HANDOUTS 04-20-20222022
Council and Staff Retreat
April 20,2022
Agenda
1) Opening — Reflection on accomplishments
2) Review Values, Vision & iMission Statement 2021 Goals
3) ARPA Funds
4) Break
5) Business Registration Program
6) City Programs/Downtown Policy
7) Budget kickoff
8) Tour Fire Station #2 improvements
9) Dinner Break
10) Police Department Review
11) Goal Setting
12) Wrap-up/Adjournment
Elk RiverValue Statements
■ Welcome a revolutionary spirit that fosters a culture of
exceptional service and community participation.
■ Nurture resourcefulness to leverage strengths and drive
community prosperity.
■ Cultivate/Revolutionize an environment to encourage and
inspire diverse and meaningful engagement.
The Elk RiverVision
A welcoming community with
revolutionary and spirited
resourcefulness, exceptional service,
and community engagement that
encourages and inspires prosperity
Elk River Municipal Mission
Mission Components
■ Opportunity to live, work, and play
■ Responsibly grow
■ Meet changing needs - Agile
■ Timeless
■ Ethical, efficient and responsible
■ Work with citizens to achieve goals
■ Responsible for every dollar —good stewards
■ Help, not hinder citizen quality of life
■ Reflect the culture of citizens and what is important to majority
The Elk River Mission
Where council and staff work with citizens to develop a
sustainable and prosperous community for all to live,
work and play; and to appropriatelygoVern in an ever
changing environment.
Goals
Short-term (2019)
■ Next budget cycle
■ Outside of core services
■ Core service level enhancements
Goals
Short-term (2021-22)
■ Commercial Development
■ HRA Main/Gates Project
■ Joplin
■ Market EDA TH10
■ Budget and sinking fund for building repair
■ Transition PW Facility Bond to General Levy
■ Move GRE Fund Balance to Building Fund
■ Parks &Recreation Capital Plan —Funding
■ LOST -Funded Projects
■ Field/facility user fee shift
• •
City of
Elk -�-�
Raver
es policy
Goals
Short-term (2021-22)
■ Zoning & Acquisition of "challenged" properties policy
■ Complete LJWT (playground, disc golf, trail, lighting
■ F&T Center Branding
■ Downtown Traffic, Parking and PedX Studies
■ Rivers Edge Dock
Goals
Mid-term (2023-25)
■ Exceeds election term
■ Commits current elective body
■ Reflects vision, values, mission
Goals
Mid-term (2023-25)
■ Budget Plan —Post Waste Management
■ Acquire Business Park land
■ Assist with private development as needed
■ Develop means for park capital needs
■ Train maintenance funding plan
■ Field/Facility user fees
■ Commercial development
■ HRA Main/Gates
■ Ebert Joplin/Business Ave Project
■ Market EDA TH10 Property
Goals
Mid-term (2023-25)
■ Understand Obligations of Capped landfill
■ Bubble over football practice field
■ Parks & Rec App — directions ad amenities,
■ Complete athletic field needs analysis
park features
■ (Short or Mid) Update branding/colors to match ERHS red
■ YAC and Oak Knoll Master Plans
■ Improve Broadband Connectivity
Goals
Long-term (2028 -beyond)
■ Legacy driven
■ Beyond election cycle
■ May require interim steps for current members
Goals
Long-term (2028)
■ More retail development in western ER
■ What does redevelopment look like when TH10 is a freeway?
■ Riverwalk from Orono Park to City of Ramsey
■ Feasibility of moving Train station downtown
■ Outdoor swimming pool
■ Transportation development funding
Goals
Long-term (2028)
■ Urban Service Area expansion
■ C/I development
■ Analysis of ERL when 2030 closure occurs
■ Development of Specht Property
■ Trail Connections
■ Ped Trail connection downtown over RR and TH 10
ti
• 1
business ftegistration
Certificate (BRC) Program
fit
x
' Atii�, vl,;� U]JU,
low N 'P.. AL
01111111
Ob
1 - 4-
r s, ,._ • ' it
F
City of
Elk - -
River -
It is Not a Business Permit or License
Required for businesses conducting the following activities:
■ Open Burning
■ Fireworks (Retail/Temp. Sales or Pyrotechnic Display)
■ Kennels (Commercial or Private)
■ Massage Therapists
■ Mobile Food Units
■ Peddler, Solicitor, Transient Merchant
■ Special Event (w/o alcohol)
■ Tobacco
All have an associated fee.
