Loading...
09-19-2005 CC MIN MEETING OF THE ELK RIVER CITY COUNCIL HELD AT THE ELK RIVER CITY HALL MONDAY, SEPTEMBER 19,2005 Members Present: Mayor I<J.inzing, Councilmembers Dietz, Farber, Gumphrey, and Morin Members Absent: None Staff Present: City Administrator Pat I<laers, City Engineer Terry Maurer, City...f\.ttomey Peter Beck, Community Development Director Scott Clark, Senior Planner Scott Harlicker, Planner Chris Leeseberg, Assistant Director of Economic Development Heidi Steirunetz, Street Superintendent Phil Hals, Assistant Street Superintendent Mark Thompson, City Clerk Joan Schmidt, and Recording Secretary Jessica Miller Also Present: Planning Commissioner Dana Anderson Parks and Recreation Commissioner Jim Nystrom 1. Call Meeting To Order Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:30 p.m. by Mayor I<J.inzing. 2. Consider 09/19/2005 .i\genda MOVED BY COUNCILMEMBER FARBER AND SECONDED BY COUNCILMEMBER GUMPHREY TO APPROVE THE AGENDA AS AMENDED. MOTION CARRIED 5-0. 3. Consider Consent _Agenda MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER FARBER TO APPROVE THE FOLLOWING CONSENT AGENDA: 3.1. SEPTEMBER 6, 2005 CITY COUNCIL MINUTES 3.2. CHECK REGISTER 3.3. REQUEST BY THE SINGER GROUP LCe FOR PRELIMINARY PLAT (SINGER ADDITION), PUBLIC HEARING - CASE NO. P 05-15 - postponed to October 17, 2005 3.4. REQUEST BY NEW CENTURY LAND DEVELOPMENT FOR LAND USE MAP AMENDMENT FROM CC (COMMUNITY COMMERCIAL) TO DR (URBAN RESIDENTIAL), PUBLIC HEARING - CASE NO. LV 05-05 - postponed to October 1~ 2005 3.5. REQUEST BY NEW CENTURY LAND DEVELOPMENT FOR REZONING FROM C3 (HIGHWAY COMMERCIAL) TO pun (PLANNED UNIT DEVELOPMENT), PUBLIC HEARING - CASE NO. Zc 05-03 - postponed to October 17, 2005 City Councillvfinutes September 19, 2005 Page 2 3.6. REQUEST BY NEW CENTURY LAND DEVELOPMENT FOR PRELIMINARY PLAT (HERITAGE MAPLES), PUBLIC HEARING- CASE NO. P 05-16 - postponed to October 17, 2005 3.7. REQUEST BY NEW CENTURY LAND DEVELOPMENT FOR CONDITIONAL USE PERMIT FOR RESIDENTIAL PLANNED UNIT DEVELOPMENT, PUBLIC HEARING - CASE NO. CD 05-17 - postponed to October 17, 2005 3.8. PAY ESTIMATES 3.9. TOBACCO LICENSE FOR WESTBOUND LIQUOR 3.10. REQUEST FOR TEMPORARY ONSALE 3.20/0 MALT LIQUOR LICENSE FOR ELK RIVER LIONS 3.11. AUTHORIZATION TO PURCHASE STREET DEPARTMENT SWEEPER 3.12. PROCLAMATION - OCTOBER 2005 AS TOASTMASTERS MONTH IN THE CITY OF ELK RIVER MOTION CARRIED 5-0. 4. Open :Mike Patrick and Cheryl Melich, 13735 214th Avenue - presented a petition from a group of residents in the Windsor Park 3rd j\ddition that would like to see the barriers at 212th _I\venue NW removed. Mr. Melich reviewed a variety of reasons why the residents believe the barriers should be removed. City Engineer Terry Maurer indicated that when the Windsor Meadows plat was presented to the Planning Commission a few residents of the \Vindsor Park 1 st and 2nd Additions came before the Commission and argued for and received a condition on the \"X7indsor Meadows plat that the connection from 212th Avenue stay blocked not only during construction but until either the finalliEt of blacktop \vas laid or until at least 500/0 of the homes were occupied. Ivir. 11aurer stated that the condition made sense at the time but the \X1incisor Meadows development did not move fonvard as quickly as anticipated. He stated that now that the \"X1indsor Meadows development is moving forward the \X1incisor Park 3rd Addition is about 750/0 occupied, it vlould make sense to remove the barriers. 