4.9 SR 04-04-2022
Request for Action
To Item Number
Mayor and City Council 4.9
Agenda Section Meeting Date Prepared by
Consent Agenda April 4, 2022 Michael Hecker, Parks, and Recreation Director
Item Description Reviewed by
Approval for Three Park Kiosks and Signage Cal Portner, City Administrator
Reviewed by
Action Requested
Approve, by motion, three park kiosks and signage as part of the city’s wayfinding program.
Background/Discussion
Staff recommends a kiosk for Orono Park, William H. Houlton Conservation Area and Bailey Point Nature
Preserve. Both the WHHCA and BPNP kiosks will include the park guidelines approved by City Council. The
three kiosks are four-sided designs matching the ones already installed in our parks.
This also includes a double-sided wayfinding sign for Ridgewood Park. This is an old sign with the incorrect
address which changed the past year. An updated map at WTRP for the existing kiosk will also be installed.
Financial Impact
The total cost for the additional wayfinding is $84,466.00 using the GRE Fund.
Mission/Policy/Goal
Meet changing needs of the community
Opportunity to live, work, and play
Attachments
Graphic House National Sign Firm Proposal
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional
service, and community engagement that encourages and inspires prosperity.
Updated: August 2020
PROPOSAL
Proposal #:28260
Proposal Date:03/14/22
Customer #:3683
Page:1 of 6
SOLD TO: JOB LOCATION:
CITY OF ELK RIVERCity of Elk River
13065 ORONO PARKWAY13065 Orono Parkway
ELK RIVER MN 55330Elk River MN 55330
Graphic House, Inc. (HEREINAFTER CALLED THE "COMPANY") HEREBY PROPOSES TO FURNISH ALL THE MATERIALS AND PERFORM ALL THE
LABOR NECESSARY FOR THE COMPLETION OF:
QTYDESCRIPTIONUNIT PRICETOTAL PRICE
1 QUOTE #23919$2,609.00$2,609.00
Sign Type B7, Double-faced wayfinding sign, 3' x 2' flag mounted to 3" pole
painted, vinyl graphics, 1/4" aluminum accent bar, direct set into standard
soil conditions, manufactured.
1 QUOTE #23920$1,001.00$1,001.00
Install- Sign Type B7, single-faced wayfinding sign, 3' x 2' flag mounted to 3"
pole, direct set into standard soil conditions, installed with others.
3 QUOTE #23922$24,705.00$74,115.00
Sign Type B4, four sided kiosk entrance monument sign, 5'-4 1/2" x 3'-6" main
cabinets, image painted with side wave detail cabinet and 1" tube detail, 1/4"
routed painted aluminum copy, printed vinyl map graphic with gloss laminate for
future change out with 3'-2" x 2'-10 1/2" 1/4" aluminum flat bar borders, (1)
side to have 40" x 27" lit locking outdoor led box, painted aluminum cap, 2' x
4'-6" standard cultured stone base direct set into standard soil conditions,
manufactured.
3 QUOTE #23923$2,114.00$6,342.00
Install- Sign Type B4, four sided kiosk entrance monument sign, 5'-4 1/2" x
3'-6" main cabinets, image painted with side wave detail cabinet and 1" tube
detail, 1/4" routed painted aluminum copy, printed vinyl map graphic with gloss
laminate for future change out with 3'-2" x 2'-10 1/2" 1/4" aluminum flat bar
borders, direct set into standard soil conditions, augured foundation based on
30lb wind load with steal supports up into base, installed with others.
1 QUOTE #24015$399.00$399.00
Single face non-lit sign panel, (1) 36" x 30 1/2" flat clear lexan panel with
imaged graphics second surface, manufactured and shipped to customer.
TOTAL PROPOSAL AMOUNT: $84,466.00
TERMS: 75.0% DOWN, NET 30 DAYS UPON COMPLETION, 4% CONVENIENCE FEE ON CREDIT CARD PAYMENTS.
(INTEREST OF 1.5% PER MONTH WILL BE ADDED TO PAST DUE ACCOUNTS)
COMPANY INITIALS _______CUSTOMER INITIALS _______
PROPOSAL
Proposal #:28260
Proposal Date:03/14/22
Customer #:3683
Page:2 of 6
THIS PRICE DOES NOT INCLUDE ELECTRICAL HOOKUP, PERMITS, ENGINEERING OR TAX UNLESS SPECIFICALLY STATED.
