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3. 2023 Budget 07-25-2022 Request for Action To Item Number Mayor and City Council 3 Agenda Section Meeting Date Prepared by Work Session July 25, 2022 Lori Ziemer, Finance Director Item Description Reviewed by 2023 Budget Cal Portner, City Administrator Reviewed by Action Requested 2023 budget review/discussion Background/Discussion Attached are the 2023 preliminary budget worksheets along with their department/division goals for the following departments: General Fund:  Community Development/Planning – these departments were combined for 2023 due to the reorganization of the community development department.  Code Enforcement  Building Safety  Environmental – reallocation in 2023 of Environmental/Special Projects Director: 2023 2022 Environmental 45% 50% Energy City 15% 20% Garbage 25% 30% Administration 15% -  Energy City  Information Technology  Human Resources  Police  City Council  Communications  Administration  Elections The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity Enterprise Funds: (funded by generated revenues)  Garbage  Liquor General Fund Update The personnel request summary sheet reflects the positions that have been requested and reviewed during department budget meetings with the City Administrator. A preliminary General Fund expenditure summary is provided and may be adjusted throughout the budget process. Financial Impact N/A Mission/Policy/Goal Responsible for every dollar – good stewards Attachments  Department Budgets/Goals  Personnel Request Summary  Preliminary General Fund Expenditure Summary N:\\Public Bodies\\Agenda Packets\\07-25-2022\\x3 sr 2023 Budget.docx Performance Measures & Goals for 2023 Division:Comm Dev/Planning Completed by:Zack Carlton Performance Measure2020 Actual2021 Actual2022 Estimated2022 YTD2023 Projected Land Use Applications (Exclude Plats)8960804880 Plats1615151015 Building Permits Reviewed375438400217500 Division GoalGoal Objective/Task Improve the customer experience through online applications and payments, Customer experienceallowing real-time updates on the review process. Review ordinances with Council to understand the desires of the Council and community. Create an online map (ESRI story map) of planned, approved, and under construction projects within the community. The map would supplement our public Public Engagement hearing notices and provide residents with additional project information and status updates. Continually evaluate processes for improvements to city permitting and reducing Streamline processes and reduce regulation steps for residents and applicants. Review action steps outlined in the comprehensive plan and complete recommended Comprehensive Plan rezoning and ordinance amendments to further the goals of the plan. Comments: Comm development reorganization Planning intern request 400100700400 4,8001,5001,7001,7001,5005,2007,5002,050 ^ 20,80023,10020,40044,15034,50052,350 308,100422,850476,900 2023 w/Position ---- 300 1,300 20,80022,40022,400 Intern Planning - 400100700400 4,5001,5001,7001,7001,5005,2007,5002,050 ^ 23,10019,10044,15034,50052,350 2023 308,100400,450454,500 BUDGET -- 30 180445968 2,3991,3652,9482,9483,6244,480 12,75210,25825,93534,20043,927 170,022222,731269,606 Actual 6/30/22 - 800100400 6,2001,8002,0502,0501,5006,0007,5001,150 ^ 31,75026,25058,45034,50051,950 2022 423,150547,600601,600 BUDGET - 6087 737992 5,7091,6313,1733,1735,9885,5961,406 ^ 30,62924,48755,19634,20049,066 2021 408,354526,006578,245 Actual - 60 907962988114 5,6071,5246,5976,5972,4847,624 ^ 2023 BUDGET DETAIL 29,53623,97646,29634,20047,339 2020 393,814500,753554,689 Actual 6246 864978 4,6065,3971,4842,0102,0101,1822,0866,7161,078 ^ 28,02423,07444,28013,012 2019 373,658480,523495,545 Actual Detail of Expenditures Dept: 1510 - Community Development/Planning PERSONAL SERVICESRegular PayPart-time PayPERAFICAMedicareInsuranceWorkers CompTOTAL PERSONAL SERVICESSUPPLIESOffice SuppliesTOTAL SUPPLIESSERVICES & CHARGESTelephonePostageTravel, Conferences/Schools PublishingInsuranceEquipment/Software MaintDues/SubscriptionsMisc - Recording FeesIT Equipment ChargeTOTAL SERVICES & CHARGESTOTAL COMM DEV/PLANNING Performance Measures & Goals for 2023 Division:Code Enforcement Completed by:Zack Carlton Performance Measure2020 Actual2021 Actual2022 Estimated2022 YTD2023 Projected Inspections completed2,3801,6801,5004581,500 Division GoalGoal Objective/Task Proactively address highly visible code violations throughout the community to Community Aestheticsimprove community aesthetics, reduce incidents of code violations reported by residents, and maintain/improve property values. Work with other city departments and community groups to increase awareness of Community Educationcommon code violations. Expand community enhancement information on the website and social media accounts. Provide thorough, consistent, and fair enforcement Promptly respond to and investigate complaints and concerns. of ordinances Comments: - 950350400650550200 4,8003,9502,5003,5501,0001,5001,0002,5001,1007,850 ^ 63,85023,40097,300 108,700 2023 BUDGET --- 70 314201442271713239224342750 1,6461,3442,8391,625 22,12628,47030,808 Actual 6/30/22 - 250350600550200600 5,1004,2001,0008,5001,5002,4501,0001,0001,5004,850 ^ 67,85086,90094,200 2022 BUDGET -- 872235377529537137146 4,6543,7988,0701,1662,4814,0241,3002,649 ^ 62,01479,64386,316 2021 Actual -- 818202985361855510614156 4,2823,4557,6862,2011,9401,2004,420 ^ 57,29773,74080,361 2020 Actual - 82 246548305827480164 4,9694,5481,0643,0231,0071,9933,5481,0002,776 ^ 71,20285,13491,458 2023 BUDGET DETAIL 2019 Actual upplies S llowance Detail of Expenditures A Lubes Dept: 2420 - Code Enforcement PERSONAL SERVICESRegular PayOvertime PayPERAFICAMedicareInsuranceWorkers CompTOTAL PERSONAL SERVICESSUPPLIESFuelsUniform Operating TOTAL SUPPLIESSERVICES & CHARGESTelephonePostageConferences/SchoolsI nsuranceEquipment MaintFleet Equipment ChargeIT Equipment ChargeTOTAL SERVICES & CHARGESTOTAL CODE ENFORCEMENT Performance Measures & Goals for 2023 Division: Building Safety Completed by: Mark Pistulka Performance Measure2020 Actual2021 Actual2022 Estimated2022 YTD2023 Projected New Comm/Ind'l & Institutional 24835 building permits issued 110 New Residential permits issued116202110221 2,800 Total number of permits issued 3,5652,7362,100826 Turnaround time (est.) for 20 days20 days12 -20 days 12 days15-20 days commercial permit issue Turnaround time (est.) for 10 days10 days7-10 days 7 days10 days residential permit issue 5,500 # of building inspections3,3985,6625,0001,631 Division GoalGoal Objective/Task Ensure that proposed construction complies with Conduct plan review, issue permits, perform inspections, and investigate safety adopted codes and ordinancesissues of construction projects and/or existing buildings Ensure that building safety practices and activities align Stay abreast and implement any revisions to the State Building Code and/or the with the State Building Code and the Int'l Property IPMC. Continue to grow into our new positions and become more efficient. Maintenance Code Continue to search for ways to ensure first-class Increase efficiency of new inspectors. Take advantage of new technology and customer servicesearch for ways to be more efficient. Comments: Position reclass Benefit selection 900300200600400 5,0005,9002,0502,0007,0001,8006,3001,0006,0004,300 ^ 30,55025,30076,45010,20020,600 402,100547,350578,150 2023 w/Position --- 450400100 5,9506,9006,900 ^ Plan Review Permit Tech/ 900300200600400 5,0005,8002,0502,0007,0001,8006,3001,0006,0004,300 ^ 30,10024,90076,45010,20020,600 396,150540,450571,250 2023 BUDGET -- 521269796202218138 4,7103,5651,2722,0452,8354,2462,5508,150 14,26015,24534,516 244,605318,173329,158 Actual 6/30/22 -- 900300600400 5,9001,7002,0004,1507,3502,0006,3001,0005,100 ^ 30,50025,20056,05015,400 406,550525,900548,650 2022 BUDGET 12 572815817421429195 5,1211,5551,7843,0286,4441,5875,1214,800 ^ 27,18122,09151,81112,565 361,732470,063489,072 2021 Actual 12 167528513 2023 BUDGET DETAIL 5,1941,4095,7063,0121,6691,2181,4944,3491,1294,500 ^ 27,48522,05448,38211,60512,525 370,003474,694498,824 2020 Actual 203541235 1,3345,2481,7733,1593,3881,7371,7311,1052,6862,4334,000 ^ 27,18522,43756,95810,01511,203 378,473493,408514,626 2019 Actual Lubes Detail of Expenditures Dept: 2410 - Building Safety PERSONAL SERVICESRegular PayOvertime PayPERAFICAMedicareInsuranceWorkers CompTOTAL PERSONAL SERVICESSUPPLIESOffice SuppliesFuelsUniform AllowanceOperating SuppliesTOTAL SUPPLIESSERVICES & CHARGESTelephonePostageTravel, Conferences/SchoolsInsuranceEquipment MaintDues/SubscriptionsFleet Equipment ChargeIT Equipment ChargeTOTAL SERVICES & CHARGESTOTAL BUILDING SAFETY Performance Measures & Goals for 2023 Division:Environmental Completed by:Suzanne Fischer Performance Measure2020 Actual2021 Actual 2022 Est.2022 YTD2023 Proj. Wetland Conservation Act 162518820 applications/decisions Shoreland Permit Applications91110610 Wetland and Shoreland resident interactions (calls, emails, etc. but 6044502360 not permits) Division GoalGoal Objective/Task Increase and improve communication via social media, website and publications about city's natural resource protection requirements. Provide tools for developers, Increase public education on environmental topicshomeowners and concerned citizens for wetland and shoreland topics. Continue to participate in local initiatives with Sherburne SWCD to improve water quality regionally and Aquatic Invasive Species (AIS) plan for 2023. Coordinate Wetland Conservation Act, Floodplain and Work cooperatively with consultant & TEP members to ensure water resource Shoreland projects with consultant to reduce impacts to protection regulations are applied and maintained. Continue to educate residents on water resources whenever possiblethe importance of water quality to reduce negative impacts in the city. Provide administrative assistance in regard to water quality monitoring, invasive Assist the Lake Orono Improvement District achieve weed control (curly leaf pondweed & water star-grass), along with interaction from goals of their Lake Management Plan. the DNR & MPCA. Comments: 45% Environ Svcs DirectorWater resource consultant -- 950800150150350100350200750 4,8004,0007,700 ^ 64,30082,55052,10053,850 2023 136,550 BUDGET --- 3075 464258288318258 1,8361,9841,5301,0071,340 31,80837,88039,538 Actual 6/30/22 - 650300100200300350400900200 3,2502,7008,1002,1003,950 ^ 43,25058,25062,500 2022 BUDGET -- 958789 578302182272289 3,0482,4747,7311,9762,626 ^ 40,63754,77057,578 2021 Actual - 729170 544266163211502563 2,8502,3057,3651,9153,261 ^ 38,00551,33554,759 2020 Actual - 90 314247143233360369829 1,6191,3412,1981,4761,9534,987 ^ 21,53827,25732,477 2023 BUDGET DETAIL 2019 Actual Detail of