1vlr. Maurer suggested that the condition should have been for the barriers to remain in place until the fust lift of black top has been laid rather than the final lift. He stated that in the West Oaks development, the condition '\vas for the barriers to remain until the first lift of black top had been laid \vruch kept a majority of the construction traffic out and there ha\le no complaints since the barriers have been removed. :Mr. Maurer noted that staff cannot remove the barriers until direction is received from the City Council because the barrier condition was added as part of the \Xiincisor Meadows plat approval and is part of the developer's agreement. Mayor I<J.inzing questioned '\V~hat steps would have to be taken to have the barriers removed. City Attorney Peter Beck indicated that if the condition is part of the developer's agreement . it is a contract and should be amended if the barriers are to be removed. Mr. Maurer indicated that he spoke to the developer of\,\lindsor Meadovls and he does not have a problem \vith removing the barriers. City Attorney Peter Beck indicated that as long as the developer does not have a problem, then the barriers could be removed now and the developer's agreement could be amended later. City Council :Minutes September 19, 2005 Page 3 Councilmember Morin stated that he does not have a problem 'With removing the barriers but he would like to see the affected property owners notified prior to there removal. Councilmember Gumphrey concurred. Mayor I<J.inzing directed staff to draft a resolution amending the final plat and developer's agreement for Windsor Meadows to allow the barriers to be removed after the first lift of blacktop has been laid and for staff to notify the property owners in the Windsor 11eadows development and the \XTindsor Park 1 st, 2nd, and 3rd _Additions once the issue has been scheduled for an future Council meeting. 5.1. Inte~ew Library Board _Applicant City Clerk Joan Schmidt indicated that the Library Board vacancy created by the resignation of Leslie Anderson in August has been advertised and staff has received one application from Ms. Donna Martin of Zimmerman. The Council interviewed Donna Martin for the Library Board seat and voted via secret ballot \vhether to appoint Ms. Martin at this time or to wait until additional applications are received. MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY COUNCILMEMBER MOTIN TO APPOINT DONNA MARTIN TO THE LIBRARY BOARD TO FILL THE UNEXPIRED TERM OF LESLIE ANDERSON UNTIL DECEMBER 31, 2007. MOTION CARRIED 5-0. 5.2. Consider :Micro Loan for Provo Enterprises. LLC (Alliance J:v1achine. Inc. Project) Assistant Director of Economic Development Heidi Steinmetz indicated that Pat and Bryan Provo of Alliance Machine submitted an Industrial Incentive Program :Micro Loan application to be used towards the construction of an 18,000 sf manufacturing facility in the Northstar Business Park. Ms. Steinmetz presented background and loan term information on the 1vIicro Loan request as outlined in her staff report. Ms. Steinmetz indicated that both the Finance Committee and the EDA have recommended approval of the loan and in addition, the EDA recommended waiving the City Council public hearing scheduled for October 3, 2005 to accommodate an early October closing date for the purchase of land, bank financing, and city financing. MOVED BY COUNCILMEMBER FARBER AND SECONDED BY COUNCILMEMBER DIETZ TO APPROVE THE MICRO LOAN APPLICATION SUBMITTED BY PAT AND BRYAN PROVO OF ALLIANCE MACHINE AND TO WAIVE THE PUBLIC HEARING SCHEDULED FOR OCTOBER 3, 2005. MOTION CARRIED 5-0. 