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08-26-1986 PC MIN . . .. REGULAR MEETING OF THE ELK RIVER PLANNING COMMISSION HELD AT THE ELK RIVER PUBLIC LIBRARY TUESDAY, AUGUST 26,1986 Members Present: Chairman Tra1le. Commissioners Fuchs, Barrett, Temple. Wilson and Morton Members Absent: None Staff Present: Stephen Rohlf; Building & Zoning Administrator 1. The meeting was called to order at 7:00 p.m. by Chairman Tra1le. 2. Consideration of 8/26/86 Agenda Building & Zoning Administrator, Stephen Rohlf requested that the following items be added to the agenda: 11.1 Gravel Pits; 11.3 Elk River Mall Signage. COMMISSIONER FUCHS MOVED APPROVAL OF THE AUGUST 26, 1986 PLANNING COMMISSION AGENDA AS AMENDED. COMMISSIONER BARRETT SECONDED THE MOTION. THE MOTION PASSED 6-0. 3. Consideration of 7/22/86 Planning Commission Minutes COMMISSIONER WILSON COMMISSION MINUTES. PASSED 6-0. MOVED APPROVAL OF THE JULY 22. 1986 COMMISSIONER MORTON SECONDED THE MOTION. PLANNING THE MOTION 4. Site Plan Review for Anda Construction/Public Hearing Mr. Mike Anda reviewed his request for 50 apartment units consisting of two buildings; one 24 unit building and one 26 unit building. Mr. Anda explained the site plan request of the Fire Chief showing the 26 unit building and garage building reversed, and also pointed out the location of the fire lane and three hydrants. Mr. Anda stated that the sewer would go out to Baldwin. Chairman Tra1le opened the public hearing. Lyman Marshall, owner of theapartment building adjacent to the property under discussion, expressed his concern about the service road use as a fire lane and that it would affect his parking. Mr. Rohlf asked Mr. Anda if he would be willing to grant an easement to Mr. Lyman for access to Lyman's garages. Mr. Anda stated that he would, provided that the reduction would not affect his density. . . . Page 2 Planning Commission Minutes 8/26/86 Discussion was carried on regarding the layout of the proposed development. Chairman Tral1e stated that he was not in favor of the plat as presented, as he did not feel that parcel was large enough to accommodate the buildings, garages, parking area and green space required and that there must be a better way to develope the parcel. Mr. Rohlf stated that the ordinance allows a maximum of 50 units but that he also felt it was a poor lot for that many units. Additional parking issues were discussed including visitor parking and the fact that no on street parking was available in the area. Mr. Anda explained the probable traffic the plat, and how the majority of the Mr. Anda also explained that there could be piled up and stated that if have to haul it out. flow that would be moving through traffic would access Highway 169. were five or six areas where snow this was not adequate, they would Chairman TraIled closed the public hearing. Chairman Tralle and Commissioner Fuchs stated that they felt all the concerns brought up in the previous discussion of the plat still have not been addressed, such as distance between access onto 5th and Highway #169 and stacking problems which may be created. Also, Commissioner Fuchs stated that he was concerned about traffic moving through Ron's Foods and the muncipal liquor store. COMMISSIONER FUCHS MOVED TO RECOMMEND THAT THE CITY COUNCIL DENY THE REQUEST BY ANDA CONSTRUCTION FOR SITE PLAN APPROVAL FOR MORE THAN ONE PRINCIPAL BUILDING ON A LOT AS PRESENTED. COMMISSIONER TEMPLE SECONDED THE MOTION. THE MOTION PASSED 6-0. Mr. Rohlf stated that some of the questions referred to had been answered. He stated Mr. Anda has explained his plan for snow removal, that the setback from the centerline of Highway #169 was not required as he had previously thought, that the water hookup would be off 5th Street and the sewer off Baldwin, because this was the only way it could be done. The Planning Commission generally agreed that the reason for denial was because the piece of property was not conducive to