explained that his would put the new steel structure in line with others on the block and would enable Standard Lumber to utilize the back portion of the lot to load and unload trucks. Mr. Wise also stated that Standard Lumber would continue with a chain link fence on the north line and would put up a cedar fence on the east line. The public hearing was opened. No one was present for or against the v arianc e. COMMISSIONER KROPUENSKE MOVED TO RECOMMEND TO THE CITY COUNCIL APPROVAL OF THE 45 FOOT ENCROACHMENT AND THE 10 FOOT ENCROACHMENT VARIANCE REQUEST TO THE FRONT AND SIDEYARl) SETBACK ON LOT 4. BLOCK 10. VILLAGE OF ELK RIVER. COMMISSIONER KIMBALL. AMENDED THE MOTION TO INCLUDE THE REQUIREMENT OF A CEDAR FENCE ONTRE EAST PROPERTY LINE. COMMISSIONER FUCHS SECONDED. THE MOTION. THE . MOTION CARRIED 6-0.. 7. Consideration of Conditional Use Permit by Ann Bergstrom Mrs. Ann Bergstrom of 19263 Lowell Street. Elk River, Minesota. was present to request expanding her current conditional use permit (Home Occupation--Beauty Shop) to add more square footage by removing an interior wall. and to add an additional sytling station and one employee. Chairman Wilson opened the public hearing. No one appeared for or against the expansion of the conditional use permit. Chairman Wilson closed the public hearing. Stephen Rohlf stated that the only concern of the staff would be the additional parking with an added styling station. After discussion between the Commission and Mrs. Bergstrom, there seemed to be no major problem. Commissioner Kimball stated was to be issued for the the additional employee. business situation instead that a home occupation conditional use permit use of the homeowner and had feelings against He showed concern that this could create a of a home occupation in a residential zone. . . . Page 3 Planning Commission Minutes February 24. 1987 It was the agreement of the Commission to allow the equivalency of one full time employee. total. with the possibility of two (2) part time employees. COMMISSIONER FUCHS MOVED TO RECOMMEND TO THE CITY COUNCIL APPROVAL OF THE EXPANSION OF THE CONDITIONAL USE PERIT BY ANN BERGSTROM UNDER THE FOLLOWING CONDITIONS: 1. TWO (2) STYLING STATIONS. 2. 2 SQUARE FEET OF SIGN. 3. OFF STREET PARKING. 4. OWNER AND ONE EQIVALENT FULL TIME EMPLOYEE. 5. HOURS - 2 EVENINGS UNTIL 9:00 P.M.; 3 EVENINGS UNTIL 6:00 P.M. 6. TWO YEAR REVIEW OF THE PERMIT. COMMISSIONER TEMPLE SECONDED THE MOTION. THE MOTION CARRIED 6-0. 8. Consideration of Conditional Use Permit by Scott Mitchell (Dairy Queen) Scott Mitchell of 10075 175th Avenue NW. Elk River. Minnesota was present to request a 640 square foot addition to the Elk River Dairy Queen located on Lots 1 and 2. Block 2. Houlton's Addition and also to make the entire use a conditional use instead of a grand fathered or non- conforming use. The Dairy Queen is currently in a C-3A Highway Commercial District. Restaurants are a conditional use within a C-3A district. Mr. Mitchell's intent of the addition is to add handicap restrooms and approximately enough seating for 28 customers. The addition would extend out from the Dairy Queen toward 4th Street. Chairman Wilson opened the public hearing. Stephen Rohlf. City Building and Zoning Adminisntrator. read a letter on behalf of Patti Scharber. Ms. Scharber's main concern of the addition is the parking. A1 Brummer. neighboring property owner of the Elk River Dairy Queen on the West side. felt that the parking at the Dairy Queen would be improved with the expansion because the employees would be able to get customers in and out faster. Dale Lang of 19134 Twin Lakes Road. Elk River. Minnesota. stated that he had lived in the house in which Patti Scharber is currently living and he never noticed a problem with the Dairy Queen parking. ~ . . . ------------l Page 4 Planning Commission Minutes March 24. 