5.3. Resolution 05-108 _Authorizing the Emergency Replacement or Repair of the Ice Arena Roof Damaged by Hail '\vithout Competitive Notice or Competitive Bids City Attorney Peter Beck reviewed the resolution authorizing the emergency replacement of the Ice Arena roof that was damaged by hail '\Vi.thout competitive notice or competitive bids. MOVED BY COUNCILMEMBER FARBER AND SECONDED BY COUNCILMEMBER DIETZ TO ADOPT RESOLUTION 05-108 AUTHORIZING EMERGENCY REPLACEMENT OR REPAIR OF THE ICE City Council :rvfinutes September 19, 2005 Page 4 ARENA ROOF DAMAGED BY HAIL WITHOUT COMPETITIVE NOTICE OR COMPETITIVE BIDS. MOTION CARRIED 5-0. 6.1. Resolution \Tacating Drainage and Utility Easements by Goetz/Gilbert for Easement ",\1 acation_ Public Hearing - Case No. EV 05-08 - continued_from August 15. 2005 Staff report submitted by Planner Chris Leeseberg. lvIr. Leeseberg indicated that the applicant is requesting an easement vacation to provide more buildable area on the lot by vacating a portion of the existing drainage and utility easement located in the southwest corner of the property located at 20321 Auburn Street. 11r. Leeseberg stated that this item was brought before the Council on July 18, 2005 at which time the Council approved the administrative subdivision but tabled the easement vacation due to lack of information. He stated that there is currently an 80-foot Vlide ~asement from the street to the wetland and it is not apparent why such a large easement was created '\vith the Deerfield First addition plat as there are no utilities in the easement and the terrain in the easement east of the road is higher than the road itself. 11r. Leeseberg indicated that the new parcel should have enough buildable area to support a home pad, primary and secondary septic fields, and well location. Mayor I<J.inzing opened the public hearing. There being no one to speak to this issue, :tvfayor I<J.inzing closed the public hearing. MOVED BY COUNCILMEMBER FARBER AND SECONDED BY COUNCILMEMBER MOTIN TO ADOPT RESOLUTION 05-109 VACATING THE STREET, DRAINAGE, AND UTILITY EASEMENTS, CASE NO. EV 05-08 WITH THE FOLLOWING CONDITIONS: 1. ALL COMMENTS FROM THE CITY ENGINEER SHALL BE ADDRESSED. 2. A LEGAL DESCRIPTION OF THE EASEMENT VACATION SHALL BE PROVIDED PRIOR TO RECORDING THE REQUEST AT THE COUNTY. MOTION CARRIED 5-0. 6.2. Resolution Vacating Drainage and Utility Easements_ Lot 1 Block 1~ Elk Riv'er Crossing 6th Addition. by AMY 1vlinnesota~ LLC (Tractor Supply). Public Hearing_ Case No. EV 05-07 Staff report submitted by Planner Chris Leeseberg. ivIr. Leeseberg indicated that the applicant is requesting an easement vacation of drainage and utility easements to be able to construct an approximately 23,630 sf Tractor Supply Store. 111:. Leeseberg stated that the easement was created to protect a '\vetland but the amount of area of wetland that d1e easement protected is Vlithin the de minimis amount '\vhich can be filled; therefore, there is no need for a drainage and utility easement in this area. IvIr. Leeseberg noted that there aIe two portions of the easement that exist on Lot 2, Block 1 of this plat that cannot be vacated '\\lith this request as they are on separate property. Mayor I<Iinzing opened the public hearing. There being no one to speak to this issue, Mayor I<J.inzing closed the public hearing. MOVED BY COUNCILMEMBER FARBER AND SECONDED BY COUNCILMEMBER MOTIN TO ADOPT RESOLUTION 05-110 VACATING City Council fv11nutes September 19, 2005 Page 5 STREET, DRAINAGE, AND UTILITY EASEMENTS, CASE NO. EV 05-07 WITH THE FOLLOWING CONDITIONS: 1. ALL COMMENTS OF THE CITY ENGINEER SHALL BE ADDRESSED. 