Expenditures Dept: 2440 - Environmental PERSONAL SERVICESRegular PayPERAFICAMedicareInsuranceWorkers CompTOTAL PERSONAL SERVICESSUPPLIESFuelsOperating SuppliesTOTAL SUPPLIESSERVICES & CHARGESTelephonePostageTravel, Conferences/SchoolsPubli shingContractual ServicesDues/SubscriptionsIT Equipment ChargeTOTAL SERVICES & CHARGESTOTAL ENVIRONMENTAL Performance Measures & Goals for 2023 Division:Energy City Completed by:Suzanne Fischer Performance Measure2020 Actual2021 Actual 2022 Est. 2022 YTD2023 Est. Energy City Tours010507 Energy City Tour Participants05012050 BR&E Visits010508 Energy City Insights - posts1212434 Division Goal*Goal Objective/Task Locate a contractor, a corporate sponsor, or pursue assistance from an Eagle Scout Complete the solar picnic table demonstration site for installation. Create consistent signage on energy & sustainability project details, community benefits and the ECC Mission Statement - FTCenter lighting, ice sheet refrigeration Raise public awareness of ECC initiatives undertaken methods & environmental benefits, electric Zamboni, storm water pond clean up throughout the community via a sign campaign. (Adopt A Highway), Orono Park splash pad, COER buying 100% renewable energy, PD hybrid vehicles, public EV chargers, LED lights on Woodland trail cross walks, WM landfill leachate treated @ WWTP, etc. Facilities Maintenance Superintendent to present CERTS report on all city buildings Understand public facility sustainability construction with energy & sustainability features. Utilize ECC to further goals for the Action Plan by working closely with members, encouraging more participation from commission members and providing feedback Expand role of Energy City Commission to other city departments. Partner with ERMU when applicable and promote their rebates and services. Comments: 15% Environ Svcs Dir Intern request Rebate program & promotional campaign - 600600 1,6002,6502,5501,2001,800 ^ 21,45020,80049,65020,00020,00071,450 2023 w/Position ------- 300 ^ 1,300 20,80022,40022,400 Intern -- 300600 1,6001,3502,5501,2001,800 ^ 21,45027,25020,00020,00049,050 2023 BUDGET ----- 650554130551255255 8,831 10,71610,971 Actual 6/30/22 -- 250500 1,3001,1003,2501,0001,500 ^ 17,30023,20014,00014,00038,700 2022 BUDGET - 92 990231550192834 1,2193,0921,3011,301 ^ 16,25521,78723,922 2021 Actual - 30 917217265190485 1,1402,9461,4001,400 ^ 15,20220,42222,307 2020 2023 BUDGET DETAIL Actual - 88 304202202200 1,5691,2992,1982,7713,059 ^ 20,94226,31229,573 2019 Actual Detail of Expenditures Dept: 6220 - Energy City PERSONAL SERVICESRegular PayPart-time PayPERAFICAMedicareInsuranceTOTAL PERSONAL SERVICESSUPPLIESOperating SuppliesTOTAL SUPPLIESSERVICES & CHARGESConferences/SchoolsPublishingInsuranceTOTAL SERVICES & CHARGESTOTAL ENERGY CITY Performance Measures & Goals for 2023 Division:Garbage Completed by:Suzanne Fischer Performance Measure2020 Actual2021 Actual2022 Estimated2022 YTD2023 Projected % Residential recycling participants using service83.586878995 Organics participation315327400349366 Organics (tons)2831.43213.835 Clean Up Day participation351535800300300-600 Recycle Coach monthly interactions1,4711,6001,8009721,800 Division Goal Goal Objective/Task Increase residential recycling rates by consistent public education, promote waste app and website information via online promotion and public education for the Decrease amount of waste going to landfill by 5% and Recycle Coach app. Continue to provide information to new residents on both items. increase recycling participation by 5% Work with Sherburne County to promote/expand their services for HHW, battery recycling and other items. Increase residential participation rates wtih public outreach, provide materials at city Increase Organics recycling by 5%events; colloborate with Sherburne County Solid Waste for a county wide program with multiple drop-off stations. Host annually (two events if warranted). Add cardboard, plastic bags and bike Promote Clean Up Day eventrecycling programs. Continue with events with assistance from County funding. Promote other local recyclers between events via social media and city website. Promote recycling for construction, remodeling and new development in the city. Provide recycling at community events as feasibble (Elk River Fest, etc). Promote Inititate pilot business recycling and organcs programs for and educate on the benefits of recycling to local businesses focusing on larger trash area businesses and food establishments. generators first, in coordination with BR&E visits when possible. Explore utilizing metro parameters for required commercial recycling. Research practicality of EPA's Pay as You Throw (PAYT) Residents are charged on the amount of trash they throw away. This creates a direct program economic incentive to recylce more and generate less waste to the landfill. Comments: No rate increase25% Environ Svcs Dir $1.95/ton increase No hauler rate increase --- 500200350500 7,5002,7002,2004,3002,0004,400 ^ 35,75045,45023,40023,40034,00056,500 2023534,000101,700634,496736,196 1,925,0001,932,5001,130,0001,705,4501,830,800 BUDGET ------ 871204877154 4,6811,0256,5456,5451,3504,600 13,91416,89111,416 777,188781,869180,319449,160646,999670,435111,434 Actual 6/30/22 --- 400500350 5,0001,9501,6004,9002,0001,0004,400 ^ 25,95034,80021,40021,40025,00054,000 2022 488,000104,550529,946634,496 BUDGET1,831,0001,836,0001,100,0001,621,2501,731,450 -- 347463285 2,8077,3051,8291,4844,6392,0614,400 ^ (1,588) 24,38231,09320,65820,65833,72052,000 2021 475,331105,140 Actual 1,770,8121,780,9241,055,7731,572,0331,675,784 --- 326230 1,8246,9571,7101,3764,4191,7654,400 ^ (1,852) 22,80328,78219,61419,61429,11350,00078,139 2020 444,652 Actual 1,684,8401,693,6211,036,9261,517,0861,615,482 - 307413 1,2001,5175,1381,5831,3122,8352,1981,5632,6304,400 ^ 21,14129,37619,15319,15314,21148,000 2019 386,080998,656146,971 Actual 1,643,5981,651,4531,407,9531,504,482 2023 BUDGET DETAIL Detail of Revenues/Expenses Fund: Garbage REVENUES:Customer ChargesCounty Reimb/GrantSpecial Assmts-CountyInterest IncomeTOTAL REVENUESEXPENDITURES:PERSONAL SERVICESRegular PayPERAFICAOther Retirement ContributionsMedicareInsuranceTOTAL PERSONAL SERVICESSUPPLIESOperating SuppliesTOTAL SUPPLIESSERVICES & CHARGESAudit FeesProfessional ServicesPostageTravel Conferences & SchoolsAdvertising/MarketingWaste DisposalContractual ServicesMisc - Recycle CoachTOTAL SERVICES & CHARGESTRANSFERS OUTTransfer - General FundTOTAL EXPENDITURESCHANGE IN NET POSITIONCASH BALANCE - BEGINNINGCASH BALANCE - ENDING Performance Measures & Goals for 2023 Division:Information Technology Completed by:Seth Calvin Performance Measure2020 Actual2021 Actual2022 Estimated2022 YTD2023 Projected Physical Servers1011111314 Virtual Servers4444464545 Computers264267270225230 Desk Phones300305305242247 Cell Phones78808197100 Data Cards5353533235 Security Cameras125140155151155 Wireless Access Points4244455050 Support Tickets967908850794850 Division GoalGoal Objective/Task Improve security processesSecure our data and systems against malicious intent. Maintain network reliabilityTrained staff, updated systems, system redundancy Ensure network security/recoveryPolicy updates, business continuity, disaster recovery, incident response Create staff efficiencies through technology and Research and implement new technology and systems to meet service needs. improve customer/user experienceMigrate files to the cloud. Comments: Various software licenses (ERMU to contribute $13,500) 4,1001,2501,9009,0004,000 ^ 21,10017,45055,75010,00010,00012,00036,000 2023 281,150380,800195,500222,400649,200 BUDGET - 930595714 9,0967,3291,7144,6904,690 25,74349,47450,783 121,285166,097221,570 Actual 6/30/22 3,9001,2001,9009,000 ^ 20,00016,55048,25012,50012,50012,000 2022 266,750356,650150,500173,400542,550 BUDGET 947 3,5641,0871,0835,314 ^ 18,83815,24046,49017,88217,88293,032 454,648 2021 251,171336,390100,376 Actual 924 3,7723,085 ^ 14,08816,11645,80817,41317,41315,75020,322 501,899 2020 262,028342,736102,593141,750 Actual 724 3,1951,0067,499 ^ 16,31713,65936,60214,42214,42211,17492,045 419,605 2019 222,962293,741111,442 Actual 2023 BUDGET DETAIL Detail of Expenditures Dept: 1350 - Information Technology PERSONAL SERVICESRegular PayPERAFICAMedicareInsuranceWorkers CompTOTAL PERSONAL SERVICESSUPPLIESOperating SuppliesTOTAL SUPPLIESSERVICES & CHARGESProfessional ServicesTelephoneTravel, Conferences/SchoolsEquipment/Software MaintIT Equipment ChargeTOTAL SERVICES & CHARGESCAPITAL OUTLAYEquipment - Simplivity server nodeTOTAL INFORMATION TECHNOLOGY Performance Measures & Goals for 2023 Division:Human Resources Completed by:Lauren Wipper, HR Manager Performance Measure2020 Actual2021 Actual2022 Estimated2022 YTD2023 Projected Retention Rate - regular employees87%94%90%93%93% Positions Filled/Employees Hired:1897819014570 - Regular FT & PT3544304130 - Seasonal & non-reg PT3734602640 - Election Judge1170100780 Job applications processed8501,2771,000421600 Avg applications received per job - regular fulltime positions4474201730 Division Goal Goal Objective/Task Develop programs to ensure professional development, consider personnel program Maintain employee retentionsuggestions, provide opportunities for a healthy workforce, be responsive to effects of the pandemic on our work force. Improve recordkeepingDigitize personnel records Continue to help build a positive workplaceAssist management with policy development; promote safe and healthy workplace. Develop opportunities to promote future workforceInternships, apprenticeship programs, school work experience days. Comments: PT HR Asst to FT -- 350300900 3,7501,1504,2004,2004,2001,900 ^ 19,40016,05043,00010,00083,950 258,350341,700101,600447,500 2023 w/Position -- 450150 ^ 2,3001,900 HR 30,45017,05052,30052,300 Asst. - 350300900 3,3001,0004,2004,2004,2001,900 ^ 30,45017,10014,15025,95010,00083,950 197,450289,400101,600395,200 2023 BUDGET -- 756542542180100470 7,4205,9001,3805,833 86,35512,57912,27638,94145,524 126,666172,732 Actual 6/30/22 -- 300550 3,1501,0003,1003,1008,8004,200 ^ 27,70016,30013,45024,70083,95097,800 189,400275,700376,600 2022 BUDGET - 90 879150805545 2,7386,9486,9486,055 ^ 20,23514,93711,70823,53276,92584,570 2021 178,922252,951344,469 Actual -- 5399 689774774228255 2,3516,017 ^ 2023 BUDGET DETAIL 12,50310,05522,41678,29884,897 2020 166,649214,716300,387 Actual --- 684916287633314 9,3092,1775,0145,014 ^ 11,52721,36075,16977,319 2019 153,690198,747281,080 Actual Detail of Expenditures Dept: 1220 - Human Resources PERSONAL SERVICESRegular PayOvertime PayPart-time PayPERAFICAMedicareInsuranceWorkers CompTOTAL PERSONAL SERVICESSUPPLIESOffice SuppliesTOTAL SUPPLIESSERVICES & CHARGESProfessional ServicesTelephoneP ostageConferences/SchoolsSoftware ServicesDues/SubscriptionsIT Equipment ChargeTOTAL