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3.0 2023 BUDGET 08-08-2022�, a�y ar Elk � River Request for Action To Item Number Ma�Tor and CinT Council 3 Agenda Section Meeting Date Prepared by General Business Au st 8, 2022 Lori Ziemer, Finance Director Item Description Reviewed by 2023 Budget Cal PortneY, City Admitustrator Reviewed by Action Requested 2023 budget discussion. Background/Discussion The Council will Yeview and make adjustments as desired to following depaYtmental budgets: General Fund: ■ Senior Programs ■ Recreation ■ Facilities Maintenance ■ Park Maintenance ■ Equipment Services ■ Streets�Snow Removal ■ Engineering ■ Fire ■ Legal ■ Finance Special Revenue Funds — accounts for specific revenues used for specified purposes: ■ LibraryT — supported by tax levyT Enterprise Funds — funded by fees charged to external users for goods or services: ■ WastewateY ■ Storm Water General Fund U�date Since the July 25 budget work session, the Environmental budget decreased $34,000 in consulring fees, EneYgy Cityr decreased $22,400 foY the inteYn, and Recreation incYeased $15,000 for kayak rentals. With these adjustments, the pYelirninaryr General Fund budget totals $20,888,600 and will be adjusted throughout the budget review process. Financial Impact N/A M ission/Policy/Goals Responsible for everyT dollar — good stewards The Elk River Vision A 2a�elcolning co�nlnunity 2a�ith revolutionary and s�i�zted resourcefulness, exceptional p o w E A E u e Y seTvice, and coln�nunity engagelnent that encourages and ins�i�•es pro��e�zty ��p� fE Attachments ■ DepaYtment Budgets/Goals ■ PeYsonnel Request Summar�r ■ PreliminaryT General Fund SummaryT N:APublic Bodies\rlgenda Packets\08-08-2022\x3 si 2023 Budgetdocs Performance Measures 8� Goals for 2023 Division: Library Completed by: Lori Lundstrom Performance Measure 2020 Actual 2021 Actual 2022 Estimated 2022 YTD 2023 Projected Circulation: items checked out 152,558 213,007 240,000 100,084 TBD Programs: people attending 1,288 2,714 5,000 3,197 TBD No door count in Door Count: number through door 2020 56,004 N/A N/A TBD Division Goal Goal/Objective Task Space: Oversee physical maintenance of Anticipate scheduled replacements of building facility, promoting access to a space for components/furnishings. Include foreseen costs in Budget, CIP community development. and Goals documents. Promote community room use. Grounds: Oversee physical maintenance Follow established plan for grounds maintenance and repair. of grounds. Sustain past and current beautification efforts. The Elk River Public Library Board wants the library to be a welcoming, Safety: Promote safety on library grounds Plan and position for future by remaining vigilant in building and engaging environment. and building. grounds oversight. Education: Focus on community Promote best possible usage of all library resources, by taking education about grounds and building. advantage of grounds and building as the learning resources they are. Access: Provide enhanced programming Provide enhanced programming to promote community through local dollars. involvement and engagement. 2023 BUDGET DETAIL Fund: Library Detail of Revenues/Expenditures 2019 2020 2021 2022 6/30/22 2023 Actual Actual Actual BUDGET Actual BUDGET REVENUES: PropertyTaxes 65,789 68,944 71,300 75,950 27,229 87,500 Interestlncome 8,225 6,826 3,805 7,000 1,818 5,000 Transfers In 28,000 28,000 28,000 28,000 28,000 28,000 TOTAL LIBRARY REVENUES 102,014 103,770 103,105 110,950 57,047 120,500 EXPENDITURES: SUPPLIES Operating Supplies 9,130 5,157 3,444 12,000 2,256 12,000 TOTAL SUPPLIES 9,130 5,157 3,444 12,000 2,256 12,000 SERVICES & CHARGES Telephone 1,108 1,132 1,122 1,150 552 1,200 Publishing - 245 - 500 - 500 Insurance 2,686 2,890 3,226 3,600 1,720 7,000 Utilities 27,608 28,718 21,551 30,000 15,307 31,100 Building/Grounds Maint 19,638 9,513 19,668 17,800 3,164 19,800 Equipment Maint. 171 - - 200 - 200 Cleaning Services 29,880 29,880 29,880 32,000 14,940 35,000 Contractual Services 12,241 10,520 10,880 13,700 10,875 13,700 TOTAL SERVICES 8� CHARGES 93,332 82,898 86,327 98,950 46,558 108,500 CAPITAL OUTLAY Building 51,741 166,118 Equipment - Furniture 9,333 - - 10,000 - 10,000 TOTAL CAPITAL OUTLAY 9,333 51,741 166,118 10,000 - 10,000 TOTAL LIBRARY EXPENDITURES 111,795 139,796 255,889 120,950 48,814 130,500 n n n n n REVENUES OVER/(UNDER) EXPENDITURES (9,781) (36,026) (152,784) (10,000) 8,233 (10,000) CASH BALANCE - BEGINNING 241,534 231,534 CASH BALANCE - ENDING 231,534 221,534 Comments: Additonal hours - $6,500 Performance Measures & Goals for 2023 Division: Senior Pro rams Com leted b: Tim Dalton/Natalie Anderson Pertormance Measure 2020 Actual 2021 Actual 2022 Estimated 