2. A LEGAL DESCRIPTION OF THE EASEMENT VACATION SHALL BE PROVIDED PRIOR TO RECORDING THE REQUEST AT THE COUNTY. MOTION CARRIED 5-0. 6.3. Request by _AMT Minnesota.LLC for Conditional Use Permit to Construct a 23.630sq. ft Retail Facility (Tractor Supply). Public Hearing. Case No. CD 05-15 Planner Chris Leeseberg submitted the staff report. 1vfr. Leeseberg presented the request by AMT Minnesota, LLC for a conditional use permit to construct a 23,630 square foot tractor supply store in Elk River Crossing 6th _Addition. 1vft. Leeseberg reviewed the project location, surrounding uses, layout of the building and outdoor storage, building materials) signage, parking and circulation, and landscaping. He stated that both staff and the Planning Commission recommend approval of the request. Mayor I<J.inzing opened the public hearing. There being no one to speak to this issue, Mayor I<J.inzing closed the public hearing. Councilmember Dietz indicated that he has spoken to people who are concern(3d 'W'ith trucks not being able to get out of the dock area. City Engineer Terry 11aurer stated that the engineer of the project has flipped the dock on the plans and that the applicant is working on a cross access agreement \vith the owner of the building that Great River Energy occupies. Barry Brottlund, representing AMT Minnesota, LLC - explained the change in the dock area location and stated that the cross access agreement has been agreed upon in concept but the details of the shared maintenance and language of the agreement 'Will be \vorked out next week. MOVED BY COUNCILMEMBER GUMPHREY AND SECONDED BY COUNCILMEMBER DIETZ TO APPROVE THE REQUEST BY AMT MINNESOTA, LLC FOR A CONDITIONAL USE PERMIT TO CONSTRUCT A 23,630 SQUARE FOOT RETAIL FACILITY (TRACTOR SUPPLY), CASE NO. CD 05-15, WITH THE FOLLOWING CONDITIONS: 1. ALL COMMENTS OF THE CITY ENGINEER SHALL BE ADDRESSED. 2. THE TRASH ENCLOSURE SHALL BE WITHIN AN ENCLOSURE CONSTRUCTED OF THE SAME MATERIALS AND COLORS AS THOSE USED IN THE BUILDING. 3. TWO WALL SIGNS SHALL BE ALLOWED IN LIEU OF A MONUMENT SIGN. City Councillvunutes September 19, 2005 Page 6 4. WITH THE EXCEPTION OF THE AREA BETWEEN THE PARKING AND THE NORTH SIDE OF THE BUILDING/FENCED-IN AREA, NO OUTDOOR DISPLAY SHALL BE ALLOWED OUTSIDE OF THE FENCED-IN AREA. 5. BRICK PILATERS TO MATCH THE BRICK ON THE BUILDING SHALL BE PROVIDED ON THE NORTH AND EAST SIDE OF THE STORAGE AREA 6. AN AGREEMENT BE REACHED WITH THE ABUTTING PROPERTY OWNER THAT ADDRESSES THE DOCK AREA ISSUES. MOTION CARRIED 5-0. 6.4. Resolution Granting Final Plat of Eagles Marsh 2nd i\ddicion b3i Phoenix Enterprises, Case No. P 05-18 Staff report submitted by Sernor Planner Scott Harlicker. :MI. Harlicker presented the request by Phoenix Enterprises for fmal plat approval for Eagles Marsh 2nd ...r\ddition. 1:vfr. Harlicker reviewed the property location, lot layout, street layout, park dedication, grading, drainage, and utilities, and staff's recommendation. MOVED BY COUNCILMEMBER FARBER AND SECONDED BY COUNCILMEMBER GUMPHREY TO ADOPT RESOLUTION 05-111 GRANTING FINAL PLAT APPROVAL FOR EAGLES MARSH SECOND ADDITION, CASE NO. P 05-18 WITH THE FOLLOWING CONDITIONS: 1. A DEVELOPERS AGREEMENT BE PREPARED AND EXECUTED' OUTLINING THE TERM:S AND CONDITIONS OF THE PLAT APPROVAL AND INSTALLATION OF IMPROVEMENTS PRIOR TO RELEASING THE PLAT FOR RECORDING. 