SERVICES & CHARGESTOTAL HUMAN RESOURCES Performance Measures & Goals for 2023 Division:Police Completed by:Chief Ron Nierenhausen Performance Measure2020 Actual2021 Actual2022 Estimated2022 YTD2023 Projected Social Media Followers10,42711,00012,50011,31412,500 Business Watch Participants5656565667 Neighbood Watch Groups3030303035 Calls for Service24,08325,44928,4048,80826,000 Division GoalGoal Objective/Task Increase community engagement in areas of crime Fully staff and train the crime prevention unit. Re-implement existing programs that prevention have been paused and start new programs for the community Research and coordinate with other agencies in the county. Agree upon a more Improve inter-agency communication and efficiency effective RMS Maintain patrol staffing consistent with workloadRecruit, retain, and properly train Decrease backlog of data entry, data requests, and background checks. Allow time Meet changing expectations for data records for completion of BCA mandated suspense file updates management Meet the potential increased training requirements Fulfill training requirements from the Minnesota POST Board with regard to set by legislation.anticipated changes in police training requirements Comments: Estimate 25% rate increase Mental health program/ body camera system audit Liability insurance increaseOffsetting revenue - 350 7,5001,500 ^ 62,45041,90069,20033,85031,30020,15036,70071,75086,50094,00050,40015,50020,10032,00032,500 2023 187,500775,100581,800209,000139,000117,900329,550185,050102,000748,500 4,519,7506,446,7007,524,750 w/Position ------------------- 800250250250400400 4,0503,350 53,95017,05079,45080,100 Clerk Records - 350 7,5001,500 ^ 62,45038,55068,40033,60031,30020,15036,70071,35086,50094,00050,40015,50020,10032,00032,500 2023 187,500771,050564,750208,750139,000117,900329,300185,050102,000748,100 BUDGET 4,465,8006,367,2507,444,650 - 80 600 8,2898,5632,3947,5587,275 54,80815,89615,85324,88035,19319,01147,66712,53939,05432,58254,41423,84414,94847,550 286,719246,180127,004110,760156,364407,165 Actual 6/30/22 1,742,6132,513,9533,031,878 - 350 9,5009,1001,500 ^ 63,20036,60063,45080,00036,90031,30035,20070,80067,00090,70033,15013,50021,80050,00095,100 2022 167,000713,500469,600159,000140,150297,850187,750675,950 BUDGET 4,142,4505,814,8006,788,600 303 6,3421,727 ^ 45,21832,22858,22360,85979,92632,91312,51935,51650,68661,84082,23143,01814,34519,07025,68488,50018,543 2021 219,550666,424419,824117,757118,529298,569166,226601,665 Actual 3,860,2115,419,4356,338,212 - 345 5,6991,699 ^ 43,10129,09352,96193,32568,89546,84428,78916,22631,32525,75758,26894,32037,24584,99311,47318,37630,97582,000 2020 145,943611,544408,452115,361265,588493,002 2023 BUDGET DETAIL Actual 3,591,6864,976,1055,734,695 - 174 9,0442,257 ^ 39,51329,69152,27993,16374,82043,03633,36413,66637,72859,07655,09287,71834,17688,45810,53617,99047,48477,000 2019 142,670577,327394,656114,864275,128531,355 Actual 3,512,0404,841,3395,647,822 Lubes Detail of Expenditures Dept: 2110-2190 Police PERSONAL SERVICESRegular PayOvertime PayPart-time PayPERAFICAMedicareInsuranceWorkers CompTOTAL PERSONAL SERVICESSUPPLIESOffice SuppliesFuelsUniform AllowanceOperating SuppliesEquipment PartsTOTAL SUPPLIESSERVICES & CHARGESProfessional ServicesTelephone/CommunicationsPostageTravel, Conferences/SchoolsInsuranceUtilitiesBuilding MaintEquipment/Software MaintContractual ServicesDues/SubscriptionsTaxes & LicensesMisc - TZD Grant DistributionEquipment Replacement ChargeIT Equipment ChargeTOTAL SERVICES & CHARGESCAPITAL OUTLAYTOTAL POLICE Performance Measures & Goals for 2023 Division:Liquor Completed by:Joe Audette Performance Measure2020 Actual2021 Actual2022 Estimated2022 YTD2023 Projected Customer Count261,947291,287290,000103,362235,000 Avg. Sale per Customer$33.37 $29.64 $28 $28.55 $28 Gross Profit %29%29%29%29%29% Labor Costs as % of Sales10.95%11.59%11%11.62%12% # of Deliveries786858001811000 Division GoalGoal Objective/Task Promote a unified "message" paired with liquor transfers and a better knowledge of Promote community value of liquor operations where consumer dollars go. We also do community projects Improve delivery messaging and establish customer base. Get Northbound online Improve number of delivery sales and items offered with new delivery software Recruit and retain staffExplore new strategies to recruit and retain liquor store employees. 2023 BUDGET SHEET Fund: Liquor 20192020202120226/30/222023 Detail of Revenues/Expenses Comments: BUDGETActualBUDGET ActualActualActual REVENUES: Sales7,612,7127,923,5818,613,0707,901,0003,935,1356,816,250 Cost of Sales(5,399,898)(5,679,210)(6,234,978)(5,636,000)(2,688,974)(4,937,100) GROSS PROFIT2,212,8142,244,3712,378,0922,265,0001,246,1611,879,150 Other Revenue Interest87,440215,253(67,485)80,00036,961100,000 Delivery Fee--3,4245,0001,0755,000 Misc. Revenue5,0784,1264,1464,0001,2004,000 Transfer In-14,205---- TOTAL LIQUOR REVENUE2,305,3322,477,9552,318,1772,354,0001,285,3971,988,150 EXPENDITURES: PERSONAL SERVICES Regular Pay459,657522,980548,842588,100234,082604,850 Overtime Pay6221,953---- Part-time Pay189,565202,175237,506205,000111,136191,100 PERA46,08154,26958,96259,50025,37659,700 FICA39,85943,75647,55249,20021,07749,350 Other Retirement Contributions55,77810,977(22,464)--- Medicare9,32110,32911,11211,5004,92911,600 Insurance81,48593,613101,247111,00047,580103,150 Workers Comp17,07316,05018,08320,50025,41419,750 