1987 Stephen Rohlf suggested having one parking spot for each 75 square feet of building size or one spot for each 4 seats plus 5 additional parking spaces. Mr. Mitchell is to meet with the Staff to come up with a way to maximize parking facilities. Chairman Wilson suggested that once a plan was made for parking. stripes should be painted in for the convenience of the customers. Commissioner Fuchs began a discussion on the square footage of the addition. He noted that the numbers on the sketch plan attached to the memo did not match the numbers in the memo. Commissioner Barrett mentioned the maintenance of the driveway around the building. Chairman Wilson stated that such maintenance could be done by painting arrows for directional purposes. COMMI SSIONR TEMPLE MOVED TO APPROVE THE VARIANCE REQUEST BY SCOTT MITCHELL . TO BUILD A 640 SQUARE FOOT ADDITION ONTO THE ELK RIVER DAIRY QUEEN UNDER THE FOLLOWING CONDITIONS: 1. PARKING BE PROVIDED TO COMPLY WITH CITY CODES. 2. PARKING STRIPES BE PAINTED AS WELL AS DIRECTIONAL ARROWS ON LOT TO FACILITATE TRAFFIC FLOW. 3. HANDICAP BATHROOMS BE ADDED IN THE ADDITION. 4. THE CONDITIONAL USE PERMIT IS TO COME UP FOR REVIEW IN TWO YEARS. COMMISSIONER BARRETT SECONDED THE MOTION. THE MOTION CARRIED 6-0. 9. Consideration of Variance Request by Scott Mitchell (Dairy Queen) Scott Mitchell was present to request a 15 foot encroachment on the 25 foot front yard setback required in a C-3A zoned district to accommodate an addition and a 10 foot encroachment on the 10 foot required setback from a property line to a commercial parking lot for the Elk River Dairy Queen located on Lots 1 and 2. Block 2. Houlton's Addition. Elk River. Minnesota. Chairman Wilson opened the public hearing. There being no comments for or against this request. Chairman Wilson closed the public hearing. COMMI SSIONER BARRE'l'T MOVED TO RECOMMEND TO THE CITY COUNCIL APPROVAL OF THE VARIANCE REQUEST BY SCO'l'T MITCHELL FOR A 15 FOOT ENCROACHMENT ON A 25 FOOT FRONT YARD SETBACK REQUIRED IN A C-3A ZONED DISTRICT. COMMISSIONER KROPUENSl(E SECONDED THE MOTION. . THE MOTION CARRIED 6-0. . . . Page 5 Planning Commission Minutes Februray 24, 1987 COMMISSIONER BARRETT MOVED TO APPROVE THE VARIANCE REQUEST BY SCOTT MITCHELL FOR A 10 FOOT SETBACK REQUIRED FROM A PROPERTY LINE TO A COMMERCIAL PARKING LOT. COMMISSIONER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED. 6-0. 10. Consideration of Conditional Use Permit by Dale Lang Dale the all ow home. Lang of 19134 TWin Lakes Road, Elk River, Minnesota, came before Elk River Planning Commission to request a conditional use permit to a temporary mobile home on his property during construction of his It was stated by Mr. Lang the construction of his new home located in the NE 1/4 of the SE 1/4 of Section 13, Township 33, Range 26, is to begin in approximately six weeks and will continue for six months. During construction the mobile home will be connected to the septic system and upon completion of the construction, the mobile home will either be sold or kept for travel purposes. Chairman Wilson opened the public hearing. Mr. Brandt clarified that the propety is located on 209th Avenue and TWin Lakes Road. There being no further comments, Chairman Wilson closed the public hearing. A question was brought up by the Commission questioning Stephen Rohlf about any current difficulties with similar situations. Mr. Rohlf stated there were none that he knew of. COMMISSIONER FUCHS MOVED TO RECOMMEND TO THE CITY COUNCIL APPROVAL OF THE CONDITIONAL USE PERMIT REQUEST BY DALE LANG FOR A TEMPORARY MOBILE HOME ON HIS PROPERTY DURING CONSTRUCTION OF HIS NEW HOME. The condition was placed on this permit that the mobile home be disconnected from the septic system at the time that Dale Lang and his family move into their new residence. COMMISSIONER TEMPLE SECONDED THE MOTION. THE MOTION CARRIED 6-0. 