2. A LETTER OF CREDIT BE PROVIDED TO THE CITY IN THE AMOUNT OF 1000/0 OF THE COSTS OF PUBLIC IMPROVEMENTS. 3. UPON COMPLETING ALL OF THE IMPROVEMENTS AND HAVING THEM ACCEPTED BY THE CITY, A WARRANTY BOND IN THE AMOUNT OF 250/0 OF THE IMPROVEMENT COSTS SHALL BE SUBMITTED TO THE CITY FOR A ONE YEAR PERIOD. 4. SURFACE WATER MANAGEMENT FEE IN THE AMOUNT REQUIRED BY THE CITY AT THE TIME OF FINAL PLAT BE PAID PRIOR TO RELEASING THE PLAT FOR RECORDING. 5. SEALCOAT FEE IN THE AMOUNT TO BE DETERM:INED BY THE. CITY ENGINEER BE PAID TO THE CITY PRIOR TO RELEASING THE PLAT FOR RECORDING. 6. THE NECESSARY DRAINAGE AND UTILITY EASEMENTS BE DEDICATED ON THE PLAT AS REQUIRED BY THE CITY. City CouncillvIinutes September 19, 2005 Page 7 7. ALL COMMENTS OF THE CITY ENGINEER BE ADDRESSED. 8. ALL APPROPRIATE WETLAND PERMITS MUST BE OBTAINED PRIOR TO COMMENCING WORK ON THE SITE. 9. GRADING AND EROSION CONTROL PLAN AND DVELOPMENT PLAN BE SUBMITTED AND APPROVEDBY THE CITY ENGINEER PRIOR TO THE ISSUANCE OF BUILDING PERMITS. 10. ALL GRADING WILL NEED TO BE CERTIFIED PRIOR TO THE ISSUANCE OF BUILDING PERMITS. 11. STREET LIGHTS SHALL BE INSTALLED AS RECOMMENDED BY ELK RIVER MUNICIPLAL UTILTIIES. 12. WATER AVAI LAB ILTY CHARGE BE PAID PRIOR TO RELEASING THE PLAT FOR RECORDING. 13. ALL NECESSARY TRUNK SANITARY AND WATER ASSESSMENT, AND LATERAL WATER ASSESSMENTS BE PAID PRIOR TO RELEASING THE PLAT FOR RECORDING. 14. ANY ITEM OR CONDITION FOIJND THAT INDICATES THE SITE IS LIKELY TO YIELD INFORMATION IMPORTANT TO PRE-HISTORY OR HISTORY SHALL BE REPORTED TO THE CITY IMMEDIATELY. FURTHER, THE CITY RESERVES THE RIGHT TO STOP WORK AUTHORIZED IN ITS APPROVAL UNTIL THE SITE IS APPROPRIATELY INVESTIGATED AND WORK IS AUTHORIZED. 15. ANY TREES OFF SITE OR ON SITE, NEAR THE LIMIT OF GRADING THAT ARE TO BE PRESERVED, SHALL BE FENCED WITH A SNOW FENCE AT THE DRIP LINE TO PREVENT GRADING, COMPACTION, OR STORAGE OF EQUIPMENT, DEBRIS OR MATERIALS. STAFF SHALL INSPECT THE FENCING PRIOR TO GRADING COMMENCING. 16. THE DEVELOPER SHALL BE RESPONSIBLE FOR MARKING PARK BOUNDARIES WITH THE CITY'S PARK BOUNDARY SIGNS. 17. SIDEWALKS SHALL BE INSTALLED ALONG ONE SIDE OF EACH OF THE STREETS. 18. STAFF AND THE DEVELOPER SHALL WORK TO DEVELOP A GRADING PLAN AND TREE PRESERVATION PLAN THAT WILL SAVE AS MANY TREES ON THE SITE AS POSSIBLE. 19. OUTLOTS B AND D SHALL BE DEEDED TO THE CITY. THE ACRES OF UPLAND AREA IN OUTLOT B WILL BE COUNTED TOWARDS MEETING THE PARK DEDICATION REQUIREMENT. THE REMAINDER OF THE PARK DEDICATION REQUIREMENT SHALL BE CASH. MOTION CARRIED 5-0. City CouncillvIinutes September 19, 2005 Page 8 6.5. Resolution Granting Final Plat of Kingdom Estates 2nd Addition by Dennis \Xlurm~ Case No. P 05-11 Planner Chris Leeseberg submitted the staff report. :Mr. Leesberg presented the request by Dennis Wurm- for final plat approval of I<ingdom Estates 2nd Addition. 1vfr. Leeseberg reviewed the location, lot layout, connections for future development, and staffs recommendation. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER FARBER TO ADOPT RESOLUTION 05-112 GRANTING FINAL PLAT APPROVAL FOR KINGDOM ESTATES SECOND ADDITION, CASE NO. P 05-11 WITH THE FOLLOWING CONDITIONS: 1. ALL COMMENTS OF THE CITY ENGINEER SHALL BE ADDRESSED. 2. A SEALCOAT FEE SHALL BE PAID PRIOR TO RELEASING THE PLAT FOR RECORDING. 