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3.1 MFAC DRAFT MINUTES 05-09-2022Meeting of the Multipurpose FacilityAdvisory Commission Held at Furniture and Things Community Event Center Thursday, December 2, 2021 Members Present:Chair Williams, Jim Hecker, Greg Loidolt, Jacob Peterson, Kara Walker, Matt Westgaard, Mike Westgaard Members Absent:Mike Cunningham Staff Present:Superintendent, Tim Dalton, Assistant Facility Supervisor, Megan Leeseberg, Assistant Facility Supervisor, Billy Hunter, Michael Hecker, Parks and Recreation Director 1.Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Multipurpose Facility Advisory Commission was called to order at 6:31p.m. by Chair Williams. 2.Consider Agenda Moved by CommissionerLoidoltandseconded by Commissioner Matt Westgaardto approve the December 2, 2021, Multipurpose FacilityAdvisory Commission Agenda. Motion carried 7-0. 3.1Consider 11/04/2021 Regular Meeting Minutes Moved by Commissioner Heckerand seconded by Commissioner Mike Westgaard to approve the following November 4,2021,Multipurpose Facility Advisory Commission Minutes. Motion carried 7-0. 4.Open Forum No one spoke at the open forum. 5.Presentations No presentations. 6.1Task Force Continuation as Recommending Body for Facility Branding and Graphics Mr. Dalton discussed the next steps for the Facility Branding and Graphics. The next steps are to have the commission members recommend what the first zone to brand will be. Commission members will start a process of what the guidelines are for what type of graphics or displays will be allowed in each zone. Multipurpose Facility Advisory Commission Minutes Page 2 December 2, 2021 ----------------------------- To better facilitate the work needed to implement the branding and graphics applications, the branding task force will continue to meet and make recommendations to the MPF Advisory Commission for discussion, approval, etc. 6.2Tier 2 Junior A Hockey Team Initiative Mr. Dalton explained tothe Advisory Commission the possibilityof having a Tier 3 Junior A Hockey Team here. This is a preliminary proposal. Staff will continue to work to develop the details for this initiative. Commissioner Matt Westgaard asked to have examples of what other contracts look like with other arenasand teams. Commissioner Mike Westgaard askedhow many extra hours would be available for the potential team and how many timeslots are currently available that they would take. Mike Westgaard questioned if there was enough room for this potential Tier 3 team. Mr. Dalton responded to Mike Westgaard that more information will be provided at the January commission meeting. 7.1Consider Request to Utilize Fire Exit Door for Entry in Senior Activity Center Matt Westgaardpresentedwith the Advisory Commission to use the Fire Exit Door in the Senior Activity Center as an entrance. The commission members were not in favor of having the Fire Exit Door become an entrance into the Senior Activity Center. Commission members reasoning for not being in favor are,the Fire Marshal indicated that use of that door as an entry was not allowed under state fire codes, not up to ADA requirements, no vestibule, no crosswalk outside the door, no handle on the door, and it does not align with our facility safety guidelines, we utilize a single common entry for the entire facility to maintain control over entry. Additionally, the commission was not in favor of making physical changes to the facility, to accommodate a facility entry at that location. Moved by Commissioner Petersonand seconded by Commissioner Heckerto not approve therequest to utilize fire exit door for entry in senior activity center. Motion carried 7-0. 7.2Determine MPF Advisory Commission 2022 Meeting Schedule Chair Williamspresented to move 2022 Meeting Schedule to the second Mondayof each monthat 6:30 p.m. Multipurpose Facility Advisory Commission Minutes Page 3 December 2, 2021 ----------------------------- Commissioners discussed what night would work best for all to gather. It was decided that with the second Monday of each month, the Commissioners could avoid most conflicts that would arise throughout the year. The commission members were in favor of changing the MPF Advisory Commission 2022 Meeting Schedule to the second Mondayof each monthat 6:30 p.m. Moved by Commissioner Williamsand seconded by Commissioner Peterson to approve the following, MPF Advisory Commission 2022 Meeting Schedule. Motion carried 7-0. 8.Superintendent Updates Mr. Dalton provided anupdate of what has been going on with the FTCenter. Naming rights branding completed in Kiser Construction Arena Elk River Hockey logo installation in Kiser Construction Arena Staff challenges for the high school hockey games High school boosters hired a student to do the videoboard during games High school locker rooms are now being utilized MN Wild Youth Hockey Spotlight Game on 12/15/2021 Serrano Brothers Cafépreparation continues ERYHA providing temporary concession stands during high school hockey games Children misbehaving in the facility, resulted in being expelled Continue to work with iBackCheck for agreement on the lease space Walking track hours Revenue Management o All facility rentals will have to be paid in full at time of reservation Senior Activity Center amid its 2022 Membership Drive First Holiday Makers Market takes place on Saturday, December 4, 2021 9.Announcements Chair Williams remindedthe commission membersto reapplyfor their positions. The MPF Advisory Commission is continuing to search for an at large representative. Commissioners discussed bringing to council of having an at large representativethat is out of a category for more than two years but less than five years, to help get more applicants. 10.Adjournment Multipurpose Facility Advisory Commission Minutes Page 4 December 2, 2021 ----------------------------- There being no further business, Chair Williams adjourned the meeting of the Multipurpose FacilityAdvisory Commission at 7:49p.m. Minutes prepared by Megan Leeseberg. ___________________ Dave Williams, Chair _____________________ Tina Allard, City Clerk