2022 YTD 2023 Projected Membershi s N/A 470 575 496 585 Activit CenterAttendance N/A �8500 20,000 6,000 20,500 *Only open 6 mo. 2021 Division Goal Goal Objective/Task Increase access to public recreation Engage in program and facility analysis to determine ideal program offerings within available resources that will engage and serve the community. Fiscal responsibility of public funds Balance recreation programs that are offered as a service with programs that producerevenue. Promote the public health and wellness benefits of Engage in marketing analysis and implement adjustments to most effectively Parks and Recreation communicate services to the community. Continually evaluate programs, and make necessary adjustments to assure Safe facilities and programs participant safety. Review/revise cleaning schedule, to assure participants are safe from slips and fall accidents. Consider senior programs and center use for Develop and offer a minimum of eight evening/weekend programs/classes or events evenings and weekends annually. Offer casual use of center use one evening per week. Provide value-added options for members who Free open skating. Free entry into HS games at FTCENTER. Ability to rent event purchase Senior Activity Center membership FTCENTER spaces at a discount. Ability to rent the Sr. Activity Center for private events and use. Analyze current membership program to determine needed adjustments to function Effective membership program and events most productively in the Multipurpose Facility - Implement needed adjustments to membership and activity fees to meet financial standards. Comments: Senior displays Bus trip contracts 2023 BUDGET DETAIL Performance Measures & Goals for 2023 Division: Recreation Com leted b: Michael Hecker Pertormance Measure 2020 Actual 2021 Actual 2022 Estimated 2022 YTD 2023 Projected YMCA Annual Hourly Gym Usa e 0 0 80 40 90 Number of Communit Events 25 45 45 5 49 Recreation Program Partici ants 625 1,258 1,200 440 1,200 Evenf Attendees 5,850 28,950 34,000 250 34,000 Shelter/Pavilion Rentals 60 132 225 10 225 Warmin House Hours Staffed n/a n/a 1,500 2,121 1,500 Rec Pro rams at FTCenter N/A 0 5 5 10 Division Goal Goal Objective/Task Increase access to public recreation Engage in program and facility analysis to determine ideal program offerings within available resources that will engage and serve the community Balance recreation programs that are offered in the program plan as a service with Fiscal responsibility of public funds programs that produce revenue based on our revenue and pricing policy. Utilizing business sponsors through collaboration. Promote the public health and wellness benefits of Engage in marketing analysis and implement adjustments to most effectively Parks and Recreation communicate services to the community Maintain facilities and programs that continue to Continually evaluate programs, and make necessary adjustments to assure meet the communities needs participant safety Responsible use of public rental facilities Implement facility rental use policy and fee structure that balances the needs of service groups and revenue generating groups based on our organized use policy. f ��Y�i -1�UZr] � r �] � �_1 I � Dept: 5210-5230 Recreation Detail of Expenditures Regular Pay Overtime Pay Part Time Pay PERA FICA Medicare Insurance Workers Comp TOTAL PERSONAL SERVICES Operating Supplies TOTAL SUPPLIES Telephone Postage Conferences/Schools Advertising/Marketing Insurance Utilities Building Maint. Equipment/Software Maint. Contractual Services Building Rent Dues/Subscriptions Credit Card Fees IT Equipment Charge TOTAL SERVICES & CHARGES TOTAL RECREATION A tual I A tual I A tual BUDGET I Actua? BUDGET 338,993 318,605 352,554 408,650 193,582 420,650 - 45 20 - 81 - 157,019 134,231 48,183 104,400 23,093 107,200 29,475 28,888 28,965 32,650 14,667 33,750 29,442 27,133 24,532 30,400 12,891 31,500 6,885 6,386 5,730 7,450 3,015 7,650 64.936 56.959 56.219 68.150 40.991 104.350 Benefit selections 630,205 575,259 519,812 656,450 292,052 710,600 36,150 18,751 30,955 20,650 9,173 25,600 36,150 18,751 30,955 20,650 9,173 25,600 2,092 1,902 1,642 1,900 919 2,400 323 - 293 2,000 203 1,000 10,551 1,879 7,182 8,800 1,762 9,000 17,591 13,927 12,416 6,400 4,377 9,000 910 536 118 150 56 5,000 6,303 - - - - 15,000 13,028 4,833 4,824 5,500 2,412 19,800 10,089 15,881 16,235 17,200 7,768 10,950 51,806 22,875 47,189 67,400 20,513 88,400 1,670 1,111 657 6,500 702 6,500 2,481 2,616 2,104 2,850 2,124 2,900 5,200 120,979 67,893 98,203 123,950 44,172 180,900 787,334 661,903 648,970 801,050 345,397 917,100 n n n n n Park rental facilities coordinated by Rec Kayak rentals Performance Measures & Goals for 2023 Division: Facilities Maintenance Com leted b: Gar Lore Pertormance Measure 2020 Actual 2021 Actual 2022 Estimated 2022 YTD 2023 Projected Facilities Maintained 11 11 12 12 12 S uare feet cleaned dail 180,000 180,000 275,000 275,000 275,000 Work order re uests 2,227 2,179 3,000 1,005 3,300 PM Work order completion rate 15% 23% 20% 30% 30% Division Goal Goal Objective/Task Maintain clean and safe facilities Planning and positioning Improve building operations and efficiency Keeping up with and implementing new technologies Improve preventative maintenance work order completion rate Planning, prioritizing, staffing Comments: City hall property insurance Facility software implementation/assessment 2023 BUDGET DETAIL Performance Measures & Goals for 2023 Division: Park Maintenance Com leted b: Tim Sevcik Pertormance Measure 2020 Actual 2021 Actual 2022 Estimated 2022 YTD 2023 Projected Athletic Fields 18 17 17 17 17 S ort Court Surfaces 9 9 13 9 13 Pla rounds 18 18 18 18 18 Miles of Sidewalks 24.1 24.1 24.1 24.1 24.1 Miles of Bitumunous Trails 25.3 29 30.1 29 30.1 Miles of Grass Trails 11 12 12 12 12 Acres of Park Pro ert 1,392 1,392 1,392 1,392 1,392 Division Goal Goal Objective/Task Conduct preventative maintenance and safety inspection program utilizing certified Maintain a safe park and recreation system. inspectors. Conduct park inspections 2 times per week to included inspection of playgrounds, shelters, electrical infrastructure, trails, etc. Conduct preventative maintenance and weekly inspections of park amenities. Maximize life expectancy of park amenities and Integrate new splash pad, pickleball courts, picnic shelter, skate park and restroom maintain the highest level of aesthetics. building at Orono Park and new restroom building at YAC. Develop schedules for weekend and evening maintenance support for facility reservations and splash pad maintenance. Maintain athletic fields to the standards outlined through the Baseball Tomorrow Utilize techniques described in the Field Fund. Enhance playability and safety of fields by conducting deferred maintenance Maintenance Guide for maintenance of athletic on turf/ag-lime transition areas. Edge all ballfields once per season, conduct weekly fields. irrigation inspections, drag fields daily, and aerate and topdress to reduce compaction. Comments: Benefit selections 30% increase grass seed/fertilizer 25% increase on average Decrease in park property ins. 2023 BUDGET DETAIL Performance Measures & Goals for 2023 Division: E ui ment Services Com leted b: Tim Sevcik Pertormance Measure 2020 Actual 2021 Actual 2021 Estimated 2022 YTD 2023 Projected Scheduled Services 814 846 900 418 900 Vehicle Re airs 246 312 250 192 350 Division Goal Goal Objective/Task Conduct routine reventative maintenance and e ui ment ins ections. Maintain 95% fleet operational rate Conduct non-mission critical re airs in con�unction with scheduled services. Meet repair time standards as outlined in manufacturer specifications, outsource repairs with estimated labor over 40 hours. Conduct ongoing training and utilization of the ManagerPlus Lightning Software to Utilize technology to enhance service time and enhance tracking of labor required for services. facilitate tracking of services Upgrade and update vehicle scan tools for diagnosis of vehicle deficiencies to reduce equipment down time. Conduct routine services within 90-110% life based on manufacturer recommended intervals. Minimize equipment failures through preventative Conduct thorough inspections of all vehicles/equipment during routine services, maintenance identi and re air an deficiencies. Conduct, at a minimum, annual inspections on all equipment to include annual DOT inspections on all primary movers and trailers. Comments: Diagnostic software 2023 BUDGET DETAIL Performance Measures & Goals for 2023 Division: Street and Park Com leted b: Tim Sevcik Performance Measure 2020 Actual 2021 Actual 2022 Estimated 2022 YTD 2023 Projected Centerline Miles of Bitumunous Roadwa 153 157 159 159 160 Crack Seal Miles 10 22 20 12 20 Street Swee in 2 2.5 2 1 2 ROW Maintenance Mowin 2 2 2 1 2 Parkin Lots 20 20 21 21 21 Division Goal Goal Objective/Task Meet / exceed approved timelines for snow removal. Continue to reduce road salt Snow and Ice Control usage while maintaining safe winter driving surfaces through utilization of new equipment and applying BMPs for chemical application. Develop a plan of action for future liquid deicing equipment. Crack seal, pothole repair, mill and overlay, reclamation, and other procedures to Utilize BMPs to extend pavement life maintain bitumunous roadways, parking lots, and trails to a 70% standard utilizing the Paser scoring system. Transition from nameplate sign conversion throughout the city to regulatory signage Sign Maintenance updates and replacements. Update citywide signage for consistency. Conduct replacements of railroad quiet zone delineators. 