4.6 SR 07-05-2022Request for Action
To
Item Number
Mayor and Ci T Council
4.6
Agenda Section
Meeting Date
Prepared by
Consent
July 5, 2022
Michael Hecker, Parks and Recreation Director
Item Description
Reviewed by
Change Order for Youth Athletic Complex
Cal Portner, City Administrator
Reviewed by
Action Requested
Adopt, by motion, the change order for the Youth Athletic Complex project.
Background/Discussion
The change order in the amount $1,225 is for installation of 2' x 48'10" of sidewalk on back side of YAC building.
The change order was included in a previous invoice prior to approval. The official change order was received
from Minnesota Wisconsin Playground on June 24, 2022.
Financial Impact
The change order brings the total of the second shelter building to $106,430.00 which is $1,225 over the initial
approved total of $105,205.00.
Mission/Policy/Goal
Opportunity to live, work, and play.
Attachments
■ Change order description and approval for YAC
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional
service, and community engagement that encourages and inspires pi ospei l_ y.
M
TUREJ
Updated.• August 2020
Minnesota / Wisconsin Playground
5101 Highway 55, Suite 6000
Golden Valley, Minnesota 55422
Ph.800-622-5425 763-546-7787
Fax 763-546-5050 tim@mnwiplay.com
CONSULTANT. TIM NEWGARD
06/24/2022
Quote #
100916-01-13
City of Elk River- Youth Athletic Complex- 2nd Shelter - Installation -
D10442T
City of Elk River
Attn: Michael Hecker
13065 Orono Parkway
Elk River, MN 55330
Phone: 763-635-1150
mhecker@elkdvermn.gov
Ship to Zip 55330
Quantity Part # Description . nii r rice 0,4Wt
1 INSTALL Install -Installation of 2' x 48'10 of sidewalk on back side of YAC building $1,225.00 $1,225.00
Sub Total $1,225.00
Total rr
Comments
Owner / Customer must prepare the site and take care of any necessary demo prior to the new shelter installation. Clear and open access to the
site must be provided. Excludes: Clear coat or stain, gutters & downspouts. Sodding, seeding or site restoration.
HGAC # PR11-20
This quotation is subject to current MinnesotaAArisconsin Playground (MWP) polices as well as the following terms and conditions. Our quotation is
based on shipment of all items at one time to a single destination, unless noted, and changes are subject to price adjustment. Purchases in excess
of $1,000.00 to be supported by your written purchase order made out to MinnesotaNVisconsin Playground.
Each quote is handled on a per order/project basis. Unless a long-term agreement is in place between purchaser and MWP, terms and conditions
of this quotation shall be as outlined herein with no other requirements applicable.
Indemnification; Owner/Owner's Representative will indemnify and hold Minnesota Playground, Inc., dba, Minnesota Wisconsin Playground (MWP),
harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of Owner/Owner's Representative's
negligence or noncompliance with any of its commitments under this document. MWP will indemnify and hold Owner/Owner's Representative
harmless for all claims, damages and related costs, including reasonable legal fees and costs, arising out of MWP's negligence or noncompliance
with any of its commitments under this document.
Pricing: f.o.b. factory, firm for 15 days from date of quotation. If placing an order after expiration of quote, please contact our office for updated
pricing. A tax-exempt certificate is needed at time of order entry for all orders whether from tax -supported government agencies or not. Sales tax, if
applicable, will be added at time of invoice unless a tax exempt certificate is provided at time of order entry.
Payment terms: 112 of the install will be invoiced upon the structure being erected and the galance net 30 days provided your account is current and
in good standing. A 1.5% per month finance charge will be imposed on all past due accounts. Equipment shall be invoiced separately from other
services and shall be payable in advance of those services and project completion. Retainage not accepted.
2020 and 2021 Projects: Installations, whether for play equipment or other products of our scope as well as the related services thay may be
included with your project, typically start up in April or May based on weather conditions, road restrictions, etc. Based on the issues being
experienced within our own country, and worldwide, the start of a typical installation year may be jeopardized. Every effort will be made to work with
your project time frame but the various shutdowns will have an effect on work performance throughout the year, not just starting up. Please
telephone your company contact, or our office, to discuss your project further.
Page 1 of 3 W.
Minnesota / Wisconsin Playground
5101 Highway 55, Suite 6000
Golden Valley, Minnesota 55422
Ph. 800-622-5425 1 763-546-7787
Fax 763-546-50501 bm@mnwiplay.com
CONSULTANT: TIM NEWGARD
06/24/2022
Quote #
100916-01-13
City of Elk River- Youth Athletic Complex- 2nd Shelter - Installation -
D10442T
Project Scope:
Please note, installation is based on site being ready prior to our arrival to install play equipment as well as site conditions that have been conveyed
to our organization by the owner/owner's representative and/or ideal conditions existing for a timely completion of your project as quoted. Unless
addressed prior to the installation quote being issued or specifically mentioned herein, any issues that arise that impede the progress/completion of
your project as quoted will result in additional charges.