the design for such a large number of units and did not allow enough room for the required firelane, parking, green space and snow removal. Mr. Rohlf indicated that Mr. Anda would have an opportunity to address the City Council on the issue and recommended that prior to the City Council meeting, Mr. Anda should work on getting the easements necessary and revise the plan to show the 10 ft. setback for parking from the lot line and also should show where the sewer and water lines will be. . . . Page 3 Planning Commission Minutes 8/26/86 5. Sign Request by Bank of Elk River Mr. Jim Simpson representing the Bank of Elk River and Mr. John Hoglund of Hoglund Sign Company explained their request for a 25 foot free standing pylon sign at the new Elk River Mall bank facility. Mr. Simpson explained that the sign would be approximately 48 square feet and triangular in size. Mr. Hoglund explained that there would also be approximately 17 square feet of signage in the southeast corner of the building itself advertising the name of the bank. COMMISSIONER BARRETT MOVED APPROVAL OF THE SIGN REQUEST BY THE BANK or ELK RIVER FOR THE NEW BANK AT THE ELK RIVER MALL AS PRESENTED. COMMISSIONER FUCHS SECONDED THE MOTION. THE MOTION PASSED 5-0. COMMISSIONER WILSON ABSTAINED. 6. Sign Request by Burger King No present represent Burger King. to one was COMMISSIONER FUCHS MOVED TO TABLE THE SIGN REQUEST BY BURGER KING. COMMISSIONER TEMPLE SECONDED THE MOTION. THE MOTION PASSED 6-0. 7. Variance Request by Fraternal Order of Eagles/Public Hearing Mr. Rohlf explained the request of the Eagles to add a mens and a womens handicap bathroom. Commissioner Tralle opened the public hearing. Mr. Erwin Hiltner, representive of the Eagles, stated that they would also be adding a handicap ramp, but that City staff did not feel that would be considered as expanding the non-conforming use. Commissioner Tralle closed the public hearing. COMMISSIONER FUCHS MOVED TO RECOMMEND THAT THE CITY COUNCIL APPROVE THE VARIANCE REQUEST BY THE FRATERNAL ORDER OF EAGLES WITH THE STIPULATION THAT THEY MEET THE FOUR CRITERIA ITEMS OUTLINED IN THE BUILDING AND ZONING ADMINISTRATOR'S MEMO TO THE PLANNING COMMISSION DATED AUGUST 20, 1986. COMMISSIONER BARRETT SECONOED THE MOTION. THE MOTION PASSED 4-0. 8. Barrington Square PUD Site Plan for Lot Three Mr. Gary Santwire, developer. explained that he is requesting site plan approval for Lot 3 for a 6,000 square foot building, 100 ft. by 60 ft., which will be similar in design to the first building on Dodge Avenue. Mr. Santwire stated that the building setbacks would be 14.5 ft. at the corners. He further stated that the building on Lot 1 is 4,600 sq. ft. and the building on Lot 2 is ~,600 square feet. . . . Page 4 Planning Commission Minutes 8/26/86 Mr. Santwire addressed the eight recommendations in the Building and Zoning Administrator's Commission dated August 21, 1986 as follows: and concerns as outlined memo to the Planning 1. Two parking stalls in front taken out to provide the additional fire hydrant will be of the requested provided. proposed building have been fire lane. Also, an 2. The handicap parking stall will be moved and located adjacent to the fire lane. 3. More parking stalls will be available than the ordinance requires. 4. The buyers of the property Mr. & Mrs. Decher and Mr. & Mrs. Nora are willing to enter into a Developers Agreement. It was agreed that the original Developers Agreement needed revising and should be sent to the City Attorney for review and then sent back to Mr. Santwire and the new property owners for signature prior to recording. 5. Mr. Santwire stated lots for drainage the need arose. that Outlot A would adequately serve all three purposes and could be altered to take on more if 6. Mr. Santwire explained that the previously approved seven uses have been incorporated into the abstract and are recorded so that a future buyer clearly understands what type of retail will be permitted and which types won't. Mr. Santwire explained that the proposed building #3 would probably have five tennants. At this time, it appeared there may possibly be a secretarial service with a printing operation, an insurance agency and a television sales and repair store. 