Business List Results
2020 EDA Business List
Sherburne County Tax List
DEED of MN (Zip) Business List
2022 Greater MSP Partnership List
758 entries
192 entries
81 entries
1856 entries
The vast disparity in business counts prompted us to look into a
Business Registration Program like other communities.
Purpose/Benefits of BRC
■ To provide information to the city when a new business moves into
town or relocates
■ Allows us to get a better handle on the types of businesses coming
to town prior to them moving; able to have a dialogue early in the
process (esp. MN Fire Rules Chp. 7510)
■ Gives the Fire, Building, and Planning staff the ability to review a
business before they move in and walk them through any city
processes that may be necessary
0 Helps us better communicate with our business community
Purpose/Benefits (Con't)
■ Provides emergency contacts, key holders, alarm system info.,
and hazardous materials which should be on file with FD & PD
■ Provides insight on the local business climate
■ Includes Change of Occupancy records for businesses undergoing
improvements, change in ownership, change in business type, etc.
■ The desired goal is to have all businesses registered within the
City. Once a BRC is filed, per the owner's permission, the
business could be listed on the City's Webpage under business
listings, which is something new to promote local businesses.
Proposed Procedure
■ City Webpage notice w/online application and code resources
■ Registration required prior to the business opening
■ Review application to ensure that City, MN State Building and
Fire codes are followed
■ Upon approval, a BRC is issued to the business; they may then
occupy their space and begin operations
■ annual registration (new or renewal)
Internal Steps
✓ Draft amendments to Chp. 38-31 ARTICLE II. Business
Licenses and Business Permits
✓ Create Business Registration Certificate application
✓ Draft Program announcement for City Website
■ Determine data management system; upload mailing list
■ Present to City Council
CityWebpage (Intro, Purpose &Process)
Business Registration Certificate
The city recently implemented a Business Registration Certificate (BRC) Program.
The program includes all businesses located and based in the City of Elk River.
The BRC helps us better communicate with our business community and gain insight on
the local business climate.
The information will also assist the City's Police and Fire Services in contacting the local
owner and/or manager of a business in case of an emergency.
Etc.
Online Registration
Quick Links:
■ FAQ's
■ Business Registration Certificate - Application
■ Ord. Chp. 38 Licenses & Business Regulations Sec. 38-31
■ MN State Building & Fire Code Sections 1300 & 102
Staff does not propose a charge to businesses for this program.
2021 Statistics
2020 2021 YTD%
Part 1 Crimes
Aggravated Assault
20
19
-5.00%
Burglary
44
30
-31.82%
Arsmr
0
0
0,00"/b
Criminal S—I Condncr
16
17
6.25%
Robbery
1
0
-100.00%
Theft
306
234
-23.53%
Vchide-11ieft/Tlre-ft Related
125
131
4.80%
Total Part l Crimcs
512
431
-15.82%
Part II Crimes
Otkr Assaults
82
113
37.804'a
Forgery
49
22
-55,10',5,
Fraud
159
190
19.50%
Vandalism
114
109
-4.39%
Weapons
56
37
-33.93-.
Sex Offenses
23
37
60.87%
Narcotics
296
402
35.81%
DWI/Traffc
92
297
222.83%
Liyewr Laws
16
_3
43.75p/
Disordtrdy
208
218
4.Sl"'
Odic
297
333
16.03%
Total Part II Crimes
1,382
1,781
28.87%
Accidents
PDMVA
398
404
1.51%
PIMVA
41
38
-7.32%
Fatal
1
0
-100.00a'.
Pcdcsrrian
3
1
-66.679a
Bxyck
4
5
25.00%
Total Accidents
447
448
0.22%
Citations/Warnine
Traffic Citations
1,570
2,339
48.98%
Traffic Written Warnings
5
11
120.00%
Traffic Verbal Warnings
3,071
4,227
37,64%
Parking Citations
5
169
-3.4P°
Parking Warnings
173
131
-24.28%
TotalICR's
24,083
25,449
5.67%
30,000
25,000
20,000
15,000
10,000
Calls For Service
Patrol Officers
Calls For Service
27,061
26,329
26209
.'