2023 BUDGET DETAIL Comments: Patch material increase 25 % avg price increase Building/overhead door maint. 2023 BUDGET DETAIL Dept: 3130 - Snow Removal Detail of Expenditures 2019 2020 2021 2022 6/30/22 2023 Actual Actual Actual BUDGET Actual BUDGET Comments: PERSONAL SERVICES Regular Pay 99,296 83,707 124,806 116,000 85,581 118,500 Overtime Pay 73,859 44,916 42,611 50,000 31,739 50,000 Part-time Pay 4,670 2,152 6,454 - - - PERA 13,250 9,681 12,748 12,500 8,799 12,650 FICA 11,053 7,994 10,539 10,300 7,274 10,450 Medicare 2,609 1,870 2,437 2,400 1,701 2,450 Insurance 13,893 11,762 13,553 22,800 19,703 21,100 Workers Comp 6,897 5,177 4,410 8,000 - 8,550 TOTAL PERSONAL SERVICES 225,527 167,259 217,558 222,000 154,797 223,700 SUPPLIES Operating Supplies 109,047 117,662 119,149 116,000 59,585 136,000 Cutting edges/road salt TOTAL SUPPLIES 109,047 117,662 119,149 116,000 59,585 136,000 TOTAL SNOW REMOVAL 334,574 284,921 336,707 338,000 214,382 359,700 � � � � � Performance Measures & Goals for 2023 Division: Wastewater Treatment Com leted b: Matt Stevens Pertormance Measure 2020 Actual 2021 Actual 2022 Estimated 2022 YTD 2023 Projected Flow Rate MGD 1.331 1.31 1.33 1.31 1.33 Tons of Biosolids landfilled 2,425 2,600 2,500 1,135 2,700 Total allons of leachate treated 14,084,237 12,673,074 15,000,000 3,195,283 14,500,000 # of um station call outs 126 94 100 24 100 # of um stations 22 23 24 23 23 # of lant and collection call outs 14 26 14 8 25 Division Goal Goal Objective/Task Preventative maintenance program: • Inspect 23 lift stations weekly • Clean 23 lift station 2 times/year and exercise valves Maintain an efficient plant and collection system • Annual lift station inspection • Ongoing inspection of sanitary sewer system • 1et 50% of city sewer lines/year 2023 BUDGET DETAIL Fund: Waste Water Treatment Plant Detail of Revenues/Expenditures 2019 2020 2021 2022 6/30/22 2023 Actual Actual Actual BUDGET Actual BUDGET Sewer Customer Charges Leachate Disposal Fee Interest Income Misc. Revenue Sewer Connection Fee Disposal of Assets Capital Contributions TOTAL REVENUES 2,188,671 2,296,735 2,346,690 2,450,000 1,001,273 2,520,000 190,962 183,095 168,010 175,000 44,734 170,000 235,105 265,503 67,639 100,000 64,522 100,000 11,842 22,472 2,325 500 770 1,000 713,170 1,193,700 1,227,369 500,000 824,090 1,000,000 - - 108,514 - - - - 444,622 720,408 - - - 3,339,750 4,406,127 4,288,649 3,225,500 1,935,389 3,791,000 n n n n n 4.5% rateincrease per 2021 study Regular Pay Overtime Pay Part-time Pay PERA FICA Other Retirement Contributions Medicare Insurance Workers Comp TOTAL PERSONAL SERVICES Office Supplies Fuels & Lubes Operating Supplies TOTAL SUPPLIES Audit Fees Legal Fees Engineering Dept Services Professional Services Telephone/Communications Postage Conferences/Schools Insurance Waste Disposal Utilities Equipment Maint Contractual Services Uniform Rental Depreciation Dues/Subscriptions Taxes & Licenses IT Equipment Charge TOTAL SERVICES & CHARGES Equipment: Chopper pumps Standby generator Sewer line rapid assessment tool Hiperline high performance sewer lining Arc flash safety lift station panel TOTAL CAPITAL OUTLAY DEBT SERVICE TRANSFER OUT - General Fund TOTAL EXPENDITURES CHANGE IN NET POSITION CASH BALANCE - BEGINNING CASH BALANCE - ENDING CASH FLOW RESERVE 401,920 453,014 480,433 511,700 234,009 540,050 28,246 35,975 27,860 36,400 12,514 37,500 6,669 2,145 - 9,600 - 9,600 32,262 36,645 38,133 41,100 18,489 43,350 24,970 28,035 29,149 34,600 14,164 36,400 36,804 9,796 32,056 - - - 5,840 6,620 6,783 8,100 3,313 8,500 81,252 88,697 96,940 103,800 52,714 123,300 19,946 19,962 15,483 16,000 12,087 16,300 637,909 661,297 662,725 761,300 347,290 815,000 165 280 77 500 162 500 7,215 6,909 6,887 7,500 6,504 21,050 206,306 271,997 234,950 271,500 141,396 312,300 Chemicals 213,686 279,186 241,914 279,500 148,062 333,850 4,687 5,295 6,182 6,000 4,050 6,200 32,786 8,930 32,560 30,000 8,197 30,000 646 - - 1,000 - 1,000 29,649 25,293 36,380 29,500 14,990 29,500 7,900 8,342 6,483 7,900 3,044 7,350 152 668 146 600 11 600 1,560 2,505 1,690 3,950 9,440 4,350 20,148 20,796 22,672 25,000 11,922 34,700 12,674 12,084 14,160 13,000 1,792 13,000 359,052 412,240 365,497 392,800 184,370 399,500 191,070 86,702 168,248 143,950 32,238 121,650 137,202 171,176 205,473 135,000 85,500 220,000 Solids hauling contract 5,700 6,528 6,914 7,500 2,990 7,500 1,644,460 1,636,413 1,640,094 1,640,000 - 1,645,000 500 550 300 550 300 550 6,035 6,214 6,066 6,600 6,222 6,600 4,000 2,454,221 