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4.3 SR 05-02-2022Request for Action To Item Number Ma Tor and CinT Council 4.3 Agenda Section Meeting Date Prepared by Consent May 2, 2022 Lauren Wipper, Human Resources Manager Item Description Reviewed by Facilities Maintenance Restructuring ustin Femrite, Public Works Director/Chief En ineer Reviewed by Cal Portner, Ci r Administrator Action Requested Approve, byT motion, the updated position description, title change, and pay grade change of the Building Maintenance Supervisor position to Facilities Maintenance Superintendent. Approve, byT motion, the Assistant Facilities Maintenance Superintendent position description. Background/Discussion At the April 18, 2022, WoYk Session, the Cityr Council was in agreement with changing the title and updating the position description for the Building Maintenance Supervisor position and adding the Assistant Facilities Maintenance Superintendent position in place of the Building Maintenance Assistant position. Mr. Femrite requested a review of the pay plan placement of the Facilities Maintenance Superintendent position and after review and discussion with Mr. Femrite, it was re-evaluated and scored into payr grade 5E. Financial Impact Changing the pa�T grade of the Facilities Maintenance Superintendent position will have a 2022 budget impact of about $550. The ne`v position of Assistant Facilities Maintenance Superintendent has been determined to be exempt from oveYtime and scoYed into pay gYade 7E with a salary Yange of $74,911 to $88,130. We have an inteYested inteYnal candidate, and ��e will accept applications from external candidates as well. The position that will be eliminated �uas part of the NOE Loca149 and the payT range was $28.85 to $36.07 per hour ($60,008 to $75,025 annuallyT not including overtime). Mission/Policy/Goal Meeting changing needs - Agile Attachments ■ Facilities Maintenance Superintendent position description ■ Assistant Facilities Maintenance Superintendant position description The Elk River Vision A 2a�elcolning co�nlnunity 2a�ith T evolutiona� y and spizzted T esou� cefulness, exceptional se�vice, and coln�nunity engagelnent that encou�ages and ins�iz•es pTo�pe�zty. rowEREo ar �I'1 ���� Up�iited.• August 2020 City of Elk River Facilities Maintenance Superintendent � �Y Position Description Department/Division: Immediate Supervisor: Public Works/Facilities Maintenance Public Works Director Pay Grade: FLSA Status: Last Updated: (date) 4/2022 6E Positions Supervised: Assistant Faciliries Maintenance tendent, Maintenance Technician, Laborer, Seasonal Staff Position Summary The Facilities Maintenance Superintendent supervises building/facility syTstems operation, maintenance, repair, and contractual service agreements; performs maintenance activities in and around cityT facilities; performs maintenance and repair of facilit�T syTstems; manages building and exterior grounds maintenance activities. Trains and mentors Assistant Facilities Maintenance Superintendent in all functions of the Superintendent position. Essential Functions Monitors the functioning of electrical, plumbing, heating, air conditioning, and other mechanical systems. A. Operates seasonal controls for cityT buildings, i.e. heating and air conditioning. B. Develops and executes maintenance program on all heating, ventilaring, and air conditioning (HVAC) units. C. Changes filters, cleans coils and condensers in HVAC units for cityT buildings as applicable. Reports problems to supervisor immediatelyT. D. Tests and services diesel po`vered, standby generators. E. Coordinates `vith contractors to provide service and perform repairs. F. Maintains records of operation, maintenance, and repair of building syTstems. 2. Coordinates and monitors contractors and supervises employees. A. Directs, evaluates, and provides work direction to Assistant Facilities Maintenance Superintendent, Maintenance Technicians, Laborers, seasonal staff, and contracted vendors. B. Performs timelyT annual performance reviews of all employTees supervised. 