25449
24,728
4
24083
22,231
21,751
21,930
21,584
d
20,707
20,676
20,451
18,123
17,784
17,144
16,594
/
16,600
23
16,134
Y
22
22
21
21
21
21
21
21
20
20
20
20
20
20
20
19
19J
J
18
2003
2004
2005
2006
2007
1 2008
1 2009
2010
2011
2012
2013
2014
2015
2016
2017
2018
2019
2020
2021
16,594
LI6,134
17,144
16,600
17,784
18,123
1 22,231
21,751
20,707
20,451
20,676
21,584
21,930
24,728
26,329
27,061
26209
24083
25449
18
1 19
19
20
20
20
1 21
21
20
21
21
21
20
20
20
22
22
21
23
Calls For Service
27,500
27,061
26,329
26209
25449
25,000
24,728
24083
22,500
21,930
21,584
20,000
2014 2015 2016
2019
2020 2021
2017
2018
oCalls For Service
21,584
21.9301
24,728
1
26,329
1
27,061
26209
24083
25449
Percentage Increase
0%
1.6%
12.8%
6.5%
2.8%
-3.15%
-8.11%
5.67%
$150,000
$140,000
$130,000
$120,000
$110,000
$100,000
$90,000
$80,000
$70,000
$60,000
$50,000
$40,000
$30,000
$20,000
$10,000
$0
Patrol Overtime Use
Republican National
Convention
$135,153
$102,090
$89,399 $87,734
$84,91�] 7 $84,384
$81,49 4 F
$55,479
$50,394
$7,143
2003 2004 2005 2006
$100,403
F] $90
$94,005
$89,165 I
$75,596
2007 2008 2009 2010 2011 2012 2013 2014
Amount Budgeted . Amount Used
$106,817
$81,250
$127,740
2015 2016 2017 2018 2019 2020 2021
ASWEGAN
BEBEAU
BLACK
BOOS
CHRISTE
CORRIER
ERICKSON
GARCIA
HE LDT
KOCH
KOPPI
MARTIN
O'KONEK
OLMSCHEID
SANDBERG
SMITH
STUDNISKI
SUCHY
WELSH
W INDELS
ZABEE
Patrol Hours Used
0 250 500 750 1,000 1,250 1,500 1,750 2;D00 2,250 2,500
■Regular HoufS ■Pre mium HourS OVacation ■Sick ■Comp Earned OHoliday Bank ■overtime ■Bereavement ■Court Cancellation ■Comp Used ■Comptime Cash out ■Double Time 0 Field Training officer ■Holiday Dulness ■Parental Leave
12
311
91
116
123
171
98
86
43
129
13
58
210
4
16
46
39
80
19
32
32
52
105
19
95
54
48
45
4
73
42
9
23
62
81
59
17
102
150
59
29
3
23
46
1
40
2
30
77
4
21
60
36
33
87
36
33
47
147
107
61
29
77
18
11��_
2
158 -Mr- 4
24
-.AL.
26
117 �= 8
1
80 11M 6
8 3
69 dMM&_
70
-_
3
-.W=
110 ��
2022 Potential Time Off
EDLUND
335.2
OLMSCH EI D
332.5
ERICKSON
1332.5
H ELDT
1 299.7
GARCIA
287.9
BOOS
287
SMITH
285.5
ZABEE
284.5
BEBEAU
283.9
WINDELS
278.6
ASW EGAN
231.7
CORRIER
231
MARTIN
224.3
O'KONEK
219.1
SANDBERG
216.7
KOCH
213.8
CHRISTIE
1211.7
WELSH
1 2O5.5
MICHAUD
189.5
STUDNISKI
182,7
KOPPI
176
Koppi
Studniski
Michaud
Welsh
Christie
Koch
ISandberg
O'Konelk
I Martin
I Corrier
I Aswegan
I Windels
I Bebeau
Zabee
Smith
Boos
Garcia
Heldt
Erickson
Olmscheid
Edlund
0 Eligible Vacation per year (2022)
88
88
88
88
123.6928
125.8467
115.6926
88
96.3075
88
1 88
1 152
1159.6912
152
144
1195.9997
199.6921 J
171.6914
200
200
199.6921
❑ Comp Accrual (as of0l/15/2022)
0.000 J1.750
13.500
29.500
0.000
0.000
13.000
43.125
40.000
55.000
55.750
38.625
1 36.250
44.500
53.500
3.000
0.250
40.000
44.500
44.500
47.500
0 Holiday Hours
88
1 88
88
88
88
88
88
88
88
%8
8%
88
88
88
8%
88
88
88
88
88
88
0 Eligible Vacation per year (2022)
❑ Comp Accrual (as of 01/15/2022) ❑ Holiday Hours
PIP Retirement Forecast
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 2043 2044 2045 2046 2047 2048 2049 2050 2051 2052 2053 2054
Chief Nierenhausen
Suchy
Heldt
Sergeant Block
OPErickson
Drayna
Koch
Sergeant Balabon
Captain McKernan Q 53 - 55 Years of Age
Sergeant Birdsall
Sergeant Boos
Captain Gacke
Sergeant Bebeau
Olmscheid
Garcia
Edlund
Firkus
Sergeant Windels
Smith
Ratullo
Albert
Welsh
Michaud
Williams
Sergeant Zabee
Christie
Corner
Koppi
Martin