11. Consideration of Zone Change Request by Gerald Smith A public hearing was held at the request of Gerald Smith of 7815 Shingle Creek Drive, Brooklyn Park, Minnesota, to request a zone change from R- la/single family residential to R-1b/single family residential on the property legally described as the SW 1/4 of the SW 1/4 of Section 26, Township 33, Range 26, Sherburne County, Minnesota except the South 209 feet of the West 209 feet of the SW 1/4 of the SW 1/4. . . . Page 6 Planning Commission Minutes February 24. 1987 In this zone change it would reduce the lot size from the required 1.600 square feet with 80 feet of frontage in the R-1A zone to 1.200 square feet lot size with 75 feet of frontage for city sewered lots. It was clarified that this parcel of land would have to be platted before any number of homes could be built on the property. Questions were also raised by the Commission regarding City water and sewer. Chairman Wilson opened the public hearing. Jerry Brandt showed great concern regarding the notice he received for the public hearing and inaccuracy of the legal description being considered for the zone change. Mr. Smith clarified the error by stating that it was a misunderstanding with the attorney. The entire piece of property was to be advertised. but not all the property is to be changed. Mr. Brandt also shared his concern regarding how far the city sewer will eventually run. Stephen Rohlf answered this question by stating that it would be quite some time before the entire city limits became city sewer. Mr. Brandt also commented on assessments of the property. Chairman Wilson closed the public hearing. COMMISSIONER BARRETT MOVED TO RECOMMEND TO THE CITY COUNCIL APPROVAL OF THE ZONE CHANGE REQUEST BY GERALD SMITH TO CHANGE THE PROPERTY LEGALLY DESCRIBED AS THE SW 1/4' OF THE SWl/4 OF SECTION 26. TOWNSHIP 35. RANGE 26. SHERBURNE COUNTY. MINNESOTA EXCEPT THE SOUTH 209 FEET OF THE WEST 209 FEET OF THE SW 1/4 OF THE SW 1/ 4. COMMISSIONER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 6....0. 12. Sign Request by County Market Jerry Hagen was present to request a 64 square foot reader board for County Market to be placed on the Highway 169 side of the building. This would be in addition to the present sign located on the north side of the building. Commissioner Fuchs questioned the continuation of the parking of trailers and vans in the County Market parking lot for advertising. Mr. Hagen stated that such parking would continue. Discussion was held regarding the trucks parked in the front lot. Commissioner Kimball would like a time limit placed on the trucks parked in this lot for temporary advertisement. Stephen Rohlf stated that the new sign ordinance would no longer allow vehicles to be used for advertisement. . . . PAGE 7 Planning Commission Minutes February 24. 1987 Commissioner Temple questioned Jerry Hagen as to the location of the sign. Mr. Hagen turned the question back to the Commission for their comments. It was the general consensus of the Commission to have the sign attached to the side of the building and not the roof. COMMISSIONER BARRETT MOVED TO RECOMMEND TO THE CITY COUNCIL THAT APPROVAL BE GIVEN FOR AN ADDITIONAL SIGN ON THE COUNTY MARKET UNDER THE CONDITIONS THAT THE READER BOARD NOT EXCEED 64 SQUARE FEET AND THAT THE READER BOARD BE PLACED ON.THE BUILDING. COMMISSIONER TEMPLE SECONDED THE MOTION. THE MOTION CARRIED 5-1. COMMISSIONER FUCHS OPPOSED. 13. Determination of Use and/or Conditional Use Permit (Army Recruiting Station) by Barthel Construction Stephen Rohlf summarized the situation of the Elk River Plaza and the PUD Agreement. He explained that several uses are excluded from the mall. one of which being office space. Discussion took place regarding the office space going in across Highway 169. It was stated that the PUD Agreement on the west side of Highway 169 and that on the East side of the Highway are two separate agreements. Commissioner Temple explained that. after discussion with the residents in the area on the east side of 169. it was their request that the area be made into office space instead of retail. Chairman Wilson opened the public hearing. Ed