2,403,736 2,512,865 2,443,350 2,531,500 360,000 92,000 100,000 30,000 90,000 54,000 - 460,000 - 266,000 244,805 327,957 325,999 608,650 563,102 608,050 150,000 155,000 160,000 165,000 - 170,000 3,700,621 3,827,176 3,903,503 4,717,800 1,058,454 4,724,400 n n n n n (360,871) 578,951 385,146 (1,492,300) 876,935 (933,400 7,481,510 7,629,210 7,629,210 8,340,810 5,039,015 5,190,000 Performance Measures & Goals for 2023 Division: En ineerin Com leted b: Justin Femrite/Brandon Wisner Pertormance Measure 2020 Actual 2021 Actual 2022 Estimated 2022 YTD 2023 Projected Active En ineerin Pro�ects 22 24 24 22 22 Completed Engineering Pro�ects 9 11 10 Unknown 10 Division Goal Goal Objective/Task Responsibly Grow Continue planning for utility service extension in new urban service target areas Community Engagement Work with all team members to establish communication plan for the TH 169 Redefine Project. ��y�� :i��•z� � � �� ra i � Dept: 3300 - Engineering Detail of Expenditures 2019 2020 2021 2022 6/30/22 2023 Actual Actual Actual BUDGET Actual BUDGET PERSONAL SERVICES Regular Pay 258,268 268,481 315,288 324,250 149,639 333,950 Overtime Pay 746 333 - - - - PERA 19,426 19,922 23,647 24,300 11,223 25,050 FICA 16,176 16,764 19,495 20,100 9,432 20,700 Medicare 3,783 3,927 4,596 4,700 2,206 4,850 Insurance 15,254 15,819 18,690 15,800 7,911 16,200 Workers Comp 1,007 690 1,126 1,200 966 1,900 TOTAL PERSONAL SERVICES 314,660 325,936 382,842 390,350 181,377 402,650 SUPPLIES Office Supplies 197 171 179 300 173 200 Fuels 848 566 499 800 316 1,100 Operating Supplies 5,071 592 1,687 2,000 125 2,000 TOTAL SUPPLIES 6,116 1,329 2,365 3,100 614 3,300 SERVICES & CHARGES Engineering Fees - - 1,472 85,000 - 85,000 Professional Seroices 4,694 3,119 54 3,500 1,960 2,500 Telephone 824 529 889 950 264 950 Postage 505 24 28 100 38 50 Conferences/Schools 2,565 1,776 475 2,800 1,998 2,000 CarAllowance - 1,600 4,800 4,800 2,400 4,800 Insurance 130 124 119 150 58 150 Equipment Maint. 240 350 1,221 500 - 1,500 Fleet Equipment Charge 1,000 1,800 1,900 2,200 1,100 3,000 IT Equipment Charge 3,000 TOTAL SERVICES & CHARGES 9,958 9,322 10,958 100,000 7,818 102,950 TOTAL ENGINEERING 330,734 336,587 396,165 493,450 189,809 508,900 � � � � � Comments: Performance Measures 8� Goals for 2023 Division: Storm Water Com leted b: Brandon Wisner Performance Measure 2020 Actual 2021 Actual 2022 Estimated 2022 YTD 2023 Projected Active Stormwater Pro�ects Reviewed 11 12 15 8 15 Com leted Stormwater Pro�ects 5 6 8 0 10 Water Qualit Ins ections 245 265 300 140 300 Active Site Ins ections in Com liance 70% 70% 70% 70% 70% Stormwater Basin Cleaned 1 1 0 0 0 Stormwater Basin % Performance: <70% - Considerable Maintenance 4 5 6 6 6 70-80% - Notable Maintenance 17 18 20 21 21 80-90% - Some Maintenance 93 92 90 94 94 >90% - Little to No Maintenance 226 228 235 236 240 Permit A lication Reviews 370 349 370 158 360 Division Goal Goal Objective/Task Maintain Municipal Separate Storm Sewer System (MS4) Ensure compliance to protect and improve water quality and continue Stormwater Permit Pro ram Guide u dates and im lementation Construct stormwater management projects that reduce nutrients entering Lake TMDL Waste Load Reduction Orono Electronically track all stormwater assets, conditions and track potential illicit Asset Mana ement dischar es Ensure that all construction site obtain required permits and continue to improve Permit com liance active ins ection com liance with the cit buildin de artment. Reduce the financial impact on the stormwater fund for future projects that reduce A I for water ualit rants nutrient loadin to Lake Orono. Ensure that all city water resource protection ordinances are considered in the Review ermit a lications reliminar lannin sta es before buildin ermits are issued 2023 BUDGET DETAIL Fund: Storm Water Detailof Revenues/Expenditures 2019 2020 2021 2022 6/30/22 2023 Actual Actual Actual BUDGET Actual BUDGET Comments: REVENUES: Storm Water Charges 510,598 564,123 585,637 595,000 252,968 620,000 3% rateincrease Interest Income 13,438 48,888 (12,724) 10,000 12,488 20,000 Misc.Revenue 297 576 413 Capital Contributions 579,978 TOTAL REVENUES 524,333 613,587 1,153,304 605,000 265,456 640,000 EXPENDITURES: PERSONAL SERVICES Regular Pay 73,507 65,174 - Moved to Engineering dept. PERA 5,513 4,888 FICA 4,223 3,768 OtherRetirementContributions 9,880 (31,692) (50,179) Medicare 988 881 Insurance 7,326 6,405 Workers Comp 257 204 TOTAL PERSONAL SERVICES 101,694 49,628 (50,179) - - SUPPLIES Operating Supplies 1,523 575 133 1,000 48 1,000 TOTAL SUPPLIES 1,523 575 133 1,000 48 1,000 SERVICES & CHARGES Audit Fees 1,563 1,765 2,061 2,000 1,350 2,100 Professional Seroices 9,909 12,438 11,252 12,000 4,742 12,000 Telephone 374 166 270 400 400 Travel, Conferences/Schools 38 3,017 3,000 3,500 3,000 500 Equip/Software Maint. 