Aswegan
Sandberg
Studniski
O'Konek
Retirement Forecast
2015 2016 2017 2018 2019 2020 2021 2022 2023 2024 2025 2026 2027 2028 2029 2030 2031 2032 2033 2034 2035 2036 2037 2038 2039 2040 2041 2042 2043 2044 2045 2D46 2047 2048 2049 2050 2051 2052 2053 2054
Edlund
Eirkus
Sergeant Windels
Smith
rt Albe
Albert
Welsh
Michaud
Williams
ant Zabee
Christie
Corrier
Koppi
Martin
Aswegan
Sandberg
Studniski
O'Konek
Elk River Patrol Hiring Timeline
Initial Job Posting -Close _ 1/2-1/12
Date
Review and Score Applications 1/14- 1/31
Complete Application Review/Interview Letters — — — � 2/1- 2/16
Sent
Initial Interviews It 12/1 S - 2/23
Second Interviews ■ 2/26 - 3/1
Third Interviews 13/6 - 3/9
Chief's Interview 3/12
Provide Background Packet ,i 3/13
Conduct Background Check 3/19 - 4/6
Tentative Job Offer 4/9
Physical and Psychological Test 4/13-4/20
Formal Job Offer 1. 4/23
Official Start Date 1 5/7
Orientation 5/7-5/11
Phase I Field Training 5/14-6/17
Phase 11 Field Training 6/18-7/23
Phase III Field Traini 7/24-8/21
Final Phase 18/22-9/5
Solo Patrol 9/6
January rotiry ar pnMay juhtp July August September
Expected
PCT
ST Goals (2021-22)
Date Started
Action(s) Taken
Completion
Completed
Date
Commercial Development
Issued RFI, been working with one developer(Sub 4125
HRA Main/Gates Project
Group) on apartment project w/ some commercial
space. Considering new approaches now that 4125 has
Sept. 2021
paused their pursuit of this project.
10%
2023
Property aquisitions and cleaning of titles has occured.
Ebert Joplin/Business Ave Project
Property was sold to E & R. Subsquently sold to Hidden
???
Gold, LLC (Beaudry), who presently holds title.
100%
2022
Property was listed w/ Broker Ryan Hardin. One
;Market ED A TH10 Property
interested party, currently under
Jan.2022
discussion/negotiation.
20%
Jan-23
Budget and sinking fund for building repair
Transition PW Facility bond to general levy
Will be able to add to the levy for 2023
Designated funding source for downtown dock so
Move GRE Fund Balance to Building Fund
whenever that is completed remaining funds can be
2021
moved to the Building Pu ;d
N/A
2022
Parks & Recreation Capital Plan - Funding
LOST -funded projects
2019
YAC, Orono Park under construction
80%
Late Spring 2022
Field/facility- user fees shift.
2021
Updated policies and fee schedule
80%
2023-24
Zoning & Acquisition of "challenged" properties policy discussion
2020
Scheduled for a Council Work Session
Jun-22
Complete Lion John Weicht Park (playground, disc golf, trail, lighting)
Aug-21
Trails resurfaced in 2021
25%
F&T Community Event Center Branding
Study conducted on parking and traffic, revealing largely
Downtown Traffic, Parking and Pedestrian Crossing Studies
sufficient parking supply (though not always proximate
to destination), and current traffic configuration is
making the the best use of existing geometrics. Have
Summer 2021
not looked as closely at the HWY 10/RR Ped Crossing.
75%
Dec. 2022
Rivers Edge Park Dock
Fall 2021
Plan complete, topography study underway
10
Fall 2022
PCT
Expected
MT Goals (2027)
Date Started
Action(s) Taken
Completed
Completion
Date
Budget Plan - Post Waste Management
28 acres acquired with Cargill land exchange. Land will
Acquire business park land
be pad -ready following the current construction
project and availabe to sell in Summer 2022.
50%
1 2023
Assist developers with private acquisition as needed.