Unemployment Compensation307924--967- TOTAL PERSONAL SERVICES899,748957,0261,000,8401,044,800470,5611,039,500 SUPPLIES FuelLubes-567031,0004321,000 Uniform Allowance3,8312,8173,2733,6001,8633,600 OperatingSupplies37,69924,51317,14322,0008,47222,000 TOTAL SUPPLIES41,53027,38621,11926,60010,76726,600 SERVICES & CHARGES Audit Fees7,8128,82410,30410,0006,75010,300 Telephone2,1203,4713,1223,9001,4353,900 Conferences/Schools875586-2,0002952,000 Advertising/Marketing11,09814,4905,51119,0002,70119,000 Insurance14,66114,91318,26519,8503,94219,850 Utilities58,99767,72262,93068,00024,60764,500 Maintenance/Software55,29684,45944,78667,60049,01254,600 Depreciation123,28695,99994,93999,000-99,000 Dues/Subscriptions5,7006,1646,1766,000-6,000 Taxes & Licenses440440573500119500 Credit Card Fees150,955158,972180,150170,20068,809169,000 2% in-store, 3.5% online IT Equipment Charge7,000 TOTAL SERVICES & CHARGES431,240456,040426,756466,050157,670455,650 CAPITAL OUTLAY---100,000-80,000 NB monument sign TRANSFERS OUT General Fund500,000500,000500,000750,000-750,000 Park Improvement Fund214,855255,147250,000250,000250,000250,000 SCBA Funding251,394 TOTAL LIQUOR EXPENDITURES2,087,3732,195,5992,450,1092,637,450888,9982,601,750 CHANGE IN NET POSITION217,959282,356(131,932)(283,450)396,399(613,600) ^^^^^ CASH BALANCE - BEGINNING4,897,2994,727,9234,543,473 CASH BALANCE - ENDING4,727,9234,543,4734,028,873 CASH FLOW RESERVE2,637,4502,601,7502,620,000 Performance Measures & Goals for 2023 Division:City Council Completed by:Tina Allard Division GoalGoal Objective/Task HRA Main/Gates Project Commercial Development Market EDA TH10 Property Budget and Sinking Fund for Building RepairTransition facility bond to debt services levy Zoning and acquisition of "challenged" properties Policy and Master Planning Discussion Complete athletic field needs analysis, Youth Athletic Complex and Oak Knoll Master Plans Playground, disc golf, trail, lighting Complete Lion John Weicht Park Broadband ConnectivityImprove broadband access to residents with the use of ARPA funds Traffic, parking and pedestrian crossing studies Downtown iability ins Comments: 2022-downtown beautification - 50 900600600600100 1,2509,5001,3002,4005,2002,500 ^ 38,50041,30061,00020,00021,00022,55016,300 161,850203,750 2023 BUDGET --- 45434350 600450279593436 1,3011,5282,8286,646 19,87521,24922,75636,13857,430 Actual 6/30/22 50 900600700100 1,2501,3002,4003,800 ^ 38,50041,30010,00010,70010,50047,00017,00019,50021,55014,100 137,250189,250 2022 BUDGET - 5792 868559 1,2252,3622,3623,9361,1141,0332,8305,893 ^ 38,50041,20943,37016,50022,47720,706 117,951161,522 2021 Actual -- 45 868558180724 1,2202,2872,2876,4061,8463,9649,857 ^ 38,50041,19139,09516,50019,83498,406 141,884 2020 Actual -- 4986 936577562562 1,2308,8851,8641,4754,4209,422 ^ 38,50041,29239,71015,00019,674 100,536142,390 2023 BUDGET DETAIL 2019 Actual Detail of Expenditures Fireworks Dept: 1110 - City Council PERSONAL SERVICESPart-time PayPERAFICAMedicareWorkers CompTOTAL PERSONAL SERVICESSUPPLIESOffice SuppliesOperating SuppliesTOTAL SUPPLIESSERVICES & CHARGESProfessional ServicesCommunicationsPostageTra vel, Conferences/SchoolsPublishingInsuranceContractual Services: Elk RiverFestDues/SubscriptionsMisc - Employee/Volunteer RecognitionIT Equipment ChargeTOTAL SERVICES & CHARGESTOTAL CITY COUNCIL Performance Measures & Goals for 2023 Division:Communications Completed by:Tina Allard, City Clerk 2020 Actual2021 Actual2022 Estimated2022 YTD2023 Projected # of pages viewed on website520,021524,976520,000200,535500,000 Visitors to the website446,230469,342450,000352,667500,000 Total number of productions3169652265 YouTube views5,0929,1806,5005,65810,000 YouTube impressions31,44871,60045,00046,00080,000 Facebook followers3,509Not available5,0004,7625,000 Facebook Page VisitsN/AN/AN/A6,82713,000 Facebook total reach774,895Not available550,000255,905550,000 Division Goal Goal Objective/Task Market Furniture and Things Center. Market Liquor Operations Enhance community awareness of city functions and amenities 169 Redefine Communications Effort Design and execute dedicated communications campaigns across mulitple media platforms, such as Active Elk River, Farmer's Market, and Elk Riverfest. Distribute public service announcements, notices, and educational videos though Public education various media tools. Unified messaging to build public trust and Work with departments to ensure the delivery of internal and external communications transparencyis unitied and consistent with the city message, brand, tone, and vision. Photography, signage, logo creation, design creation, and brand consistency Graphic design services throughout each program. Comments: Website ADA compliance - 950800 4,4002,0002,0007,6001,3003,100 22,65018,75050,50025,05037,850 ^ 302,050399,300439,150 2023 BUDGET - 52 702204204180 9,0847,3741,7251,099 23,12910,36111,692 122,571164,585176,481 Actual 6/30/22 - 950800 4,2002,0002,0007,6001,300 ^ 22,00018,15044,00018,65028,350 293,100382,400412,750 2022 BUDGET 993480351845 3,5872,3162,316 ^ 15,94218,36015,33626,84117,54419,220 232,056313,115334,651 2021 Actual 631920920736541 6,0293,1381,085 ^ 15,99213,38921,42611,46713,829 207,202267,807282,556 2020 Actual 902600 2023 BUDGET DETAIL 5,5552,7156,6756,6753,9921,170 ^ 14,29711,60929,63312,58318,345 185,070249,781274,801 2019 Actual Detail of Expenditures Dept: 1120 - Communications PERSONAL SERVICESRegular PayPart-time PayPERAFICAMedicareInsuranceWorkers CompTOTAL PERSONAL SERVICESSUPPLIESOffice SuppliesTOTAL SUPPLIESSERVICES & CHARGESProfessional ServicesTelephoneTravel, Conferences/SchoolsDues/SubscriptionsIT Equipment ChargeTOTAL SERVICES & CHARGESTOTAL COMMUNICATIONS Performance Measures & Goals for 2023 Division:Administration Completed by:Tina Allard, City Clerk Performance Measure2020 Actual2021 Actual2022 Estimated2022 YTD2023 Projected Licenses/permits issued242238240172240 Scanned pages into digital system98,97591,100180,00047,672100,00 Volume of paper records eliminated116 cubic feet68 cubic feet115 cubic feet21 cubit feet70 cubic feet 1 cubic foot = 1 banker box Division GoalGoal Objective/Task Review and update personnel and operating policies. Ensure fair and equitable Foster trust and transparencyprocesses. Provide effective communication channels. Set and uphold standards and expectations. Identify and provide leadership and management training. Timely responses to resident and elected/appointed official communication. Enhance customer service Organization-wide customer service focus and training. Prepare meeting agendas/staff reports/minutes for City Council and Commission City Council and Commission Support meetings. Research and provide Council guidance for policy and resident questions. Review and update personnel and operating policies. Ensure fair and equitiable Maintain/enhance organizationwide morale, processes. Provide effective communication channels. Set and uphold standards professionalism, leadership and expectations. Identify and provide leadership and management training. Advise City Council on matters affecting operation of city government. Monitoring Efficient and effective general management of all city and responding to citizen concerns. Effective communication and collaboraration operations and intergovernmental relations with other governmental agencies. Comments: 15% Special Proj Dir/ PT Receptionist to FT PT Receptionist to FT -- 500100 7,1502,2006,0006,0001,2506,9504,8002,2003,550 ^ 36,80030,45051,10014,45033,800 490,750618,450658,250 2023 BUDGET 2230 370228 4,1313,0281,6321,2281,2281,7472,4001,0252,0527,852 15,60212,94521,980 203,880263,220272,300 Actual 6/30/22 - 500100 6,8002,1505,3005,3001,2506,1504,8002,350 ^ 60,55035,10029,00042,90014,45029,600 407,300583,800618,700 2022 BUDGET 8360 464 6,5901,9415,9015,9011,1764,2714,8002,108 ^ 54,91733,01326,45039,81411,86224,741 404,014566,822597,464 2021 Actual 60 617887443777 6,2181,8306,2206,2204,8002,133 ^ 52,82132,40624,66939,80713,80422,904 378,560536,928566,052 2020 Actual 62 147642 2023 BUDGET DETAIL 5,9701,8306,7086,7081,3673,6544,8001,891 ^ 56,22230,72924,08432,92313,28025,696 356,621508,526540,930 2019 Actual Detail of Expenditures Dept: 1210 - Administration PERSONAL SERVICESRegular PayOvertime PayPart-time PayPERAFICAMedicareInsuranceWorkers CompTOTAL PERSONAL SERVICESSUPPLIESOffice SuppliesTOTAL SUPPLIESSERVICES & CHARGESTelephonePostageTravel, Conferences/SchoolsCar AllowanceInsuranceEquipment/Software MaintDues/SubscriptionsIT Equipment ChargeTOTAL SERVICES & CHARGESTOTAL ADMINISTRATION Performance Measures & Goals for 2023 Division:Elections Completed by:Tina Allard, City Clerk Performance Measure2020 Actual2021 Actual2022 Estimated2022 YTD2023 Projected Number of persons voting in general election14,874N/A11,000N/A Registration on election day1,091N/A700N/A Registered voter turnout for general election86%N/A73%N/A Percentage of absentee voters51%N/A40%N/A Election judges hired86N/A80N/A Division Goal Goal Objective/Task Non-election year for 2023 Comments: Non-election year -------- 6,6006,6006,600 ^ 2023 BUDGET ---- 182 3,5163,5166,3006,4829,998 Actual 6/30/22 - 150 8,0008,0001,1506,4003,000 ^ 30,00030,00010,70048,700 2022 BUDGET -------- 6,3006,3006,300 ^ 2021 Actual 134158872 9,9039,9036,3002,5009,964 ^ 53,69453,69473,561 2020 Actual -------- 6,3006,3006,300 ^ 2023 BUDGET DETAIL 2019 Actual Detail of Expenditures Dept: 1230 - Elections PERSONAL SERVICESPart-time Pay - Election JudgesTOTAL PERSONAL SERVICESSUPPLIESOperating SuppliesTOTAL SUPPLIESSERVICES & CHARGESPostageTravel, Conferences/SchoolsPublishingEquipment Maint.Building RentalTOTAL SERVICES & CHARGESTOTAL ELECTIONS 3,600 358,650362,250 FUND TOTAL GENERAL 178,250 66,150 20,250 12,150 3,550 72,800 5,500 900 300 2,400 ----- 300 1,300 20,80022,40022,400 City New Intern Energy 4/23 - 10/23 - 550650300 2,9002,4002,1501,0001,950 38,60011,40058,00059,950 New Street 5/2023 Streets Maintenance - 350100 1,8501,5001,0001,000 24,55013,65042,00043,000 Sign 1/2023 Streets Shop Tech Addl hours --- 700 8,7002,850 49,30013,65075,20075,200 Fire New 6/2023 Fire Officer -- 800 250 250 400 650 4,0503,350 53,95017,05079,45080,100 New Clerk 1/2023 Police - Records Support Svcs 2023 BUDGET --- 450 400 100 5,950 6,9006,900 PERSONNEL REQUESTS Safety 1/2023 reclass Building Position Plan Review Permit Tech/ ----- 300 1,300 20,80022,40022,400 New Intern Planning 4/23 - 10/23 Community Development -- 450150 2,3001,900 30,45017,05052,30052,300 1/2023 Human PT to FT Resources HR Assistant Start Date: Total Additional Costs Total Personal Services Department: Position:Regular PayPart-Time PayPERAFICAMedicareInsuranceWorkers CompAdditional Costs: Uniform Allowance Supplies Training/LicenseTotal Position Requests 7.7%6.4%6.4%6.7%7.8%5.4%6.4%6.6%3.1%8.9%8.9% 