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5.6c ERMUSR 08-09-2022 CSAH 75 CSAH 13 SP 071-613-012 Weekly Meeting Minutes 09292021.docx 1 Weekly Progress Meeting Agenda SP#: SP 071-613-012 Date: 9/29/2021 Highway Description: CSAH 13 Project Description: CSAH 13 from Line Ave. to Tyler St. Owner: Sherburne Co. (David Roedel) Project Manager: Bob Meurer Lead Inspector: Jason Buboltz Attendees: See attendance sheet 1. Review Previous Meeting Notes a. Any edits, additions or corrections? i. 3. a. iii. All but one lift of bituminous required by October 31 2. Outstanding Issues a. Reclaimed aggregate gradation concerns – passing tests received b. Fix damaged area on Trott Brook boulevard c. Existing light pole bases – one to pull near water treatment facility driveway – Jason (NL) to check d. New Look mentioned concern for DCP testing for granular – anticipate being too clean i. Nukes needed for granular, not DCP; DCP only for Class 5 e. Looking at modifying drainage near the water treatment facility – pending f. 15 inch CMP for use at driveway at STA 126 – 62 LF Total g. Plan to pave gravel driveways – details to come h. Salvage structures at 185th damaged – New Look to repair – Done 3. Contractor’s Schedule a. Two-Week Schedule – attached b. Delays i. Controlling item: Potential for material delays for 12” and 15” storm sewer pipe ii. Non-controlling items: None c. Contract time d. New Look to provide long range schedule to interim completion date of October 31 to today 4. New Issues / Concerns; Other Items a. Watermain conflict & relocation – work is completed; payment to be discussed at the agency level b. Updated surface sent c. Schultz asked about using S524 curb head on the machine for outer ring of roundabout and knocking head off to meet R424 profile – this is acceptable as long as curb head heights are uniform 5. Utilities a. ISD 728 – Arvig (Comm.): Trott Brook & 187th heading south ~500 LF 95 CSAH 75 CSAH 13 SP 071-613-012 Weekly Meeting Minutes 09292021.docx 2 i. For the time being, Arvig is laying new line in ditch ii. SW quadrant of Tyler St. guy wire in conflict b. CenturyLink/Lumen (Comm.): Telcom is still working in various locations i. Drops are dead, one needs potholing – crossing remains in service; concerned about watermain ii. Lower 200 pair ~150 LF for subgrade trail elevation - Existing line is at subgrade of proposed trail iii. Temp service in place and existing run should be dead southwest of Line Ave. iv. Ped in northwest quadrant of 187th – may be dead already, confirm with Lumen v. New Look is having trouble getting locates completed in the field c. Charter (Comm.): Open trench & move box by driveway i. Few runs on east end of Tyler yet ii. 3 locates for MP iii. Connecting wires for new boxes iv. Follow up on whether or not crossings are dead v. Confirm new plant activation schedule vi. Ped in curb line at Tyler St. – verify ownership and if proposed or dead d. Zayo (Fiber): Done e. CenterPoint Energy (Gas): Done i. CTP relocated seemingly from existing grade, not proposed grade ii. Maura (CTP) said it’s OK to have gas line in sand section f. Northern Natural Gas (Gas): – maintain minimum cover – watchdog required within 25 ft g. ERMU (Electric): Rough grade so they can relocate line – can disconnect for days, but not weeks i. ERMU can remove pole same time as digging in new service ii. ERMU to revisit final depth for roadway crosings (concern with storm sewer depth) - Check & verify all crossings are relocated & dead - Reshoot NW corner at Trott Brook on Friday to lower line – NL to ramp over and notify for relocate when ready - Lines running East-West are too high, verify in field iii. Transformer is in the way of storm sewer – coordinating with NL for Monday or Tuesday - New Look to notify ERMU ahead of time for SS install iv. Line crossing Twin Lakes north of Tyler - Cuts of 2.5-3 ft – ERMU says line “should be deep” – need to pothole v. Power pole in curb line at NW quadrant of Tyler St – addressing via email chain h. ERMU (Wmain & San): Done – Will need access to treatment plant for chemical delivery ~every two weeks i. Conflict ~ 30 LF south of storm sewer structure 5036 – relocation completed ii. Potholing later this week for remaining crossings iii. Relocation needed if existing lines are less than 5 feet deep - Insulate from 5 feet to 7 feet deep 6. Staking a. Submit weekly priority requests for week of 10/4 i. Stake storm sewer on Friday (10/1) for work next week ii. Possible need for more curb – NL to verify 7. Maintenance of Traffic 96 CSAH 75 CSAH 13 SP 071-613-012 Weekly Meeting Minutes 09292021.docx 3 a. Lane Closure Requests b. Modification to traffic control c. Maintenance of traffic control i. Maintain street signing at all times ii. Submit daily traffic control inspection logs – deposit in mailbox at field trailer 8. Materials a. Certification / test report submittals b. Up-coming testing and materials submittals i. Submit materials certifications prior to work - ADA Certification - Detectable warning fields - Wire, electrical fittings - Pavement marking - Signing c. Nonconforming Materials d. Pay close attention to concrete testing for audit purposes 9. Environmental a. NPDES Permit b. Weekly SWPPP inspections / work orders c. Erosion Control i. EC Supervisor: Paul Strang ii. Weekly Inspection List iii. Roadway sweeping iv. Finishing and restoring pond at Line Ave high priority - Need to wait for curb cure as of today (9/29) 10. Contract Change Orders (Contract Modifications) a. Status of contractor information for pending contract modifications i. 1. Additional Traffic Contol Detour Signing – pending edits b. Status of pending contract modifications c. New change orders to consider 11. Progress Estimates a. Estimate status i. Next Estimate: September 17 - Paying all but ~1 ft of storm sewer structures b. Finals process 12. Safety a. Work site safety i. Construction vehicles need amber light & backup alarm ii. Provide access for emergency vehicles at all times b. Work zone safety c. Accidents / Emergency incidents 13. Public Relations 97 CSAH 75 CSAH 13 SP 071-613-012 Weekly Meeting Minutes 09292021.docx 4 a. Property Owners / Businesses i. Mailboxes – Central location at Trout Brook intersection ii. Emmanuel Christian Center – Sundays & Wednesdays iii. Resident access on Twin Lakes iv. Trees @ N. side of Tyler & east side of project v. Driveway at STA 126+/- - new surface sent vi. Vision Transportation Bus Service - Vision will use a van to enter at Trott Brook heading north, picking up students and continuing northward out of construction zone - Twice per morning and twice per evening vii. Randy’s Environmental Services viii. Homeowner “Larry” just north of 185th had questions regarding driveway material – see 2.j. b. Local officials c. Public 14. EEO / Prevailing Wage Issues a. Prompt payment i. Missing ii. Underpayment of wages b. Wage claims c. Prevailing Wage Tracking Spreadsheet – similar enough to what Sherburne Co. uses; may proceed with use 15. DBE concerns 16. Next Meeting: Regulary scheduled for 9:00 a.m. each Wednesday. a. Participation will be in-person, but a teleconference line can be set up if requested 17. Action Items / Assignments a. Contractor i. Submit ADA Certificate ii. Submit Material Certifications iii. Submit daily traffic control inspection logs iv. Long range schedule for October 31 interim completion b. Project Staff i. Check in with estimate voucher information w/Sherburne County 18. General Discussion Meeting minutes will be distributed to the prime contractor and other attendees, as requested. Hard copies can be made available, as requested. 98