20,000 20,000 Contractual Services 447,394 38,771 177,096 490,000 17,855 110,000 Depreciation 457,478 463,058 467,397 465,000 475,000 Dues/Su bscriptions 4,957 1,750 1,500 1,550 1,500 1,550 TOTAL SERVICES & CHARGES 921,713 520,965 662,576 994,450 28,447 621,550 CAPITAL OUTLAY Public Shoreline Improvements 250,000 TRANSFER OUT - General Fund 15,000 15,500 121,000 135,000 135,000 Engineering personnel TOTAL EXPENDITURES 1,039,930 586,668 733,530 1,130,450 28,495 1,007,550 CHANGE IN NET POSITION (515,597) 26,919 419,774 (525,450) 236,961 (367,550) CASH BALANCE - BEGINNING 1,437,927 1,377,477 CASH BALANCE - ENDING 1,377,477 1,484,927 CASH FLOW RESERVE 696,275 717,000 Performance Measures 8� Goals for 2023 Division: Fire De artment Com leted b: Chief M. Dickinson Performance Measure 2020 Actual 2021 Actual 2022 Estimated 2022 YTD 2023 Projected Total Incidents: 508 577 550 211 550 Fi res 139 131 150 49 150 Alarms 144 160 140 52 140 Vehicle Accidents 71 93 120 37 120 False Alarms 74 88 50 28 50 A enc Assists 4 8 4 0 4 Medical 27 33 25 13 25 Hazardous Materials 49 64 60 32 60 Tech Rescue 0 0 1 0 1 Paid on-call firefighters 43 50 46 46 52 Firefighter Training Hours 240 240 240 240 240 Fire Academy: Elk River students 4 10 13 10 Outside A enc students 10 10 6 Division Goal Goal Objective/Task Enhance the fire prevention/public education Implement a risk assessment for the city to identify what the risk reduction program program to include a community risk reduction should be focused on. Expand the reach of our community risk reduction program program that will create a more resilient community. through the development and implementation of programs that enhance community outreach, reduce false alarms, and protect the vulnerable population. Continue the growth and success of the Elk River Utilize the Fire Academy for the continued development of our current and future Fire Academy program. firefighters. Ensure adequate coverage throughout the entire fire Improve outreach and recruitment to fill staffing needs. Monitor event district. coverage/response. Study types of response and identify means to decrease response costs. Enhance the newly implemented Officer Development Program to ensure we are Continue to develop and enhance current and future meeting the goals of developing our current firefighters into future officers and leaders of the organization. leaders. Create a leadership program for all officers, that will develop and build their abilities as leaders. Succession planning. Work with contracted jurisdictions towards a long- Continue discussions with Otsego for a possible partnership to provide fire coverage term partnership. that enhances our services to both communities. Evaluate the changes that have impacted Ensure that training and response needs are being met with the expansion of a third department operations and response with the addition of a third station. station. Promote health and wellness for all fire personnel Provide consistent health and wellness throughout all facilities and apparatus. 2023 BUDGET DETAIL t: 2310-2330 - Fire Department Detail of Expenditures 2019 2020 2021 2022 6/30/22 2023 Fire 2023 Actual Actual Actual BUDGET Actual BUDGET Officer w/Position Comments: 2egular Pay 393,823 317,821 453,914 478,150 219,842 499,800 49,300 549,100 �vertime Pay 236 - - - - - - - 'art-time Pay 172,406 173,008 218,130 210,000 113,104 220,000 - 220,000 'ERA 54,168 47,740 74,531 78,750 36,163 82,400 8,700 91,100 =1CA 18,426 15,981 17,223 16,600 8,755 17,350 - 17,350 2elief Retirement Contrib - City 30,000 30,000 30,000 30,000 - 30,000 - 30,000 2elief Retirement Contrib - Fire Aid 200,423 207,496 218,909 215,000 3,000 225,000 - 225,000 Offsetting revenue �ledicare 8,057 7,006 9,533 10,000 4,796 10,450 700 11,150 nsurance 62,184 41,260 76,851 80,550 30,216 64,550 13,650 78,200 Benefitselectionchange Norkers Comp 46,038 39,093 52,504 58,000 44,251 66,000 2,850 68,850 fOTAL PERSONAL SERVICES 985,761 879,405 1,151,595 1,177,050 460,127 1,215,550 75,200 1,290,750 iUPPLIES �ffice Supplies 1,592 4,296 3,404 11,800 1,882 1,950 - 1,950 2022 - computers =uels & Lubes 10,539 10,575 13,756 18,000 8,506 31,600 - 31,600 Jniform Allowance 8,624 11,435 13,392 11,500 2,761 16,700 - 16,700 �perating Supplies 82,253 114,185 66,730 102,550 34,463 157,500 - 157,500 Personal protective equip. =quipmentParts 7,576 8,587 8,725 16,200 8,853 61,000 - 61,000 fOTAL SUPPLIES 110,584 149,078 106,007 160,050 56,465 268,750 268,750 iERVICES & CHARGES 'rofessional Services 5,716 21,319 - - - - 6,000 6,000 Background/psych eval -elephone 