Invovles technical support, and potential financial
ongoing
support as necessary and approved.
10%
ongoing
Develop means for park capital needs
Authorized Pavement Management plan to support
Trail maintenance funding plan
Sep-21
trail maintenace as available after street pavement
100%
maintenace needs are met
Field/facility- user fees
lFall 2021
Fees were approved by City Council 2/7/22
100%
2/7/2022
Commercial development
Marketing property and will continue to pursue a
HRA Main/Gates Project
2021
development partner for the site.
10%
Sold to Beaudry in 2020. An upcoming project will be
Ebert Joplin/Business Ave Project
coordinating with the owner on development of the
property.
100%
Property was listed w/ Broker Ryan Hardin. One
Market 1 DA TH10 Property
interested party, currently under
Jan.2022
discussion/negotiation.
20%
(Short or mid) understand obligations for landfill once it is capped
Bubble over football practice field
Oak Knoll/Hale's Field improvement - collaboration with ISD #728
2022
To be inicuded with athletic faciities master planning
Oct-23
Parks and Rec app - directions, ads, amenities, park features
2021
Staff has not found an app that will work well
Complete athletic field needs analysis
22-Feb
Kick off meeting in February. Surveys will go out
5%
31-Oct
(Short or mid) Update our branding/colors more toward red and black to match
ERHS
Will schedule a Work Session to discuss project scope
Youth Athletic Complex and Oak Knoll Master Plans
2023
To be completed after fields analysis
0
Oct-23
Improve Broadband Connectivity
Jul-21
Resolution of support approved 1.18.2022; Contract
0
12.31.2023
with Arvig approved at 4.4.2022 Council mtg.
Expected
LT Goals (2032)
Date Started
Action(s) Taken
PCT Completed
Completion
Date
Initiated a study of new USA expansion for needed sewer
Urban Service Area expansion
Jan-22
and water infrastrucutre needs
25%
Dec, 2022
Cargill land swap secured 28 acres of prime industrial
property. Market and pursue development of existing EDA
July, 2022 (This
C/I develo )jnent
2021
sites.
25%
phase)
Analysis of what to do with-arbage once closes in 2030.
Development of S echt property in eastern Elk River
Periodically speak with owner and developers
5%
Applied for Federal Grant to complete loop along CSAH 13,
Trail connections
Continuous
CSAH 12 and CR 40
25%
2026
Pedestrian Trail Connection downtown over the railroad and TH10.
Broadway on 10 (115 residential units), Business Center
Drive Extension, marketing EDA parcels. Pursuing specific
More retail development in western Elk River
2021
sectors and businesses for location on west -side.
10%
What does redevelopment look like if H«-%7 10 becomes a freeway?
Riverwalk from Orono Park to City of Ramsey
Feasibility of moving train station to downtown
On hold
0%
Outdoor swimming )ool
Worked with legislators in 2022 to introduce bills for
funding of grade seperated interchanges on TH 10 between
Transportation development funding
Ongoing
Hyw 101 and Ramsey
15%
Unknown
ARPA Funds Discussion
Elk River was awarded $2.6 million in federal funds.
They must be used by December 31, 2024.
Latest guidance exempts the first $10 million from the original use limitations
Broadband expansion ($301,305) is our only use thus far.
Parks and Recreation
• Security Cameras and Prox Card access for parks and FTCenter
• Transition Rec Trac to Civic Rec — about $19,000 one-time fee $9,000 annual — Rec Trac
currently $16,000/year. Implementation is 18-24 weeks, and we should commit this summer
in order to be done with Rec Trac by January/February
• Lost Revenues for the FTCenter
• FTCenter Locker Room Expansion for Junior Hockey Team ($82,440)
• Zamboni deposit ($25,000)
• Pave YAC parking lot ($600,000)
• Pave Hillside Park parking lot ($130,000)
• WTRP storage garage. In 2023 PIR ($175,000)
Finance
• Migrate financial software to version Incode 10 — take advantage of newer technologies that
allow for more functionality, flexibility, and efficiencies to improve financial management.
