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3.2 LIBSR 07-26-2022Elk River Community Room Meeting Room Summary The Elk River Library has a community meeting room available for public use. The room accommodates up to 40 people comfortably, and has fifteen 24x54" tables and 46 chairs. There is also a projector with laptop plug -ins. The room has access to wireless internet. If a laptop computer is needed, you must provide your own. You are responsible for knowing how to use the computer. No technical assistance is offered. If you wish to practice using the equipment, please allow additional time in your reservation before the event is to start. All meetings and events held in the room must be free of charge and open to the public. The room is not available for commercial purposes or private functions. Hours of Use: Monday thru Thursday: 10:30am — 7:30pm Friday: 10:30am — 4:30pm Saturday: 10:30am - 1:30pm Sunday: Closed Room Policies Purpose These rules establish procedures and regulations for the use of the community and study rooms at the Elk River Public Library. Certain policies apply only to the community room, and are presented as such. Description The community room is located in the lobby of the Elk River Public Library. The room can accommodate up to 40 people. The room is provided as a community service for residents as a gathering space for the exchange of information and ideas. Three study rooms are located throughout the library. These rooms can accommodate up to four people. These rooms are for individuals to read, study, or contemplate in some quiet and privacy, and for people to come together to learn and exchange information and ideas. Guidelines • Permission to use a community or study room does not constitute library endorsement of the program or point of view expressed. • Some technology and equipment is provided in the community meeting room. No additional equipment is provided in other rooms. • If furniture is rearranged for meeting purposes it should be re -set in its original placement. • The rooms are not sound -proof; users should be considerate of others. • Rooms should be cleared by the end of the reservation time requested. If set-up is required, this should be included in the reservation time. • The contact person for the use of any room will be held financially accountable for any damage done to library property while the room is used by that person and his or her group. • Meetings and other room use may not interfere with normal library operations. • Each individual or group is responsible for reasonable care of the facilities. The contact person will be held financially accountable for any damages and/or cleaning costs that occur. • An individual must be at least 13 years old to reserve a room. • The contact person will be responsible for enforcing library regulations before, during, and after the event/meeting. Public Access in Community Room • All events in the community room must be free and open to the public. No member of the public may be turned away from being in the room; however, room capacity must not exceed the number determined by fire safety guidelines. No fees may be charged, no donations can be accepted, and no merchandise may be sold. No solicitation for, nor promotion of, products or services is allowed. Authors may sell their own books only as part of a library -sponsored program. • Any material presented must be in compliance with public performance copyright laws. • The community room is equipped with projection equipment. No additional equipment or support is provided. Those who choose to use the equipment should allow additional time in their reservation for set up and take down. Because of the vast array of computer models, the library's equipment may not be compatible with all devices. • Refreshments may be served. • If the attendees are minors, a responsible adult must be present during the event/meeting.