7. Mr. Santwire stated that he is requesting a 12 ft. by 18 ft. by 24 ft. high free-standing pylon sign to be placed along Dodge Avenue. He further stated that he agreed not to place three free-standing signs (one for each building) at the time of final plat approval. if he were allowed to place two signs on Dodge Avenue. He stated that the first sign is 22 ft. high and approximately 128 sq. ft. Chairman Tral1e stated that he recommended a smaller sign and requested that Mr. Santwire submit two or more schematic drawings to the City Council, so they would have a better idea of what the sign would look like. perhaps 12' x 14' and 12' x 18' and another size. Mr. Santwire stated that there is about 13.5 ft. between the parking lot and Dodge Avenue; the area where the sign is to be located. Mr. Santwire stated that the sign would be flood lighted either from the top or the ground, but that the sign itself would not be illuminated. . . . Page 5 Planning Commission Minutes 8/26/86 8. Mr. Santwire stated the the Barrington Square plat is approximately 130,000 square feet in size and of that, 17,000 square feet would be covered by buildings, and 34,000 square feet covered by parking, driveways and sidewalks, for a total of 51,000 square feet of lot coverage. He stated that there was more than the required green space. Commissioner Tralle closed the public hearing. COMMISSIONER WILSON MOVED TO RECOMMEND THAT THE CITY COUNCIL APPItOVD: 'l'HD: SITE PLAN FOR LOT 3, BARRINGTON OAKS, WITH THE STIPULATION THAT STArr RECOMMENDATIONS 1 THRU 8 BE MET, WITH EXCEPTION THAT A MAXIMUM or A 12 FT. X 14FT. SIGN BE PERMITTED. COMMISSIONER TEMPLE SECONDED THE MOTION. THE MOTION PASSED 6.0. 9. Zone Change Request by Gerald Smith for M-Vale Subdivision Mr. Dennis Taylor, Surveyor, explained that Mr. Smith is requesting a zone change from A-1 Agricultural to Rl-A Single Family Residential for 202 acres south of County Road #32. Mr. Taylor explained that properties lying west, south and east of the proposed plat is zoned R1 at the present time. Mr. Rohlf stated that if the zone change were approved, an 80 acre pocket of land would be left A-1 and the staff is proposing that this piece also be considered for the R-1A zone change at a future date. Mr. Rohlf explained that 40 acres is owned by Virginia Barnier and 40 acres is owned by Mr. Nord. Commissioner Tralle noted that the land use map should be amended to incorporate changes made in this area. Commissioner Tralle opened the public hearing. Mr. Nord questioned whether or not the City would pressure him and Mrs. Barnier into zone changing their property. Mr. Rohlf explained there would be no pressure to change the zoning but that he has discussed the advantages and disadvantages of such a change with Mrs. Barnier and that he would be happy to go over the information with Mr. Nord if he would stop in the City offices. Mr. Nord asked what the difference is between A-1 and R-1A minimum lot sizes. Mr. Rohlf stated that the minimum lot size for A-1 is 2.5 acres and R1-A is also 2.5 acres. Mr. Rohlf further stated that A-1 requires 200 feet of road frontage and R1-A requires 150 feet. Mr. Herb Adolphson and Mr. Darrell Broneke, property owners on the north side of County Road 32 (Meadowvale Road) stated that it was their understanding that they each owned a small strip of land on the souths ide of County Road 32 which would be affected by the proposed zone change, approximately 92.5 feet wide by 225 ft. long. . . . Page 6 Planning Commission Minutes 8/26/86 Chairman Tra11e closed the public hearing. COMMISSIONER BARRETT MOVED TO RECOMMEND APPROVAL 01' '!'HI zen CWGIl REQUEST BY GERALD SMITH, SUBJECT TO VERIFICATION OF THE NORTHERN LO~ L!NI BY THE CITY ENGINEER. COMMISSIONER FUCHS SECONDED THE MO~10N. '!'HI MOTION PASSED 6-0. 