Our current software, Incode 9, was implemented in 2008). Cost unknown
• Implement Laserfiche paperless AP workflow — with the pandemic more vendors are
emailing invoices rather than sending print copies, which we print to enter into the AP
module then scan back into Laserfiche. Cost unknown
Information Technology
• Fiber loop to connect Fire Station 3 and eastern part of city ($500,000 - $700,000)
• Phone system upgrade, current system installed in 2015. ($200,000)
• Security camera servers/camera, city facilities not parks. ($60,000 - $90,000)
• Update fire panels on city facilities from analog to digital phone lines ($200,000)
Community Development/Public Works
• CR33 Trail Design Modifications ($600,000)
• Facade Grant Program ($150,000 - $250,000)
• Business Center Drive Extension — Beehive to Waco ($700,000)
• ERMU Water AMR ($2+M total)
• WWTP Lift Station Grinders ($350,000)
Junior A Tier III Hockey Team Proposal
Minnesota Squatch
Jon "Chic" Pojar, Owner — GM - Head Coach
USPHL Franchise granted
Planned Five Year Contract
Team Needs:
1. 18 Home games, 3 hrs per event on Friday and Saturday evenings. Preferable start times
7:00-7:30 p.m. The date range for regular season games is Oct. 1 - March 1.
2. Home playoff game ice time availability during the first and second week of March
2023. Each round is a best of 3 game series. (Fri., Sat. & Sun. if needed)
3. Practice ice available between Sept. 1 - March 1. Preferable times between 9 a.m.-
noon. 1.5-hour sessions, Mon-Thurs. (estimated practice hours needed 140-150)
4. Locker room to be occupied for duration of season, Sept 1st - March 1st
5. Ability to build -out player stalls in locker room
6. Coaches' office available for duration of season
7. Showers available for both home and visiting teams
MPF Advisory Commission Action:
Moved by Chair Williams and seconded by Commissioner Peterson to continue to pursue
agreement to house and place facility updates necessary to accommodate the MN Squatch Tier III
Junior Hockey Team home venue at the Furniture and Things Community Event Center. Motion
carried 7-0. PowerPoint Presentation to Commission Attached.
Estimates for Locker Room Remodel:
Rough Order of Magnitude Estimates
Jason Whiting, Terra Construction
763.463.0244
jwhitinggterragc.com
Combine the Referee & Figure Skate into one locker room. ROM Budget: $18,960
-This is assuming the wall is non -bearing.
-Remove 12" block partition
-Patch floor & flooring
-Patch in Bench
Misc. Electrical
-Paint
Convert Storage Room into a Referee locker room w/bathroom. ROM Budget: $52,440
-Tie new sanitary into 6" main in hallway
-Tie in water, waste/ vent into existing nearby
-Walls & Door
-Fixtures
-Patch floor & flooring
-Bench
Misc. Electrical
-Paint
Rough Order of Magnitude Estimates
From Steve Fischer, Arrow Companies
Cell: 612-619-9991
sfischer@c arrowcos.com
Combine the Referee & Figure Skate into one locker room. (8 Foot Opening) $20,000
-This is assuming the wall is load -bearing.
Combine the Referee & Figure Skate into one locker room. (12 Foot Opening) $30,000
-This is assuming the wall is load -bearing.
Estimated city cost to remodel locker room spaces
Convert Storage Room into a Referee locker room w/bathroom.
e the Referee & Figure Skate into one locker room. (12 Foot Opening)
ESTIMATED INVESTMENT
Jr Team participation in locker room remodel
8uildout of Interior of Locker Room (Locker Stalls)
Potential Annual Revenue
Ire Use
Practice Ice hours
League Game Ice hours
Horne Playoff Series Ice
SurnrnerTraining ice
Exposure Tourney Ice
8 weeks 1.5 hr./day 4 days/%,ak.
Room Rental
Locker Room Rent $ 1.50 SQ/FT/Month Cost
Office Rent $ 1.50 SQ/FT/Month Cost
Rental Cost Per SQ/FT
Annual Rate $18.00 per SQ/FT
Monthly Rate $1.50 per SQ/FT
150
$
175
per/ter.
54
$
330
per/[fir.
9
$
330
per/Hr.
48
$
175
per/fir.
24
S
230
per/Hr.
TOTAL ICE REVENUE
SQ/FT Months
595 7
151 7
TOTAL RENT REVENUE
TOTAL ANNUAL REVENUE
S 52,440
$ 30,000
$ 82,440
5 26,250
$ 17,820
S 2,970
$ 8,400
$ 5,520
$ 60,960
6,248
$ 1,586
$ 7,833
$ 68,793
FIVE YEAR REVENUE POTENTIAL 1 $ 343,965
MEMORANDUM OF UNDERSTANDING
REGARDING
STREET LIGHT INSTALLATION AND MAINTENANCE
BETWEEN
ELK RIVER MUNICIPAL UTILITIES
AND
THE CITY OF ELK RIVER, MINNESOTA
This MEMORANDUM OF UNDERSTANDING, hereinafter referred to as "MOU", is hereby
made and entered effective the 1 't day of January, 2012, by and between the City of Elk River,
Minnesota, hereinafter referred to as the "City" and Elk River Municipal Utilities, hereinafter
referred to as the "Utilities".