WHO OWNS PROPERTY THE SIGN WILL BE INSTALLED ON? _______________________________________________
PART OF THIS PROPOSAL REQUIRES THE CUSTOMER TO FILL OUT A CREDIT APPLICATION (SEE ATTACHED).
ALL SIGNS ARE WIRED AT 120 VOLTS UNLESS THE CLIENT IDENTIFIES OTHERWISE IN WRITING.
ALL WARRANTIES WILL BE NULL AND VOID IF FINAL INVOICE IS NOT PAID IN FULL WITHIN 45 DAYS FROM INVOICE DATE.
CHECKS RETURNED FOR NON-SUFFICIENT FUNDS WILL BE SUBJECT TO AN ADDITIONAL $50.00 FEE.
ELECTRICAL TO SIGNAGE IS NOT PART OF THIS QUOTE. FINAL ELECTRICAL HOOK UP IS CLIENTS RESPONSIBILITY. ALL SIGNS WIRED
TO UL SPECIFICATIONS, UNLESS OTHERWISE NOTED.
DELIVERY OF SIGNAGE IS BASED ON 8 TO 10 WEEKS FROM CLIENT AUTHORIZATION AND PERMIT APPROVAL. ADDITIONAL CHARGES
WILL APPLY FOR DATE SPECIFIC AND EXPIDITED DELIVERY. ELECTRONICS WILL REQUIRE ADDITIONAL TIME FOR DELIVERY.
PERMIT TO BE OBTAINED BY: CLIENT GRAPHIC HOUSE, INC.
IF PERMIT IS TO BE OBTAINED BY GRAPHIC HOUSE, INC., ADDITIONAL FEES WILL APPLY.
NOTE: This proposal may be withdrawn by Graphic House, Inc. if not accepted within 30 days.
TERMS AND CONDITIONS
Client is responsible for flagging of property owner’s utilities, such as, but not limited to: sprinkling/watering systems, parking lot lighting,
landscaping lighting, storm/sanitary sewers, or any other utility that the customer may have buried, etc.
All in-ground bases are engineered for standard soil conditions. Non-standard conditions, such as: sandy soil, clay soil, rocky terrain,
water, etc. which require additional concrete, labor, forming, etc. will be at an additional time and materials charge.
Client is responsible for providing access to the JOB site. THERE HAS BEEN NO ALLOWANCE FOR REPAIRS OR BUILDING OF ACCESS TO
PERFORM THE DUTIES DESCRIBED IN THE BID DOCUMENTS. ANY ADDITIONAL TIME OR MATERIALS NEEDED TO ACCESS THE JOB SITE OR
CREATE A WORK AREA AT THE JOB SITE SO WE ARE ABLE TO PERFORM OUR SCOPE OF WORK, IS THE SOLE RESPONSIBILITY OF THE
OWNER. WE ALSO HAVE NO RESPONSIBILITY TO ANY REPAIRS TO JOB SITE OR ACCESS TO JOB SITE BECAUSE OF DAMAGE WE MAY HAVE
INCURRED COMPLETING OUR SCOPE OF WORK.
Client has identified the location in which the signage is to be installed. Client is responsible to have existing signage meet all state and
local codes, and additional work to bring existing signage to code will be billed at time and materials. The client has the sole responsibility
for the structural integrity of all existing structures to support the signage. Graphic House, Inc. is not responsible for any damage that
may occur to sign installation areas such as (landscape, blacktop, etc. or otherwise). Graphic House, Inc. will not be responsible in any
way for penetrations through roof membranes or wall materials or for any leakage or water damage resulting from any penetrations.
Graphic House, Inc. hereby warrants the sign display against defective workmanship in construction and assembly for one (1) year from
the date of the invoice. Faux Corten has a warranty of two (2) years for finish deterioration. No other warranties will apply. All labor for
repair of electronic message centers or time and temperature units are covered under warranty for one (1) year from date of installation.
COMPANY INITIALS _______CUSTOMER INITIALS _______
PROPOSAL
Proposal #:28260
Proposal Date:03/14/22
Customer #:3683
Page:3 of 6
All components/parts for electronic message centers or time and temperature units are covered under warranty as outlined by
manufacturer. Graphic House, Inc. does not warranty flags. No other warranties or guarantees are expressed or implied, either written or
verbal. All warranties will be null and void if anyone other than Graphic House, Inc. services or maintains the signage specified on this
proposal, or if the final invoice for this proposal is not paid in full within 45 days of the final invoice date.