10,844 9,300 8,338 9,650 4,253 9,650 - 9,650 'ostage 472 344 237 500 225 500 - 500 �onferences/Schools 8,018 13,929 24,232 47,000 8,466 47,000 - 47,000 'ublishing - - - 7,500 120 8,500 - 8,500 nsurance 7,113 6,730 6,410 8,000 3,286 15,000 - 15,000 Fire station 3 Jtilities 25,641 27,147 28,137 34,000 18,923 49,500 - 49,500 3uilding Maint 8,143 8,586 12,675 10,000 10,456 20,000 - 20,000 =quipmenUSoftware Maint 45,130 38,792 51,484 54,500 29,538 75,550 - 75,550 Fire operations software �ontractual Services 4,487 9,321 24,257 13,500 4,975 20,500 - 20,500 FF pre-employment eval )ues/Subscriptions 5,787 4,658 2,205 2,450 1,030 1,950 - 1,950 =quipment Replacement Charge 72,000 75,000 80,000 87,000 43,500 94,000 - 94,000 T Equipment Charge - - - - - 12,600 - 12,600 fOTAL SERVICES 8� CHARGES 193,351 215,126 237,975 274,100 124,772 354,750 6,000 360,750 :APITAL - Equipment - - 19,175 - - - - - fOTAL FIRE DEPARTMENT 1,289,696 1,243,609 1,514,752 1,611,200 641,364 1,839,050 81,200 1,920,250 n n n n n n n Dept: 1400 - Legal Detail of Expenditures 2023 BUDGET DETAIL 2019 2020 2021 2022 I 6/30/22 2023 BUDGET Actual BUDGET VICES & CHARGES $5/hr increase for il Fees 315,866 232,017 244,402 255,000 104,712 275,000 Legal & Prosecution AL LEGAL 315,866 232,017 244,402 255,000 104,712 275,000 Division Performance Measures 8� Goals for 2023 Division: Finance Com leted b: Lori Ziemer Performance Measure 2020 Actual 2021 Actual 2022 Estimated 2022 YTD 2023 Projected Cit Bond Ratin AA+ qq+ qq+ qq+ qq+ Av Rate of Return to Maturit 1.00% 1.54% 1.50% 2.28% 3.00% Accounts a able disbursements 4,210 4,575 4,600 1,726 4,800 AP ACH vendors 170 176 195 191 220 Division Goal Goal Objective/Task Continued participation in ACFR award program Provide meaningful and timely financial reports and information to Council and city departments Transparency of public finances Ensure compliance with applicable federal/state laws and GASB auditing standards and reporting requirements Administer the distribution and reporting requirements of the ARPA funds Review effectiveness of internal controls and implement auditor recommendations Efficient and effective processes Evaluate processes to take advantage of technology to enhance efficiencies and streamline operations Explore options for financial ERP system (current software in use 15 years) Sustainable funding Continue to develop a long-term financial management plan to provide financial sustainability for the city Enhance employee development Employee development Cross training of finance department staff 2023 BUDGET DETAIL Comments: Actuarial study every 2 yrs 2.5%-3.5% 2023 BUDGET PERSONNELREQUESTS Human Community Building Police - GENERAL Department: Resources Development Safety Support Svcs Fire Streets Streets FUND Planning Permit Tech/ Records Sign Street Position: HR Assistant Intern Plan Review Clerk Fire Officer Shop Tech Maintenance TOTAL Regular Pay 30,450 - 5,950 53,950 49,300 - 38,600 178,250 Part-Time Pay - 20,800 - - 24,550 - 45,350 PERA 2,300 - 450 4,050 8,700 1,850 2,900 20,250 FICA 1,900 1,300 400 3,350 - 1,500 2,400 10,850 Medicare 450 300 100 800 700 350 550 3,250 Insurance 17,050 - - 17,050 13,650 13,650 11,400 72,800 Workers Comp 150 - - 250 2,850 100 2,150 5,500 Total Personal Services 52,300 22,400 6,900 79,450 75,200 42,000 58,000 336,250 Additional Costs: Background/Psych Eval. 6,000 6,000 Uniform Allowance 250 650 900 Supplies - 300 300 Training/License 400 1,000 1,000 2,400 Total Additional Costs - - - 650 6,000 1,000 1,950 9,600 Total Position Requests 52,300 22,400 6,900 80,100 81,200 43,000 59,950 345,850 Position PT to FT New reclass New New Addl hours New Start Date: 1/2023 4/23 - 10/23 1/2023 1/2023 6/2023 1/2023 5/2023 Generel Fund Expenditures General Government: Mayor & Council Communications Administrative Services Human Resources Elections Finance Information Technology Legal Community Dev/Planning Facilities Maintenance Energy City Total Generel Government Public Safety: Police Fire Building Safety Code Enforcement Environmental Total Public Safety Public Works: Street Maintenance Snow Removal Equipment Services Engineering Total Public Works Culture & Recreation: Park Maintenance Recreation Sr. Citizen Programs Total Culture & Recreation Transfers Out Total Generel Fund Expenditures 2019 ACTUAL qTY OF ELK RIVER 2023 PRELIMINARY BUDGET GENERALFUND 2020 2021 2022 2023 % of Increase/ % ACTUAL ACTUAL BUDGET PRELIMINARY Budget (Decrease) Change 142,390 141,884 161,522 189,250 203,750 274,801 282,556 334,651 412,750 439,150 540,930 566,052 597,464 618,500 658,250 281,080 300,387 344,469 376,600 447,500 6,300 73,561 6,300 48,700 6,600 632,392 597,788 620,548 686,150 732,300 419,605 501,899 454,648 