6.1% % 18.8%19.7%10.6%84.6%10.8%19.2%15.4%17.6%12.6%0.00% 12.8%11.9%10.1%10.7% -86.4%-20.7% 118.5% Change - 14,50026,40039,75070,90045,75020,00098,90032,75029,50014,50074,05021,70023,90015,45011,950 (42,100) 106,650 288,800 736,150309,050252,050 313,100 137,800101,050 250,800 (124,700) 1,163,250 Increase/ $2,015,950 (Decrease) 1.0%2.1%3.1%2.1%0.0%3.5%3.1%1.3%2.3%4.9%0.3%9.2%2.8%0.5%0.7%8.0%1.7%1.8%2.4%8.1%4.3%0.7%0.0% 36.0% 23.8%49.1%14.0%13.1% % of 100.0% Budget - 6,600 71,450 203,750439,150658,250447,500731,900649,200275,000476,900578,150108,700136,550359,700386,700508,900902,100145,900 2023 1,030,150 4,989,850 7,524,7501,920,2501,681,550 2,936,850 1,686,500 2,734,500 10,268,400 $20,929,600 PRELIMINARY - 48,70038,70094,20062,500 189,250412,750618,500376,600686,150542,550255,000601,600931,250548,650338,000362,800493,450801,050133,950 2022 4,701,050 6,788,6001,611,200 9,105,150 1,429,500 2,623,750 1,548,700 2,483,700 BUDGET $18,913,650 6,300 23,92286,31657,578 161,522334,651597,464344,469620,548454,648244,402578,245812,257489,072336,707253,000396,165648,970119,465 171,591 2021 4,178,428 6,338,2121,514,752 8,485,930 1,472,080 2,457,952 1,310,852 2,079,287 ACTUAL $17,373,188 GENERAL FUND CITY OF ELK RIVER 2023 PRELIMINARY BUDGET 73,56122,30780,36054,759 141,884282,556566,052300,387597,788501,899232,017554,689755,149498,824284,921221,272336,587661,903153,302 887,986 2020 4,028,289 5,734,6951,243,609 7,612,247 1,411,936 2,254,716 1,185,529 2,000,734 ACTUAL $16,783,972 6,300 29,57391,45832,477 142,390274,801540,930281,080632,392419,605315,866495,545711,842514,626334,574232,155330,734787,334203,479 237,813 2019 3,850,324 5,647,8221,289,696 7,576,079 1,323,279 2,220,742 1,152,105 2,142,918 ACTUAL $16,027,876 Mayor & CouncilCommunicationsAdministrative ServicesHuman ResourcesElectionsFinanceInformation TechnologyLegalCommunity Dev/PlanningFacilities Maintenance Energy City Total General Government PoliceFireBuilding SafetyCode EnforcementEnvironmental Total Public Safety Street MaintenanceSnow RemovalEquipment Services Engineering Total Public Works Park Maintenance RecreationSr. Citizen Programs Total Culture & RecreationTotal General Fund Expenditures General Fund Expenditures General Government:Public Safety:Public Works:Culture & Recreation:Transfers Out CITY OF ELK RIVER 2023 PRELIMINARY BUDGET GENERAL FUND BY ACCOUNT 20192020202120222023INCREASE/% EXPENDITURES:ACTUALACTUALACTUALBUDGETPRELIMINARY(DECREASE)CHANGE Personal Services Full Time Salaries$8,258,390$8,369,176$9,130,334$9,887,400$10,635,100$747,7007.6% Overtime 241,940 204,970 276,223 240,500 263,500 23,0009.6% Part Time Salaries 729,576 773,721 657,853 786,750 765,800 (20,950)-2.7% PERA 981,766 1,016,494 1,123,073 1,211,950 1,303,950 92,0007.6% FICA 347,126 346,884 366,023 411,500 436,500 25,0006.1% Other Retirement Contributions 230,424 237,496 248,909 245,000 255,000 10,0004.1% Medicare 130,963 131,705 142,267 158,000 169,350 11,3507.2% Insurance 1,083,843 1,097,440 1,197,940 1,326,800 1,612,550 285,75021.5% Workers Compensation 228,410 215,240 267,271 327,550 407,350 79,80024.4% Total Personal Services 12,232,438 12,393,126 13,409,893 14,595,450 15,849,100 1,253,650 8.6% Supplies Office Supplies 41,256 41,082 39,405 39,950 28,950 (11,000)-27.5% Fuels/Lubes 180,234 176,958 154,724 216,450 369,300 152,85070.6% Uniform Allowance 68,753 74,643 109,572 66,650 69,950 3,300 5.0% Operating Supplies 608,558 654,970 667,777 716,400 803,250 86,85012.1% Equipment Parts 152,808 115,208 145,394 142,500 188,800 46,30032.5% Street Signs 19,189 32,546 49,615 43,000 46,000 3,000 7.0% Total Supplies 1,070,798 1,095,407 1,166,487 1,224,950 1,506,250 281,300 23.0% Services & Charges Audit Fees 15,625 17,700 20,605 23,500 22,000 (1,500)-6.4% Engineering Fees - - 1,472 85,000 85,000 -0.0% Legal Fees 315,866 232,017 244,402 255,000 275,000 20,0007.8% Professional Services 115,106 136,271 99,592 120,850 145,500 24,65020.4% Telephone 78,615 73,353 72,558 79,750 79,500(250) -0.3% Postage 12,063 9,684 10,053 15,350 14,700(650) -4.2% Travel, Conferences/Schools 118,917 77,549 113,688 192,200 192,900 7000.4% Car Allowance 4,800 6,400 9,600 9,600 9,600 -0.0% Advertising/Marketing 17,591 13,927 12,416 6,400 9,000 2,600 40.6% Publishing 13,004 13,511 8,826 21,250 22,650 1,400 6.6% Property/liability Insurance 158,535 163,537 183,379 207,900 218,850 10,9505.3% Utilities 360,765 404,871 407,785 436,500 481,600 45,10010.3% Building Maintenance 137,984 127,116 155,182 118,300 176,650 58,35049.3% Equipment/Software Maint. 439,792 455,194 522,253 651,450 742,000 90,55013.9% Contractual Services 183,948 184,069 214,024 280,700 368,150 87,45031.2% Building Rent 1,670 1,112 657 6,500 6,500 -0.0% Equipment Rental 36,182 28,988 35,337 35,000 30,500 (4,500)-12.9% Dues & Subscriptions 53,046 51,940 50,652 56,800 55,450 (1,350)-2.4% Taxes & Licenses 220 967 348 950 550(400) -42.1% Credit Card Fees 16,105 16,971 19,654 20,250 21,7501,500 7.4% Miscellaneous 74,993 44,276 33,016 66,000 50,200 (15,800)-23.9% Equipment Replacement Charge 332,000 348,000 372,000 404,000 436,500 32,5008.0% IT Equipment Charge - - - - 93,700 93,700 - Total Services & Charges 2,486,827 2,407,453 2,587,499 3,093,250 3,538,250 445,000 14.4% Capital Outlay - - 37,718 - 36,000 36,000 - Transfers Out 237,813 887,986 171,591 -- - - Total General Fund Expenditures$16,027,876$16,783,972$17,373,188$18,913,650$20,929,600$2,015,95010.7%