10. '~@liminAry Plat Review for M-Vale Subdivision/Public Hearing Mr. Taylor explained that the approximately 202 acre subdivision is located 1-1/2 miles west of County Road 1, south of County Road 32, and north of the Burlington Northern Railroad right-of~ay. He further explained that the plat will consist of 71 lots. 2-1/2 acres and larger in size. Mr. Taylor stated that 192nd Avenue would connect with Ogden Street to connect with the Peterson Addition, and also that the plat would be accessed on the north by Meadowvale Road(County Road 32). In addition, Outlot A between Lot 17 of Block 1 and Lot 1 of Block 2 could provide access for future development to the east. Chairman Tra11e expressed his concern with the 2,000 foot dead-end street, as listed in Item 3 of the Building & Zoning Administrator's memo to the Planning Commission dated August 20, 1986. Mr. Taylor stated that he did not see a way to loop a road around the plat. Chairman Tra1le opened the public hearing. MS. Debra Rock expressed her concern for adequate access for fire and emergency vehicles. She stated she is a resident of Be1gin Acres where there is only one railroad crossing and that the same situation would be created of this plat if developed. Mr. Rohlf explained that with the development of this plat, the Peterson Addition would be opened up on the north, thereby connecting County Road 35 with County Road 32. Herb Adolphson of 13935 Meadowvale Road expressed his concern with Traffic congestion, location of proposed access onto Meadowva1e being directly across from his driveway. and also felt that the steep grade of the access would cause head lights to shine into his house at night. Mr. Nord questioned what would happen with the mutual fence1ine maintenance agreement of the plat if developed. Mr. Smith stated that any fenceline problems or discrepancies would be taken care of when the property is staked. Mr. Nord stated that he was referring to the conditions of the fence due to natural deterioration through the years and who would be responsible for any repairs or replacements. Mr. Smith answered that he could understand Mr. Nord's concern but did not feel the future neighboring property owners would probably not want to see the fence there at all and it would be doubtful that they would help maintain it. . . . Page 7 Planning Commission Minutes 8/26/86 Mr. Smith stated that he would take responsibility for building the connecting road from 192nd to Odgen to City specifications. Ms. Rock to this years at questioned how long before City water and sewer would come area. Mr. Rohlf stated that he could only make a quess of 5-10 this point. Mr. Broneke stated that she would like to see as many pine trees left on the south side of Mead owval e Road as possible. Chairman Tralle recommended that the City Engineer review that access onto Meadowva1e to consider the visability, traffic speeds and curve of the road at that point. Discussion that the system. was carried on regarding naming of streets. Mr. Rohlf stated streets were named in compliance with City street name grid Commissioner Wilson asked how close a home could be built to the gas line easement. Mr. Rohlf stated that a home cannot be built on the easement. Commissioner Wilson further questioned whether or not there was a buildable site between the gas line and tracks on some of the lots. Mr. Taylor noted that in the worst case, there still was approximately 200 feet of building room. Mr. Rohlf noted that Street Superintendent Phil Hals has requested that the streets be designed in accordance with urban section, as he is experiencing shoulder erosion in other rural areas. Mr. Taylor explained the specific lots in item 5 of Mr. Rohlf's memo as follows: (1) Lot 11, Block 3 will have some excavation work done to make it buildable. (2) Lot 3, Block 4 