3. A LETTER OF CREDIT IN THE AMOUNT OF 1000/0 OF THE COST OF THE IMPROVEMENTS SHALL BE SUBMITTED PRIOR TO RELEASING THE PLAT FOR RECORDING. 4. THE APPLICANT SHALL EXECUTE A DEVELOPER'S AGREEMENT OUTLINING THE TERMS AND CONDITIONS OF APPROVAL. 5. PARK DEDICATION SHALL BE IN CASH FOR 14 LOTS. 6. THE PLAT SHALL COMPLY WITH THE RiA SETBACK REQUIREMENTS. 7. A SIGN SHALL BE PLACED AT THE 214TH AVENUE CUL-DE-SAC TO ADVISE FUTURE PROPERTY OWNERS OF ITS TEMPORARY STATUS, AND THAT A FUTURE ROAD CONNECTION IS PLANNED. MOTION CARRIED 5-0. Planning Commission Chair Dana Anderson stated that the Planning Commission recently discussed a ,vedand ordinance and asked for clarification on the actual location of the 20- foot trail discussed in City Engine"er Terry Maurer's memo to Mr. Leeseberg dated September 8, 2005. 1v1r. Maurer indicated that he has no specific location for the trail in mind and that it was included in his memo because the preliminary plat included a trail. Mr. Maurer indicated that if the Planning Commission or staff has a specific location they would like the trail, they should let him know so that information can be relayed to the developer so it can be recorded with the final plat and easement documents. Ivrr. Maurer noted that he \Vill speak to Environmental Technician Rebecca Haug regarding the trail easement location. 6.6. Request by the City ofETh: River for Ordinance Amendment to Allow Engineered Fabric Structures in the 11 and 12 Industrial Districts~ Public Hearing~ Case No. OA 05-12 Staff report submitted by former Director of Planning 1\1ichele McPherson. Senior Planner Scott Ha.rlicker presented the request by the City of Elk River for an Ordinance Amendment City Council ~1inutes September 19, 2005 Page 9 to allow engineered fabric accessory structures in the Ii and 12 industrial districts. :rvI.r. Harlicker reviewed the proposed language change that would occur in Section 30-938. He stated that the Planning Commission voted unanimously to recommend approval of the proposed ordinance amendment to the City Council. Mayor I<J.inzing opened the public hearing. There being no one to speak to this issue, Mayor I<J.inzing closed the public hearing. Councilmember Morin questioned if the fabric structures were the same as the ones recently approved for the Rl a district. 1Y1r. Harlicker indicated that they are and that the fabric structures must meet building codes in order to comply. Councilmember Morin questioned if there are minimum lot size requirements. Mr. Harlicker stated that there was no such requirement. Councilmember Morin indicated that he would like to see the structures kept at least 250 feet away from any neighboring primary structure. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER FARBER TO APPROVE ORDINANCE 05-22 AMENDING SECTION 30-938 - ARCHITECTURAL STANDARDS OF THE CITY CODE OF ORDINANCES TO ALLOW ENGINEERED FABRIC STRUCTURES AS ACCESSORY USES IN THE 11 AND 12 ZONING DISTRICTS WITH LANGUAGE ADDED "THAT THE ENGINEERED FABRIC STRUCTURES MUST BE NO LESS THAN 250 FEET AWAY FROM ANY EXISTING RESIDENTIAL STRUCTURE". MOTION CARRIED 5-0. 