Orwa1 of Jean's Hallmark stated his beliefs that a service type business does not bring as much traffic to the mall as a retailer. Ann Rayman of the Paperback Book Exchange strongly objected to the idea of office space in the mall. Ms. Rayman doesn't want to put businesses currently not allowed in the PUD agreement in the mall just to fill empty space. Scott Ellingson of the Wedding Chapel stated that the service oriented business in the mall does not benefit the retailers. Jerry Hagen of County Market shared his agreement with the retailers but also stated that he doesn't feel rental space should sit empty while excluding someone with an opportunity. Mary Fricke stated that the recruiters chose the mall as their first location. She commented that the PUD across Highway 169 is a mixed development and questioned how one defines the fine line between office and ret~il. Mr. Orwa11 stated that most store owners in the mall are first time owners and they went with the idea that retail needs traffic. He continued to say that many businesses in the mall do not require traffic due to appointments or self providing. . . . PAGE 8 Planning Commission Minutes February 24. 1987 Mary Fricke stated that the plan is not to change the intention of the mall or to push over retailers. Chairman Wilson closed the public hearing. Chairman Wilson stated that the intent of the mall was to be fully retail oriented. He would not like to see an amendment where retail and office space would not compliment each other and feels that it would be a disappointment if such an amendment were granted. Commissioner Temple shared her idea of a mall as being a place to go from shop to shop viewing a variety of items. not to be going past businesses. COMMI SSIONER FUCHS MOVED TO RECOMMEND TO THE ELK RIVER CITY COUNCIL DENIAL OF THE CONDITIONAL USE PERMIT BY BARTHEL CONSTRUCTION FOR AN ARMY RECRUITING STATION AND OFFICE IN THE ELK RIVER MALL. COMMISSIONER TEMPLE SECONDED THE MOTION.. THE MOTION PASSED 6-0. COMMISSIONER FUCHS MOVED TO RECOMMEND TO THE ELK RIVER CITY COUNCIL THAT AN ARMY RECRUITING STATION IS AN OFFICE AND THEREFORE REQUEST DENIAL FOR THE LOCATION TO BE IN THE ELK RIVER MALL. COMMISSIONER KIMBALL SECONDED THE MOTION. THE MOTION CARRIED 6-0. 14. Consideration of Conditional Use Permit (Temporary Real Estate Office) by Barthel Construction Barthel Construction was present to request a conditional use permit for a temporary real estate office of Lot 15. Block 1. Presidential Estates. City of Elk River. Stephen Rohlf stated that temporary real estate offices are a conditional use in Elk River. This matter has been ignored up until now due to the lack of time by the City Staff. He noted that Ziegler Construction will be appearing before the Commission in the near future to present a similar request. Chairman Wilson stated the main reason for the temporary real estate office is to allow a builder to sell the homes in a specific development. Stephen Rohlf clarified the difference between a model home and a temporary real estate mainly being that the real estate office has full time employees. Mr. Rohlf also stated that such real estate offices are not out of the ordinary in new developments. Chairman Wilson brought up the question of how long is a reasonable amount of time to consider temporary. Mr. Rohlf stated that the intent is to have the temporary real estate office up to 85% completion of the development. I . . . PAGE 9 Planning Commission Minutes February 24. 