Our warranty, and warranties by stand-alone subassemblies manufactured by other companies, are based solely on the client’s
responsibility to properly maintain, service and clean these sign components at no longer than each six-month interval. This warranty
does not apply to vandalism, misuse, acts of God, and war.
Any deviation from prints or altered foundations will weaken the structure to the point that it may fail. This structure is engineered to
hold only the signage specified. Do not add additional signage to the structure.
Any changes in the plans or specifications from the date this proposal and prints are approved and authorized will result in an
administrative fee of $100 per change plus the cost of the change. Any changes or extras may extend the time to complete the
manufacturing and/or services specified.
Any alteration or deviation from the above specifications involving extra costs will be executed and will become an extra charge over and
above the estimate, together with the terms and conditions set forth in the attached addendum which is incorporated herein in its
entirety. All agreements contingent upon strikes, accidents or delays beyond our control.
As required by the Wisconsin construction lien law, Graphic House, Inc. hereby notifies the owner that the person or companies
furnishing labor or materials for the construction on the owner’s land, may have lien rights on the owner’s land and building for unpaid
costs. Those entitled to these lien rights, in addition to the undersigned contractor are those who contract directly with the owner or
those who give the owner notice within sixty days after they first furnish labor or materials for the construction. Accordingly, the owner
will probably receive notice from those who furnish labor or materials for the construction and should give a copy of each notice received
to the mortgage lender, if any. The contractor agrees to cooperate with the owner and the owner’s lender, if any, to see that all potential
lien claimants are fully paid.
If collection action is required to collect a past due account, client agrees to pay the invoiced amount due, together with interest at the
contract rate of 1.5% per month (18% annual), and costs of collection, including all attorney’s fees incurred by Graphic House, Inc. in
exercising its rights or remedies hereunder or enforcing any of the terms and conditions in this proposal. It is agreed that all legal
disputes of any nature will be litigated in Marathon County, Wisconsin.
Graphic House, Inc. makes no representations and assumes no responsibility for compliance of signage with Federal, State or local signage
regulations or ordinances, except as such requirements are specifically set forth in any permit issued for the signage. Client is solely
responsible for determining the size, location and character of signage to Client’s satisfaction and as permitted under applicable
regulations and ordinances.
This proposal will be a binding contract upon written authorization by Client and written acceptance by Graphic House, Inc. and
supersedes all prior negotiations and discussions, oral or written, between the parties. It also grants Graphic House, Inc. consent to use
client name and signage for all media and marketing purposes.
THIS PROPOSAL SHALL NOT OBLIGATE GRAPHIC HOUSE, INC. IN ANY WAY UNTIL IT IS ACCEPTED AND SIGNED BY THE V. P. OF SALES OF
GRAPHIC HOUSE, INC.; ONCE ACCEPTED AND SIGNED THIS PROPOSAL WILL EXPIRE AFTER 60 DAYS.
THE ABOVE PRICES, SPECIFICATIONS, AND CONDITIONS ARE SATISFACTORY AND ARE HEREBY ACCEPTED. YOU ARE AUTHORIZED TO DO
THE WORK AS SPECIFIED. PAYMENT WILL BE MADE AS OUTLINED ABOVE.
COMPANY INITIALS _______CUSTOMER INITIALS _______
PROPOSAL
Proposal #:28260
Proposal Date:03/14/22
Customer #:3683
Page:4 of 6
SALESPERSON: ________________________________DATE: ___________________
ACCEPTED BY: _________________________________TITLE: ___________________
SIGNATURE: ___________________________________DATE: ___________________
COMPANY INITIALS _______CUSTOMER INITIALS _______
DEPOSIT INVOICE
Invoice #:DP28260
Inv Date:03/14/22
Customer #: 3683
Page:5 of 6
SOLD TO: JOB LOCATION:
CITY OF ELK RIVERCity of Elk River
13065 ORONO PARKWAY13065 Orono Parkway
ELK RIVER MN 55330Elk River MN 55330
ORDERED BYPO NUMBERSALESPERSONORDER DATEPAYMENT TERMSDUE DATE
National Sales Dep02/24/2275.0% Due Upon Receipt08/16/22
QTYDESCRIPTIONUNIT PRICETOTAL PRICE
1QUOTE #23919$2,609.00$2,609.00
Sign Type B7, Double-faced wayfinding sign, 3' x 2' flag mounted to 3" pole
painted, vinyl graphics, 1/4" aluminum accent bar, direct set into standard
soil conditions, manufactured.