LO Purpose
The purpose of this MOU is to address the material costs and labor associated with the
installation and maintenance of street lights located within the Utilities' electric service territory
within the City of Elk River, Minnesota.
10 Installation of New and Replacement Street Lights
The Utilities will provide as a contribution to the City all the material costs and labor associated
with the installation of new or replacement street lights in street improvement and rehabilitation
projects located within the Utilities' electric service territory within the City. The City will
notify the Utilities of street improvement or rehabilitation projects being considered on a timely
basis to provide adequate time for design and budgeting and will specify the number and location
of street lights to be provided.
Street lights in new developments shall be installed by the Utilities, pursuant to the Utilities'
standards, as part of the Utilities' process of providing electrical distribution service to the
development.
The Utilities will specify the street light fixtures and be the owner of the street lighting and
associated facilities assets.
3.0 Maintenance of Street Lights•
The Utilities will provide as a contribution to the City all material costs and labor associated with
the maintenance of street lights located within the Utilities' electric service territory within the
City of Elk River, Minnesota. The maintenance of street lights will include lamping, ballasts,
painting, and the locating of associated underground facilities.
4.0 Maintenance of Semaphores
The Utilities will provide as a contribution to the City limited maintenance of semaphores owned
by the City. The limited maintenance of these semaphores will include lamping and the locating
of associated underground facilities.
5.0 Terrninadion of MOU
This MOU may be cancelled or terminated without cause by either party by giving (30) calendar
days advance written notice to the other party. Such notification shall state the effective date of
termination or cancellation. Any and all amendments must be made in writing and must be
agreed to and executed by the parties before becoming effective.
IN WITNESS WHEREOF, each of the parties has caused this MOU to be executed by their duly
authorized representatives:
ELK RIVER MUNICIPAL UTILITIES
By
John Dietz
Chair
By
Troy Adams, P.E.
Utilities Director
GP:3069797 v1
THE CITY OF ELK RIVER, MINNESOTA
1-0
By
John Dietz, Mayor
Tina Allard, City Clerk
w
2
REQUEST FOR ACTION
TO
ITEM NUMBER
Mavor and City Council
4.6.
AGENDA SECTION
MEETING DATE
PREPARED BY
Consent
November 21, 2011
Troy Adams, P.E. — Utilities Director
ITEM DESCRIPTION
REVIEWED By
Request for Approval of a Memorandum of Understanding
REv1EWED BY
Regarding Street Light Installation and Maintenance between
Elk River Municipal Utilities and the City of Elk River,
Minnesota
ACTION REQUESTED
Elk River Municipal Utilities requests City Council approval and execution of the proposed
Memorandum of Understanding Regarding Street Light Installation and Maintenance between Elk River
Municipal Utilities and the City of Elk River, Minnesota. This MOU was approved by the Utilities
Commission on November 15, 2011.
BAMROUND/DISCUSSION
In 2007, Elk River Municipal Utilities and the City of Elk River established an agreement regarding costs
associated with new and replacement street lights related to street rehabilitation and improvement
projects.
Although there are currently a few street lights within the City of Elk River that are not within Elk River
Municipal Utilities' electric service territory, generally speaking the residents and businesses that pay
through taxes for the replacement of street lights within the City of Elk River are also paying for
electricity to Elk River Municipal Utilities. With this observation in mind, to provide the most efficient
services to the residents, businesses, and electric customers, this goes beyond the philosophical question
of whether a service should be funded through taxes or rates. It also should be noted that Elk River
Municipal Utilities' electrical service territory extends beyond the corporate limits of the City of Elk River
into Big Lake Township, Dayton, and Otsego.
In recent years it has been noted that there are many light fixtures within the City of Elk River that are in
serious disrepair and require painting or replacement. Unfortunately, these fixtures often go unaddressed
until the fixtures are beyond repair. It is more expensive to replace fixtures than to repaint or repair
fixtures. Therefore, it would be in the residents', businesses', and customer's best interests for these street
lights to be maintained in a timely manner in an effort to be efficient and cost effective with the limited
resources available.