1987 Signage at lights can traffic. the temporary office was discuss~d. shine in neighboring residences or It was stated that no the right-of-way of Parking was then discussed by the Commission. There would need to be at least four parking spaces for employees and an adequate number for customers. Ken Barthel. representative. stated that the cul-de-sac could be used for customer parking. Commissioner Temple stated that Barthel's current plan is to build an office across the street from the model this summer. She questioned Mr. Barthel as to whether or not the model would be vacated when the office was complete. Mr. Barthel stated that he would like to use both if possible. Commissioner Temple then suggested reaching a percentage as a definition of temporary. Chairman Wilson questioned whether or not temporary would apply to all real estate offices or just this situation. Stephen Rohlf stated that temporary is currently defined as 85% completion of the development and/or three years for model homes. Commissioner Fuchs stated that he would rather Commissioner Kropuenske suggested connecting time prevent developer's from holding onto property. a time span. percentage to see and Commissioner Kimball suggested regulating the term temporary due to the various sized developments. Chairman Wilson opened the public hearing. Jack Warner. an area resident. home to look like a circus stated that this issue can permit. commented that he does not want the model with balloons allover. Chairman Wilson be regulated with the conditional use Chairman Wilson closed the public hearing. Commissioner Barrett spoke on his concerns with parking and does not want to see the parking area being over-built because of the eventual return to a residential use. COMMISSIONER KROPUENSKE MOVED TO RECOMMEND TO THE ELK RIVER CITY COUNCIL '1'0 APPROVE THE REQUEST BY. BARTHEL CONSTRUCTION FOR A CONDITIONAL USE PERMIT FOR A TEMPORARY REAL ESTATE OFFICE ON LOT 15. BLOCK 1. PRESIDENTIAL ESTATES UNDER THE FOLLOWING CONDITIONS: . . . PAGE 10 Planning Commission Minutes February 24. 1987 1. TEMPORARY BEING DEFINED AS 24 MONTHS OR 90% COMPLETION OF PROJECT. WHICHEVER COMES FIRST . . 2. THE 32 SQUARE FOOT SIGN REQUIREMENT BE MET. 3. THE LIGHTING FROM THE SIGNATE MUST BE DIRECTED AWAY FROM ADJACENT RESIDENTS AND THE RIGHT OF WAY. 4. THAT SALES PRESENTATIONS BE RESTRICTED TO THE HOURS OF 8: 00 A.M. TO 9:00 P.M. 5. THAT ADEQUATE OFF STREET PARKING IS TO BE WORKED OUT WITH CITY STAFF. COMMISSIONER FUCHS SECONDED THE MOTION. THE MOTION CARRIED 6-0. 15. Consideration of Conditional Use Permit (Covered Walkway) by Barthel Construction There was a site plan review by the City and the Commission for the expansion of the Elk River Plaza Shopping Center. The original agreement calls for an enclosed link whereas Barthel construction is now requesting a covered walkway between the Elk River Plaza and the new expansion. Ken Barthel. representing Barthel Construction of 21370 John Milless Drive. Rogers. Minnesota. was present and explained the area affected. The covered walkway would be in front of the buildings and would run from Ben Franklin to Pamida including the further expansion. The pros and cons of the covered walkway were discussed as the Commission questioned Mr. Barthel on such items as far as public protection from weather. cost and security. Chairman Wilson opened the public hearing. Scott Ellingson of the Wedding Chapel gave an example of the Crystal Mall and stated that they have an enclosed link. He went on to say that a video store in the mall is open until 11:00 p.m. In order to prevent the public from going into other parts of the mall at that hour. Ellingson said this mall has gates which are closed when the various other businesses close. Ed Orwall of Jean's Hallmark brought up factors such as weather and safety. He gave the example of hauling small children from the mall to Pamida in bad weather. Mr. Orwall stated that the covered walkway would not be a form of protection from snow and rain. but only sun. Commissioner Kimball questioed whether or not an enclosed link would attract juvenile delinquents out to the mall area from downtown. Scott Ellingson stated that a restaurant in the Crystal Mall is a considerable traffic draw if it is a "joined" mall. . . . PAGE 11 Planning Commission Minutes February 24, 1987 Ed Orwall and Kenny Barthel discussed the advantages and disadvantages of the location of Pamida. Bob Getchoff of Getchoff