3. OveYsees interior and exterior maintenance and Yepair services. A. Ensures painting, minor plumbing, minor electrical repair, lighting (including emergency, exit, and outside lights and timers), minor carpentryT, and other general minor repairs are completed. B. Coordinates with contractors to provide service and perform repairs. (not custodial) 4. Oversees light duttT grounds maintenance. A. Ensures snow is cleared from parking lots, side�valks, and entrance areas of cityT facilities. B. Coordinates summer turf and landscaping maintenance. Page 1 5. Oversees Cit�T facilities. A. Monitors new building construction projects and building remodeling. B. On call foY building emeYgency alarms. C. Monitors and maintains a record of facilityT energy consumption through the State of iVlinnesota B-3 Benchmarking program. D. Develops and manages a facilityT capital improvement project schedule. 6. Performs other essential job duties. A. Regular and timelyT �uork attendance. B. Follo�vs all safety procedures. C. Participates in safetyT training and provides safetyT training for staff. D. Ensures current SDS records are maintained for applicable products. E. Develops and manages the facilities maintenance budget. F. Assists the emergencyT management director with maintenance on early warning sirens. Required Knowledge, Skills, and Abilities ❑ Kno`vledge of and experience in the practices, procedures, equipment, chemicals, and materials used in building maintenance. ❑ Knowledge of and experience in basic maintenance work (including carpentryT, diesel po`vered standby- generators, plumbing, electrical and heating syTstems). ❑ Knowledge of basic computer functions and computerized climatic control syTstem. ❑ Skilled in the safe operation of hand and power tools and building maintenance equipment. Requires the ability- to `vear and use all safet�r equipment as necessaryT. ❑ Skilled in the safe operation of motorized equipment. ❑ Ability to lift and carryT heavy objects, climb, crawl, stand, bend, reach, and manipulate objects and equipment requiring manual dexterinT as needed to perform duties. ❑ Ability to perform strenuous ph�Tsical labor under adverse environmental conditions. ❑ AbilityT to work independentlyT and prioritize duties. ❑ AbilityT to establish and maintain effective working relationships with co`vorkers, vendors, and the public. ❑ AbilityT to read, understand, and follow `vritten and oral instructions, including safetyT rules. ❑ Abilityr to compYehend, calculate, pYoblems solve, and consult Yelevant sources and manuals. ❑ AbilityT to supervise employTees. ❑ AbilityT to lift 50 pounds. Minimum Qualifications ❑ High school diploma or equivalent. ❑ Valid driver's license and good driving record. ❑ Five yTears of experience in building maintenance and commercial HVAC syTstems including computer-based system controls. ❑ State of iVlinnesota Special Boiler's License or abilityT to acquire in 60 dayTs of hire. ❑ Basic computer skills. ❑ Three yeaYs of supervisoryr experience. ❑ Building Operator Certification (BOC) or completion of post-secondaryT program in related field. Page 2 Facilities Maintenance Superintendent Final Diaft Preferred Qualifications ❑ Post secondar�T training in building maintenance above minimum required. ❑ Class B Commercial Driver's License. ❑ Current State of Minnesota Boiler's license above minimum required. ❑ Supervisory experience above minimum required. This Position Description is not intended to be all-inclusive. It is within the City of Elk River's discretion to assign additional duties and responsibilities or remove duties and responsibilities at an�r time. This Position Description does not constitute a Contract of Employment. Page 3 Facilities Maintenance Superintendent Final Diaft City of Elk River Assistant Facilities Maintenance �� V�'Y Department/Division: Public Works/Facilities Maintenance Pay Grade: 7E Positions Supervised: Superintendent Position Description Immediate Supervisor: Facilities Maintenance FLSA Status: Last Updated: (date) 4/2022 Custodian Position Summary The Assistant Faciliries Maintenance Superintendent peYfoYms building syrstem operation, routine maintenance and repair in and around cit�T facilities; supervises custodians and assists with building cleaning and exterior grounds maintenance. Acts in the absence of Facilities Maintenance Superintendent. Essential Functions Supervises custodial employees and coordinates and monitors cleaning contractors. A. Manages the �vork performance and provides work direction and schedules for custodians. B. Performs timel�T annual performance reviews of all employ ees supervised. C. Contracts with cleaning companies and oversees their `vork. D. Maintains cleaning equipment (vacuums, buffers, polishers, etc.) E. Maintains product inventor�T of to`vels, toilet tissue, soaps, light bulbs, and other necessaryT supplies. 