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3.1 LIBMIN 04-26-2022Meeting of the Elk River Public Library Board Elk River Community Room Tuesday, January 25, 2022 Members Present: Chair Carole Boelter, Commissioners Isaac Blaske, Mary Keifenheim, Kelly Voss Members Absent: Michelle Hegarty Guests Present: none Council Liaison: Garrett Christianson Staff Present: Robbie Schake, Library Services Coordinator - GRRL Dawn Larson, Recording Secretary, City of Elk River Ryan McCormick, Patron Services Supervisor-GRRL Michael Hecker, Parks and Recreation Director Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River Public Library Board was called to order at 5:31 pm by Chair Boelter. 2. Consider January 25, 2022, Agenda 3. Consent Agenda 3.1 Secretary's Report " October 26, 2021, Meeting Minutes 3.2 Treasurer's Report • October, November, December 2021 Revenue and Expense Reports Moved by Commissioner Keifenheim and seconded by Commissioner Blaske to approve the Consent Agenda. Motion carried 4-0. 4. Open Forum S. General Business 5.1 New Business 3.1 Elk River Public Library Board Page 2 January 25th, 2022 a. Election of board positions Moved by Commissioner Keifenheim and seconded by Commissioner Blaske to nominate Carole Boelter to the position of Chair. Motion carried 4-0. Moved by Chair Boelter and seconded by Commissioner Keifenheim to nominate Commissioner Isaac Blaske to the position of Vice -Chair. Motion carried 4-0. b. Welcome new board member Kelly Voss • Commissioner Voss shared a little bit about herself, and the board members introduced themselves. c. Director Michael Hecker, Parks and Recreation • Due to a previous board member's request, Mr. Hecker explained how the procedure works if a board member requests to join the meeting via zoom. There is a 72 -hour notification to the public required, the meeting would have to be moved to City Hall, there would have to be a link for the public to view the meeting, and the board member joining via zoom would have to post a notice of attending a public meeting from their residence. d. Review by-laws ' Chair Boelter explained to Commissioner Voss that the library board had changed the bylaws in recent years to redirect their change of focus from building and grounds maintenance to supporting the library with outreach efforts in the community. 5.2 Old Business a. Update on library grounds maintenance contracts from Councilmember Christianson The current contract for the library grounds maintenance is with Speed cutters and it expires in June of this year. b. Library promotion ideas tabled at July meeting -any new thoughts? • Commissioner Keifenheim explained that the idea to help with marketing the library activities originated from the conversations around the bookmark that was created for the City Council with the library board mission statement on it. Ms. Schake mentioned that it could be a challenge to pursue marketing with the city when they are currently short staffed in the marketing/communications department. She also asked the current board if they feel that they need some specific advertising for the Elk River location. She explained that the library has non location specific marketing materials available. If the board did decide that they wanted to promote, then the city would 1® 1 E B E 1 I i NATURE Elk River Public Library Board Page 3 January 25th, 2022 have to decide what they would want for a budget for that. Mr. McCormick said that the Great River Regional Library could help brand some items but the questions of when and where they would be distributed would have to be answered for direction. Commissioner Keifenheim asked if the city shares things about the library on their social media pages. Ms. Schake confirmed that she does send information over to the city marketing staff to post on social media when the library has events. Ms. Schake said that library will be working with Karen Wingard with Parks and Recreation and Gina Hugo from Sherburne County on the Story Strolls program again this summer. Commissioner Voss asked about promoting the library within the local schools and Ms. Schake explained that the schools have not allowed the library to send over fliers and share social media posts. Councilman Christianson asked if the library has participated in parades. Mr. McCormick said that the library has but staffing can be an issue on the weekends. Elk Riverfest has been moved from the first weekend of July to the last weekend to avoid conflict with the fourth of July. Mr. McCormick said this may help with having staff available to be at Elk Riverfest. Commissioner Blaske stated that it is in the bylaws that outreach is part of the library board's mission, and that Ms. Schake will be providing opportunities for this in her report at each meeting. c. Updated on signage in the circular driveway in front of the library • Ms. Schake explained that with no lines and no parking spots that it is not clear whether patrons can park or not in the roundabout. The library does use the area as a curbside pick-up. Mr. Hecker stated that staff including Justin Femrite, the Public Works Director, is not in favor of a sign in the roundabout because it is not a fire lane and without an ordinance, a sign stating no parking or curbside only would not be enforceable. Mr. Hecker said it would be up to City Council to make that ordinance change if the Library Board wanted to pursue placing a sign in that area. Ms. Schake agreed to defer to the decision of city staff. 5.3 Patron Services Supervisors Report Mr. McCormick presented his report. He did update that at the end of 2022 the contract that Great River Regional Library has with the City of Elk River to pay for three extra hours of staffing will be expiring. 5.4 Library Services Coordinator Report • Ms. Schake presented her report. There aren't any outreach opportunities for the library board at this time, but she is hoping that by the April meeting she will have some updates for summer. r avIREI II NAYURE Elk River Public Library Board January 25th, 2022 Page 4 5.5 City Council Report Councilmember Christianson presented his report including updates on highway construction in the area and some park projects and events. 6. Announcements 7. Adjournment Moved by Commissioner Keifenheim and seconded by Commissioner Blaske to adjourn the meeting. Motion carried 4-0. The meeting adjourned at 6:34pm. Minutes submitted by Dawn Larson. Tina Allard, City Clerk Carole Boelter, Chair NATURE