Theatres commented on the Cambridge Mall and the link to Pamida. Cindy Handley of Jean's Hallmark questioned the entrances to the mall and various retail stores. Wanda Gram of 1st Barber Stylist doesn't feel that this is a modern shopping center. She is opposed to the idea of people having to go outside each time they want to enter a different business. John Basties of Sun Ray feels that "strip malls" are not going very well in neighboring communities and that there would be a much larger traffic flow if the mall were adjoining. Scott Ellingson stated that the main reason he brought his business to the Elk River Plaza is because it was to become an enclosed mall. Chairman Wilson closed the public hearing. Chairman Wilson stated the original intent of the mall is that it would be fully enclosed. He eXplained that this was the most attractive idea to the Planning Commission and the City Council. COMMISSIONER FUCHS MOVED TO RECOMMEND TO THE CITY COUNCIL THE DENIAL OF THE CONDITIONAL USE PERMIT FOR A COVERED WALKWAY BY BARTHEL CONSTRUCTION AND THAT FURTHER RESEARCH SHOULD BE DONE ON AN ENCLOSED LINK. COMMISSIONER KROPUENSKE SECONDED THE MOTION. THE MOTION CARRIED 5-0. COMMISSIONER BARRETT ABSTAINED. 16. Consideration of Ordinance Amendment Regarding Used Cars Stephen Rohlf stated that this issue was addressed in 1984 but was not published to make it legal. Mr. Rohlf briefly explained the ordinance amendment to make used cars a conditional use within a C-3A Highway Commercial zoned district. Chairman favor of hearing. Wilson opened the public hearing. There being no comments in or opposed to the amendment, Chairman Wilson closed the public COMMI SSIONER FUCHS MOVED TO RECOMMEND TO THE CITY COUNCIL APPROVAL OF AN ORDINANCB AMENDING SECTION 900.16 CONDITIONAL USES, SUBSECTION 6A - C~3A, HIGHWAY COMMERCIAL DISTRICT. COMMISSIONER BARRETT SECONDED THE MOTION. 'l'HE MOTION CARRIED 6-0. " Page 12 Planning Commission Minutes Februray 24. 1987 . 17. Ordinance Amendments Tabled from January 27. 1987. Planning Commission Meeting Due to the late hour. these ordinance amendments were tabled again until the March Planning Commission meeting. See motion under agenda item #8. 17.5.Planning Commission Meeting Cut Off Time After discussion among the Commissioners. it was decided that it is necessary to set a cut off time for Planning Commission meetings. One suggestion was to possibly hold two Planning Commission meetings a month. Stephen Rohlf stated that he would like to see a 12:00 midnight cut off time. If there is only one or two agenda items left at this time. they could finish. But. if there was half the agenda remaining an additional meeting would be scheduled for the first Tuesday of the following the meeting to be held at City Hall. On the agendas. it will now be stated that there is a 12:00 midnight cut off time to make the public atending aware. If an item should be carried over to the "back up meeting." it is possible that the City will renotify those involved. . COMMISSIONER KIMBALL MOVED THAT THE PLANNING COMMISSION MEETINGS HAVE A 12:00 MIDNIGHT DEADLINE AND FURTHER THAT IF THERE ARE ITEMS REMAINING ON THE AGENDA AT THE DEADLINE TIME. THAT THESE ITEMS BE HEARD BY THE PLANNING COMMISSION ON THE FOLLOWING TUESDAY. COMMISSIONER FUCHS SECONDED THE MOTION. THE MOTION PASSED 6-0. 18. Ordinance Amendment/Sign Ordinance COMMISSIONER FUCHS MOVED TO TABLE ITEMS 17 AND 18 BOTH IN REGARDS TO ORDINANCE AMENDMENTS UNTIL STEPHEN ROHLF RETURNS THEM TO THE AGENDA. COMMISSIONER BARRETT SECONDED THE MOTION. THE MOTION CARRIED 6-0. 19. Planning Commission Representative at 3/16/87 Council Meeting Chairman Wilson announced that Commissioners Barrett and Kropuenske will be representing the Planning Commission at the March 16. 1987 Elk River City Council Meeting. 20. Adjournment There being no further business. the meeting of the Elk River Planning Commission adjourned at 12:00 midnight. ,9~~ . Danille Mathison fl?t:, Recording Secretary