will have a 24 in. to 30 in. culvert installed. (3) Lot 7, Block 4 will still have a buildable site even with the draingage easement. (4) Lots 4, 5 and 6, Block 3 Lot 4 will have a building site approximately 125 ft. from the railroad tracks and Lots 5 and 6 will be approximately 150 feet from the railroad. Mr. Smith plan must stated that be provided in order to obtain FHA approval, a contour site showing location of buildable site on each lot. Discussion was carried on regarding the 2,000 ft. dead-end street. Mr. Rohlf stated that due to current language in the Citys Zoning Ordinance which allows no more than a 500 ft. dead-end street. the staff recommended denial of the preliminary plat as presented. . . . Page 8 Planning Commission Minutes 8/26/86 Further discussion of the dead-end road followed, including the possibility of cutting of the street at 192nd and Landers and developing the remaining southeastern lots as the property adjacent to it developed and allowed for road access to Meadowvale Road or County Road 35. Chariman Tralle closed the public hearing. COMMISSIONER FUCHS MOVED TO RECOMMEND APPROVAL or THE PIILIMINARY PLAT or M-VALE SUBDIVISION SUBJECT TO THE FOLLOWING: 1. Verification of Lot line on northern property boundAry. 2. Resolution of legal and safety questions of allowing 2,000 foot dead- end street. 3. That the developer construct Avenue to Ogden Street at specifications. connecting own expense, roadway from 192nd and built to City the his COMMISSIONER WILSON SECONDED THE MOTION. THE MOTIIN PASSED 6-0. 11. Ordinance Amendment Allowing Metal Skinned Buildings as Conditional Uses in Multi-Family Zoned Districts/PH Chairman Tralle opened the public hearing. No one appeared for or in opposition of the proposed ordinance amendment. COMMISSIONER BARRETT MOVED TO RECOMMEND APPROVAL OF THE FOLLOWING ORDINANCES: (1) AN ORDINANCE AMENDING SECTION 900.16 - CONDITIONAL USES SUB 2-R-1 AND R-2 RESIDENTIAL DISTRICTS. (2) AN ORDINANCE AMENDING SECTION 900.16 - CONDITIONAL USES SUB 3 - R-3 RESIDENTIAL DISTRICTS AND (3) AN ORDINANCE AMENDING SECTION 900.16 - CONDITIONAL USES SUB 4 - R-4 RESIDENTIAL DISTRICTS. COMMISSIONER FUCHS SECONDED THE MOTION. THE MOTION PASSED 6-0. 11.1 Gravel Pits Mr. Rohlf stated that he would be researching the gravel pit licensing issue and problems being experienced as soon as possible. 12.2 Daycare Zoning Mr. Rohlf noted that he has received a request for a spot zoning from R2 to R3 on Gates Avenue to allow a daycare center for 10 or more children and will be presenting the Planning Commission with a formal request in the near future. . . . Page 9 Planning Commission Minutes 8/26/86 12.3 Elk River Mall Signage Mr. Rohlf distributed a proposal from the developers of the Elk River Mall to regulate signs within the development. Members of the Planning Commission expressed their desire to include in the proposal that no banner or temporary signs be allowed, that any necessary sign repairs be made in ten days and that no flashing signs be allowed, and further that these requirements apply to anchor tennants as well. Mr. Rohlf stated that he would relay this information to the proper persons and bring a revised proposal to the Council. 11.4 Chairman Tralle Resignation Chairman Tra1le stated that he is resigning from the Planning Commission effective immediately, due to his recent appointment to serve as Ward 2 Councilmember on the City Council. COMMISSIONER FUCHS MOVED TO ELECT STEWART WILSON CHAIRMAN OF THE PLANNING COMMISSION. COMMISSIONER BARRETT SECONDED THE MOTION. THE MOTION PASSED 5-0. COMMISSIONER FUCHS MOVED TO ELECT DIRK BARRETT VICE CHAIRMAN OF THE PLANNING COMMISSION. COMMISSIONER TEMPLE SECONDED THE MOTION. THE MOTION PASSED 5-0. COMMISSIONER MORTON MOVED TEMPLE SECONDED THE MOTION. THAT THE MEETING BE ADJOURNED. THE MOTION PASSED 6-0. COMMISSIONER The meeting adjourned at 10:35 p.m. R~ctfu11y submitted, Vd~zL ~LL/tecJ Deborah Kleckner Recording Secretary