2. Assists in monitoring the funcrioning of electrical, plumbing, heating, air conditioning, and other mechanical s�Tstems. A. OpeYates seasonal controls foY cityr buildings, i.e. heating and air conditioning. B. Performs maintenance on all heating, ventilating, and air conditioning (HVAC) units. C. Changes filters, cleans coils, and condensers in HVAC units for city buildings as applicable. Reports problems to supervisor immediately. D. Tests and services diesel po`vered, standby generators. 3. Performs routine interior and exterior maintenance and repair services. A. Paints areas that have been �uorn, damaged or repaired. B. Performs minor plumbing repairs and installations. C. Performs minor electrical repair. D. Maintains all lighting including fluorescent, emergencyT, exit and outside lights & timeYs. E. Performs minor carpentryT. F. Performs other general minor repairs. G. Provides cleaning and janitorial duties as needed or assigned. Page 1 4. Performs light dut�r grounds maintenance. A. Clears snow from parking lots, sidewalks, and entrance areas of cit�T facilities. B. Assists in coordinating and performing summer turf and landscaping maintenance and upkeep. 5. PeYfoYms otheY essential job duties. A. Regular and timelyT work attendance. B. Follo�vs all safety procedures. C. Participates in safetyT training and provides safetyT training for staff. D. Maintains SDS records for applicable products. E. Coordinates and performs set-ups for meetings (tables, chairs, etc.). F. Assists in developing and managing the facilities maintenance budget. G. Assists the emergencyT management director with maintenance on earlyT `varning sirens. Required Knowledge, Skills, and Abilities ❑ Kno`vledge of and experience in the practices, procedures, equipment, chemicals and materials used in building maintenance Kriowledge of basic maintenance work (including carpentryT, diesel powered standby generators, plumbing, electrical and heating syTstems). ❑ Kno`vledge of basic computer functions and computerized climatic control s�Tstem. ❑ Skilled in the safe operation of hand and power tools and building maintenance equipment. Requires the ability- to wear and use all safenT equipment as necessary-. ❑ Skilled in the safe operation of motorized equipment. ❑ Abilit�J to work independently and prioritize duties. ❑ Ability to establish and maintain effective `vorking relationships with co`vorkers, vendors and the public. ❑ Ability to read, understand, and follo`v written and oral instructions, including safetyT rules. ❑ Ability to comprehend, calculate, problems solve, and consult relevant sources and manuals. ❑ AbilityT to lift and carryT heavy objects, climb, crawl, stand, bend, reach, and manipulate objects and equipment requiring manual dexterityT as needed to perform duties. ❑ AbilityT to perform strenuous phyTsical labor under adverse environmental conditions. ❑ AbilityT to supervise employTees. ❑ AbilityT to lift 50 pounds. Minimum Qualifications ❑ High school diploma or equivalent. ❑ Valid driver's license and good driving record. ❑ State of Minnesota Special Boiler's license or ability to obtain `vithin 60 dayTs of hire. ❑ Basic computer skills. ❑ Three yTears of building maintenance and cleaning experience. ❑ One year of supervisoryr experience (diYect supervision, team/shift lead, or directing and overseeing work assignments to other staf�. Preferred Qualifications ❑ Class B Commercial Driver's License. ❑ Current State of iVlinnesota Boiler's license above minimum required. ❑ Computer based HVAC control system experience. Page 2 Assistant Facilities Maintenace Superintendent Final Draft ❑ Supervisoryr experience above minimum YequiYed. ❑ Building Operator Certification (BOC) or completion of post-secondaryT program in a Yelated field. This Position Description is not intended to be all-inclusive. It is within the City of Elk River's discretion to assign additional duties and responsibilities or remove duties and responsibilities at anyT time. This Position Description does not constitute a Contract of Employment. Page 3 Assistant Facilities Maintenace Superintendent Final Draft