6.7. Request by the City of Elk River for Ordinance ...f\mendment to Section 30-1 to i\mend the Definition of "Lot _Area" Public Hearing Case No. O.l\ 05-13 Staff report submitted by former Director of Planning 1vIichele McPherson. Sernor Planner Scott Harlicker presented the request by the City of Elk River for an Ordinance Amendment to Section 30-1 to amend the definition of "lot area" to require one acre of contiguous buildable area on lots in the R1a unse\vered and Ai zoning districts. Mayor I<J.inzing opened the public hearing. There being no one to speak to this issue, Mayor I<J.inzing closed the public hearing. MOVED BY COUNCILMEMBER FARBER AND SECONDED BY COUNCILMEMBER DIETZ TO ADOPT ORDINANCE 05-23 AMENDING SECTION 30-1 THE DEFINITION OF "LOT AREA" OF THE CITY CODE OF ORDINANCES. MOTION CARRIED 5-0. 6.8. Resolution Ordering the Preparation of Plans and Specifications for the School Street/High School Parking Lot Signalization Project City Engineer Terry Maurer indicated that one of the transportation priorities that has come out of the numerous discussions \Vi.th the City Council is the signalization of the intersection of School Street and the High School parking lot. l\1r. Maurer stated that the thought is by installing a signal system, there would no longer be the need for a community 'service officer to place themselves in the center of the street to direct traffic \vhen school ends each day. 1v1:r. Maurer stated that a topographic map of the area has been prepared and discussions have taken place \Vith MnDOT regarding \vhether or not they would be involved in the review of the design of the project. lvII. Maurer stated that MnDOT indicated that since it is City COlUlcil1vIinutes September 19, 2005 Page 10 anticipated that no 11unicipal State Aid monies VJill be utilized for this project, there would be no need for a MnDOT review and therefore, the city could chose whether or not to prepare a Signal Justification Report. Mr. Maurer indicated that this intersection may not rise to the level of needing a signal based on a Signal Justification Report and noted that the report does not measure personal safety such as a community service officer placing themselves in the center of traffic in order to facilitate a reasonable traffic flow during exiting school times. lvlr. Maurer noted that his recommendation would be for the restriping of School Street to be studied as the signal project proceeds. :Mr. Maurer explained that as with previous signal projects, this work could be completed during the fall with -wiring and concrete bases installed prior to the onset of \V:inter. He indicated that due to the delays typically experienced in receiving signal mast arms and controller cabinets to the site, it would likely be later in the \V:inter that the equipment would be available and could be installed and signal operations instituted. Councilmember Dietz questioned if the school district is open to paying for half of the cost of the signals. City Administrator Pat I<Iaers stated that there has been positive feedback from school district officials in the past but that the decision would be that of the School Board. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER FARBER TO ADOPT RESOLUTION 05-113 ORDERING THE PREPARATION OF PLANS AND SPECIFICATIONS IN THE MATTER OF THE SCHOOL STREET/HIGH SCHOOL PARKING LOT SIGNALIZATION IMPROVEMENT OF 2005. MOTION CARRIED 5-0. 