1QUOTE #23920$1,001.00$1,001.00
Install- Sign Type B7, single-faced wayfinding sign, 3' x 2' flag mounted to 3"
pole, direct set into standard soil conditions, installed with others.
3QUOTE #23922$24,705.00$74,115.00
Sign Type B4, four sided kiosk entrance monument sign, 5'-4 1/2" x 3'-6" main
cabinets, image painted with side wave detail cabinet and 1" tube detail, 1/4"
routed painted aluminum copy, printed vinyl map graphic with gloss laminate for
future change out with 3'-2" x 2'-10 1/2" 1/4" aluminum flat bar borders, (1)
side to have 40" x 27" lit locking outdoor led box, painted aluminum cap, 2' x
4'-6" standard cultured stone base direct set into standard soil conditions,
manufactured.
3QUOTE #23923$2,114.00$6,342.00
Install- Sign Type B4, four sided kiosk entrance monument sign, 5'-4 1/2" x
3'-6" main cabinets, image painted with side wave detail cabinet and 1" tube
detail, 1/4" routed painted aluminum copy, printed vinyl map graphic with gloss
laminate for future change out with 3'-2" x 2'-10 1/2" 1/4" aluminum flat bar
borders, direct set into standard soil conditions, augured foundation based on
30lb wind load with steal supports up into base, installed with others.
1QUOTE #24015$399.00$399.00
Single face non-lit sign panel, (1) 36" x 30 1/2" flat clear lexan panel with
imaged graphics second surface, manufactured and shipped to customer.
--------------------
TOTAL PROPOSAL AMOUNT$84,466.00
*** FINAL INVOICE AMOUNT MAY VARY UPON COMPLETION ***
PLEASE PAY THIS DEPOSIT AMOUNT:$63,349.50
Email to: Receivables@GraphicHouseInc.com
CONFIDENTIAL CREDIT APPLICATION
Legal name of corporation, partnership or proprietorship________________________________________________________________________________
Address_____________________________________________________________City__________________________State_________Zip____________
Business Phone_______________________________________________________________________________________________________________
If this is a subsidiary:
Name and address of parent company______________________________________________________________________________________________
TYPE OF ORGANIZATION:ADDITIONAL INFORMATION:
Individual ProprietorshipHow long in existence: ____________ years
PartnershipTax Exempt Yes No
Corporation: State & Date of Incorporation ____________________________ (If yes, please attach an exemption certificate)
Other________________
Principals: Name Home Address Position Phone #
A___________________________________________________________________________________________________________________________
B___________________________________________________________________________________________________________________________
C___________________________________________________________________________________________________________________________
AUTHORIZED INDIVIDUALS TO ENTER INTO CONTRACTS ON BEHALF OF THE ORGANIZATION:
Name_________________________________________________Title________________________________ Number of Signatures Required:
Name_________________________________________________Title________________________________ One Two
CREDIT REFERENCES:
1. Bank Name _______________________________________________ Phone #_________________________ ABA Routing #___________________
Street Address____________________________________City______________________State________Zip________ Acct. #___________________
Bank Officer Name _________________________________________ Phone #_________________Email___________________________________
2. Supplier: Name ____________________________________________ Phone #_________________Email__________________________________
Street Address____________________________________City______________________State________Zip________ Contact __________________
3. Supplier: Name ____________________________________________ Phone #_________________Email__________________________________
Street Address____________________________________City______________________State________Zip________ Contact __________________
4. Supplier: Name ____________________________________________ Phone #_________________Email__________________________________
Street Address____________________________________City______________________State________Zip________ Contact __________________
I certify that all of the above information is true and correct to the best of my knowledge. I authorize Graphic House, Incorporated to verify this information
and/or obtain additional information from credit reporting agencies to verify or supplement the provided information. I agree to pay attorney fees and court
costs should they become necessary for the collection of this account.
Printed Name___________________________________________________
Signed for the Organization________________________________________ Position _________________________________Date__________________
PERSONAL GUARANTEE
In consideration for the credit extended to the above listed organization, I hereby guarantee and agree to be personally liable for all indebtedness incurred by
the organization through any of its agents listed above.
Print Name_____________________________________________________
Signed________________________________________________________________________________Date___________________________________
FOR GHI Use:
Sales Representative___________________________________________________________________________________________________________
Approved Denied Remarks____________________________________________________________________________________________
Credit Dept. Authorization________________________________________________________________________________________________________