City staff is more than capable to forecast the costs and implement a maintenance/replacement plan for
street lights. However, there is some efficiency to be gained by having the entity currently responsible for
general maintenance to also be responsible for installation of new and long-term replacement planning of
existing street lights. Elk River Municipal Utilities is equipped with the bucket and digger/derrick trucks
required to do maintenance on street lights. Elk River Municipal Utilities also is licensed as an electrical
contractor and would be able to legally perform electrical maintenance to street lights under the National
N:\Public Bodics\City Council\Council RCA\Agenda Packet\11-21-2011\2011-11-21 - ERMU - City Counci Action
Requested Memo - Street Lioting MOU.docx WK
Electric Safety Code and the National Electric Code. Generally speaking, this is an opportunity for
ERMU to help create efficiencies and provide better value to our residents, businesses, and customers.
There are a number of issues to coordinate with the city. The street lights installed on Highway 10 are
currently under a maintenance contract with a third party. Elk River Municipal Utilities would not be able
to take over maintenance of these lights until that contract is done or terminated. Also, there are street
lights located outside of Elk River Municipal Utilities' electric service territory, yet located within the
corporate boundaries of the City of Elk River. Elk River Municipal Utilities would not be able to take
over the maintenance of these lights until that service territory has been acquired (The acquisition of
service territory within the corporate boundaries of a city is within the legal right of the municipal utilities
since 1974.) Also, there may be street lights that are recorded as assets of the City. These would need to
be transferred to the Utilities.
FINAN1r1AL IMPACT
The City has recently added $10,000 for street light replacement or maintenance to the 2012 City budget.
This would be a reoccurring yearly budget item. By shifting these responsibilities and associated costs to
Elk River Municipal Utilities, this would eliminate these reoccurring costs from the City budget.
ATTACHMENTS
Elk River Municipal Utilities Street Light Payment Policy - dated July 16, 2007
Memorandum of Understanding Regarding Street Light Installation and Maintenance
Between Elk River Municipal Utilities and the City of Elk River, Minnesota — dated January
1, 2012
Action Motion by Second by vote
Follow Up
NAPublic Bodies\City Council\Council RCA\Agenda Packet\11-21-2D11\2011-11-21- ERMU -City Council Action Requested Menlo - Strut
Lighting MOU.docu
REQUEST FOR ACTION
To Item Number
Ciry Council 3.9.
Agenda Section Meeting Date Prepared by
Consent July 16, 2007 Lori Johnson, CityAdministrator
Item Description Reviewed by
Consider Street Light Payment Policy
Reviewed by
Action Requested
Council is asked to adopt the attached street light payment policy.
Background/Discussion
At the July 9 work session, the city council discussed a street light payment policy between the Elk River
Municipal Utilities (ERMU) and the City of Elk River for the payment of street lights in street
reconstruction and improvement projects. The Elk River Municipal Utility Commission approved this
policy at its June meeting.
In summary, the policy states that, consistent with ERMU's existing street lighting policy, ERMU will pay
for new street lights and the installation of the new lights. The city will pay for replacement street lights
and ERMU will be responsible for the installation of the replacement lights.
Financial Imp
The street lighting costs for upcoming projects will be factored into both the project budget and ERMU's
electric budget The impact to the city and ERMU will vary depending upon the number of new and
replacement lights in each project
Attachments
-Street Light Payment Policy
Action Motion by Second by Vote
Follow Up
S.\Council\Lori\2007\Street Light Payment policy 0716 07.doc
Street Light Payment Policy
The intent of the Street Light Payment Policy (Policy) is to address the payment for street
lights installed in street rehabilitation and improvement projects. This Policy addresses both
the replacement of existing street lights and the installation of additional street lights in street
improvement and rehabilitation projects. It does not apply to new developments.
The cost for street lights in street reconstruction and improvement projects will be allocated
as follows:
Replacement Street Lights:
■ The City will pay the material cost of replacement lights. ERMU will
invoice the City for the replaced street light material cost providing
documentation of the actual costs along with the invoice.
ERMU will provide the labor to install the lights.
2. New Street Lights: .
■ ERMU will pay for the material cost of new street lights.
■ ERMU will provide the labor to install the lights.
The City will notify ERMU of the estimated street lighting costs when a street improvement
or rehabilitation project is being considered. The City will notify ERMU when a project is
being considered and provide cost estimates as soon as they are available.
Considered by City Council on 07/16/07
S:\POLICIES\Street Light Payment Poficy.doc