6.9. Gateway Business Park Preliminary Development 'Xlork City j\.dministrator Pat I<Jaers stated that at a meeting \V-1th Great River Energy (GRE) questions were raised regarding additional information on the Gateway Business Park site. :Mr. I<laers stated that follo\V:ing that meeting, he asked City Engineer Terry Maurer to prepare some information on work that could be completed that would be beneficial whether or not GRE decides to locate on the Gate,\\Tay Business Park site. :Mr. Maurer indicated that he '\vould suggest that a boundary survey, wetland delineation, topographic dra\V:ing, and geotech.nical investigation be completed as outlined in his staff report. He explained that he would estimate that all of this work could be accomplished for approximately $25,000. He noted that this would include hiring a geotechnical firm to perform soil borings and an environmental firm for delineating the wetlands on the site. He estimated this work could be completed in three to four weeks. lv1r. I<laers noted that this timeline may not meet GRE's deadline but staff feels that the work should be completed regardles s. Ivfayor I<J.inzing stated that she agrees that the \vork should be completed regardless of GRE's decision as she doesn't believe any time or money would be wasted in completing this ,\\7ork for future development of the site. Councilmember Dietz questioned \vhere the funding for the work would come from. 1Yfr. I<laers stated that it would come from reserves and the costs are planned to be recaptured when a project is developed. City Council 11inutes September 19, 2005 Page 11 MOVED BY COUNCILMEMBER FARBER AND SECONDED BY COUNCILMEMBER GUMPHREY TO AUTHORIZE A BOUNDARY SURVEY, WETLAND DELINEATION, TOPOGMPHIC DRAWING, AND GEOTECHNICAL INVESTIGATION TO BE COMPLETED ON THE GATEWAY BUSINESS PARK SITE. MOTION CARRIED 5-0. 7.1. Consider Bids for Fabric Salt/Sand Storage Building Street Superintendent Phil Hals stated that on July 14 the city received bids for a cast in place concrete walled salt/sand storage building with a metal roof system but all bids were rejected since the lowest bid \vas $118,000 over budget. He stated after revie\V:ing other options, staff concluded that the most economical and functional structure would be a fabric covered roof \\ti.th concrete salt/ sand retaining walls. :MI. Hals stated that bids were received on i\ugust 12 for the fabric covered salt/storage building and staff is recommending accepting the bid from Greystone Construction for a salt/ sand building \vith cast in place walls. He noted that the buildings Vlith the "T" panels are about $22,255 less expensive but provide 180/0 less storage area. Councilmember Farber questioned what the life expectancy is on the fabric since it '\vill be used for salt. MI. Hats stated that the metal is hot dipped galvanized to 'Withstand the salt and air and the fabric has a is-year warranty and if necessary, just the fabric can be replaced. MOVED BY COUNCILMEMBER MOTIN AND SECONDED BY COUNCILMEMBER FARBER TO APPROVE THE BID FROM GREYSTONE CONSTRUCTION FOR THE 80' BY 108' FABRIC COVERED SALT /SAND STORAGE BUILDING INCLUDING "ALTERNATE 2" FOR THE CAST IN PLACE CONCRETE WALLS FORA TOTAL COST OF $159,980. MOTION CARRIED 5-0. 7.2. Utilities Update Councilmember Dietz provided an update of the Utilities Commission meeting held September 13, 2005. 7.3. YlvICA Update Councilmember Gumphrey provided an update of the Northstar YlvICA Community Board meeting that was held September 8, 2005. 8. Other Business There was no other business. 9. Staff Updates There were no staff updates. 10. .l\djournment There being no further business, Mayor I<J.inzing adjourned the meeting of the Elk River City Council at 8:02 p.m. City Council 11inutes September 19, 2005 Page 12 11inutes prepared by Jessica 11iller. Joan Schmidt City Clerk