Weather can change project scheduling in many ways. Take rain for an example. Day, or days, before rain... If weather forecasts show a high
percentage chance for rain that will effect the site conditions, a postponement may be in order. Digging holes, laying certain surfacing materials,
etc., are greatly affected by weather conditions and work may not begintcontinue due to weather forecasts. There's the rain days themselves, which
if heavy enough rainfall occurs, makes a site unworkable. Day, or days, after rain... Drying time will be needed after rain and the number of days
needed will vary depending on amount of moisture received. One actual rain day may equal multiple delay days depending on work scheduled to
be done.
+ INCLUSIONS +
+ One mobilization
+ Public utility locates only
+ Supply of shelter materials as outlined on quote # 100916-01-01_
+ Marking and digging of footings holes as needed
+ Unpacking of shelter materials
+ Assembly of shelter and materials
+ Concrete for footings / slab as needed
+ Pouring of concrete for footings / slab and rebar
+ Concrete slab
+ Excavation
+ Disposal of Packaging Material
+ Construction tape/temporary bracing (as needed)
+ Standard insurance offerings
+ Standard warranty offerings
+ Standard industry accepted labor wages
- EXCLUSIONS -
- Clear access path up to and into play area for installation equipment (minimum of 8-foot wide, includes but not limited to gates, walkways,
driveways, etc.)
- Staging area for materials and installation equipment, trailers, etc.
- Unobstructed space for maneuvering installation equipment as well as performing work
- If fencing is in place (by others), ability to unlock fencing is to be provided to our office a minimum of one week prior to our start
- Private utility locates such as, but not limited to, irrigation, fiber optics, private lighting, etc.
- Sitework of any kind such as, but not limited to, grading (play area to have max slope of 1 %), site restoration, drainage, etc.
- Removal of existing play equipment, border, safety surfacing, etc.
- Backfill and compaction of backfill after removal of existing items (for footing holes as an example) that leave voids in area (marking and digging of
new footing holes based on workable site)
- Digging in compacted sub -surfaces, rock, hard pan, tree roots, unstable soil conditions, etc.
- Restoration of compacted sub -surfaces for playground surfacings such as, but not limited to, poured -in -place rubber, rubber tiles, artificial turf, etc.
- Digging/maneuvering in sand, pea gravel, mud, etc.
- Offsite removal of spoils from footing holes (can be stockpiled near play area for owner/owner's representative removal or spread within play
area)
- Playground safety surfacing
- Border to help contain playground safety surfacing
- Removal of temporary braces, caution/construction tape, etc. (Can be removed and disposed of after concrete has cured.)
- Prevailing, Davis Bacon, Union, or similar, wages
- Restroom facilities, see below for specifics
Page 2 of 3
rT I
Minnesota / Wisconsin Playground
5101 Highway 55, Suite 6000
Golden Valley, Minnesota 55422
Ph. 800-622-5425 763-546-7787
Fax 763-546-5050 tim@mnwiplay.com
CONSULTANT. TIM NEWGARD
06/24/2022
Quote #
100916-01-13
City of Elk River- Youth Athletic Complex- 2nd Shelter - Installation -
D10442T
Please provide access to restrooms whether within a building or portable style. Should use of site facilities not be available, additional charges will
be required to bring on site temporary/portable restrooms. These temporary facilities will be removed once your project has been completed.
Should weekend work be necessary or non-standard hours be worked, please provide a site contact and the best telephone number to reach this
person in case an urgent matter arises requiring immediate attention.
(Name)
(Cell)
(Other Telephone Number)
Wet Site Conditions: installation areas located near wetlands, where a high water table exists or in any environment that produces excessive
moisture will require additional planning prior to installation of your project. Unless excessively wet conditions have been conveyed prior to
installation quote and accounted for in some manner, your installation will not proceed. Ideal dry conditions need to be present to begin, and
complete, your project as quoted.
Exclusions: unless specifically included, this quotation excludes all site work and landscaping; removal of existing equipment; storage of goods prior
to installation; equipment assembly and installation; any type of restoration, sod or seed.
Order lnfor do %
Bill To: V'� v, G V94"A Ship To:
Company: 1 llsd" Project Name:
Attn: G 9 r Attn: I L 1:Gt.TK.Is1
Address: i . �7� . �i4/Address: X`
City, State, Zip: C—_ 1!� (V✓ A, k7l Al �-30 City, State, Zip:L� / P4A & 15J Jr?e
Contact:
Contact:
Tel: —1�f b 7; f A `�" f Tel:
Fax:
Fax:
Acceatance of q ota ion:
Accepted By (printed): P.O. No:
14
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Signature: Lyl< Date: �b ,
Title: �7 Phone:
Facsimile: Purchase Amount: $1,225.00
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