542,550 649,200 315,866 232,017 244,402 255,000 275,000 495,545 554,689 578,245 601,600 476,900 711,842 755,149 812,257 931,250 1,030,150 29,573 22,307 23,922 38,700 49,050 3,850,324 4,028,289 4,178,428 4,701,050 4,967,850 1.0% 2.1% 3.2 % 2.1% 0.0 % 3.5 % 3.1% 1.3 % 2.3 % 4.9 % 0.2 % 23.8 % 14,500 26,400 39,750 70,900 (42,100) 46,150 106,650 20,000 (124,700) 98,900 10,350 266,800 7.7 % 6.4% 6.4% 18.8% -86.4% 6.7 % 19.7% 7.8 % -20.7% 10.6% 26.7% 5.7% 5,647,822 5,734,695 6,338,212 6,788,600 7,524,750 36.0% 736,150 10.8% 1,289,696 1,243,609 1,514,752 1,611,200 1,920,250 9.2% 309,050 19.2% 514,626 498,824 489,072 548,650 578,150 2.8% 29,500 5.4% 91,458 80,360 86,316 94,200 108,700 0.5% 14,500 15.4% 32,477 54,759 57,578 62,500 102,550 0.5% 40,050 64.1% 7,576,079 7,612,247 8,485,930 9,105,150 10,234,400 49.0% 1,129,250 12.4% 1,323,279 1,411,936 1,472,080 1,429,500 1,681,550 8.1% 252,050 17.6% 334,574 284,921 336,707 338,000 359,700 1.7% 21,700 6.4% 232,155 221,272 253,000 362,800 386,700 1.9% 23,900 6.6% 330,734 336,587 396,165 493,450 508,900 2.4% 15,450 3.1% 2,220,742 2,254,716 2,457,952 2,623,750 2,936,850 14.1% 313,100 11.9% 1,152,105 1,185,529 1,310,852 1,548,700 1,686,500 8.1% 137,800 8.9% 787,334 661,903 648,970 801,050 917,100 4.4% 116,050 14.5% 203,479 153,302 119,465 133,950 145,900 0.7% 11,950 8.9% 2,142,918 2,000,734 2,079,287 2,483,700 2,749,500 13.2% 265,800 10.7% 237,813 887,986 171,591 - - $16,027,876 $16,783,972 $17,373,188 $18,913,650 $20,888,600 0.0% - 0.00% 100.0% $1,974,950 10.4% EXPENDITURES: Personal Services Full Time Salaries Overtime PartTime Salaries PERA FICA Other Retirement Contributions Medicare Insurance Workers Compensation Total Personal Services Supplies Office Supplies Fuels/Lubes Uniform Allowance Operating Supplies Equipment Parts Street Signs Total Supplies Services & Charees Audit Fees Engineering Fees Legal Fees Professional Services Telephone Postage Travel, Conferences/Schools Car Allowance Advertisi ng/Marketi ng Publishing Property/liability Insurance Utilities Building Maintenance Equipment/Software Maint. Contractual Services Building Rent Equipment Rental Dues & Subscriptions Taxes & Licenses Credit Card Fees Miscellaneous Equipment Replacement Charge IT Equipment Charge Total Services & Charges Capital Outlay Transfers Out CITY OF ELK RIVER 2023 PRELIMINARY BUDGET GENERAL FUND EXPENDITURES BY ACCOUNT 2019 2020 2021 2022 2023 INCREASE/ % ACTUAL ACTUAL ACTUAL BUDGET PRELIMINARY (DECREASE) CHANGE $8,258,390 $8,369,176 $9,130,334 $9,887,400 $10,635,100 241,940 204,970 276,223 240,500 263,500 729,576 773,721 657,853 786,750 745,000 981,766 1,016,494 1,123,073 1,211, 950 1,303, 950 347,126 346,884 366,023 411,500 435,200 230,424 237,496 248,909 245,000 255,000 130, 963 131, 705 142, 267 158,000 169,050 1,083, 843 1,097, 440 1,197, 940 1, 326, 800 1, 612, 550 228,410 215,240 267,271 327,550 407,350 12, 232,438 12, 393,126 13, 409,893 14, 595,450 15, 826, 700 $747,700 23,000 (41,750) 92,000 23,700 10,000 11,050 285,750 79,800 1,231,250 7.6% 9.6% -53% 7.6% 5.8% 4.1% 7.0% 21.5% 24.4% 8.4% 41,256 41,082 39,405 39,950 28,950 180,234 176,958 154,724 216,450 369,300 68,753 74,643 109,572 66,650 69,950 608,558 654,970 667,777 716,400 785,250 152,808 115,208 145,394 142,500 211,300 19,189 32,546 49,615 43,000 46,000 1,070,798 1,095,407 1,166,487 1,224,950 1,510,750 15,625 17,700 20,605 23,500 22,000 - - 1,472 85,000 85,000 315,866 232,017 244,402 255,000 275,000 115,106 136,271 99,592 120,850 145,500 78,615 73,353 72,558 79,750 79,900 12,063 9,684 10,053 15,350 14,700 118,917 77,549 113,688 192,200 193,900 4,800 6,400 9,600 9,600 9,600 17,591 13,927 12,416 6,400 9,000 13,004 13,511 8,826 21,250 22,650 158,535 163,537 183,379 207,900 218,850 360,765 404,871 407,785 436,500 481,600 137,984 127,116 155,182 118,300 176,650 439,792 455,194 522,253 651,450 737,500 183,948 184,069 214,024 280,700 348,150 1,670 1,112 657 6,500 6,500 36,182 28,988 35,337 35,000 30,500 53,046 51,940 50,652 56,800 55,450 220 967 348 950 550 16,105 16,971 19,654 20,250 21,750 74,993 44,276 33,016 66,000 50,200 332,000 348,000 372,000 404,000 436,500 - - - - 93,700 2,486,827 2,407,453 2,587,499 3,093,250 3,515,150 - - 37,718 - 36,000 237,813 887,986 171,591 - - (11,000) 152,850 3,300 68,850 68,800 3,000 285,800 (1, 500) 20,000 24,650 150 (650) 1,700 2,600 1,400 10,950 45,100 58,350 86,050 67,450 (4,500) (1,350) (400) 1,500 (15,800) 32,500 93,700 421,900 36,000 -27.5% 70.6% 5.0% 9.6% 48.3% 7.0% 23.3% -6.4% 0.0% 7.8% 20.4% 0.2% -4.2% 0.9% 0.0% 40.6% 6.6% 5.3% 10.3% 49.3% 13.2% 24.0% 0.0% -12.9% -2.4% -42.1% 7.4% -23.9% 8.0% 13.6% Total General Fund Expenditures $16,027,876 $16,783,972 $17,373,188 $18,913,650 $20,888,600 $1,974,950 10.4% n