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4.1. HRA MINUTES (3 SETS) 09-06-2022 Special Meeting of the Elk River Housing and Redevelopment Authority Held at the Elk River City Hall Monday, August 1, 2022 Members Present: Chair Larry Toth, Commissioners Denny Chuba, Nate Ovall, Jayme Swenson, and Jennifer Wagner Members Absent: None Staff Present: Economic Development Director Brent O’Neil, Economic Development Specialist Josh Mollan, and Recording Secretary Jennifer Green 1. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River Housing and Redevelopment Authority was called to order at 4:30 p.m. by Chair Toth. 2. HRA 2023 Budget and Budget Goals Mr. O’Neil presented the staff report with a PowerPoint presentation and began with discussion regarding the upcoming budget approval schedule. Mr. O’Neil stated the budget presented for review was a carryover from previous years’ budgets and asked a few questions regarding how the HRA wished to proceed in 2023 regarding the following topics: -Resolution on the Main and Gates site. -Desired opportunities to acquiring properties, how does that fit the HRA, and how to allocate those funds. -Budgeting for any special studies or research analysis projects (parking, traffic, etc). -Pursuing external funds (in addition to ARPA funds). -Program development, esp. current rehab loan program. ? New? Supplement? Loans or grants. Mr. O’Neil then asked the HRA whether it felt there was value in the HRA and EDA coordinating more closely, and perhaps even considering a joint operational structure. More research would be required to determine how feasible this is, including use of levy and budget abilities. After discussion, it was the consensus of the commission that the purpose of each authority was distinct, and it would be better to be maintain the HRA operations separate from the EDA. The commission also expressed a desire to continue this discussion at a future meeting about enhancing greater collaboration and coordination between the two entities. Commissioner Ovall reviewed item 4.3, the balance sheet report. Mr. O’Neil then reviewed the performance measures and goals for 2023. The HRA discussed in detail the following: Housing and Redevelopment Minutes Page 2 August 1, 2022 ----------------------------- -Promote Preservation of Housing Stock -Promote a Vital Downtown: Review the aging façade improvement microloan program. -Enhance redevelopment opportunities for C/I properties: pursue internal department dialog. After reviewing the 2023 budget detail worksheet, the HRA made the following modifications or suggestions: -Remove $1,200 Lead Forensics -Support leaving $1000 for seasonal marketing but left to staff discretion -CEE Administration fee – leave as is -Professional Services- add $10,000 for potential needs such appraiser fees, study fees, landscape plan -Not supportive of $50,000 expansion of rehab loan program at this time until repositioning of the programs. -$200,000 property acquisition kept in. Commissioner Ovall mentioned that the EDA pays a $150 stipend to its members and suggested the HRA consider at paying a stipend to commission members. He explained the number of additional meetings and involvement in projects, noting if they were to attract and retain top talent, something like this would bring the right people to the table. Mr. O’Neil offered to look into it. He stated it would also require amending the governing documents by the city council. No action was taken. 3. Adjournment Chair Toth adjourned the meeting at 5:44 p.m. Minutes prepared by Jennifer Green. _____________________ Tina Allard, City Clerk _____________________ Larry Toth, Chair Housing & Redevelopment Authority Regular Meeting of the Elk River Housing and Redevelopment Authority Held at the Elk River City Hall Monday, August 1, 2022 Members Present: Chair Larry Toth, Commissioners Denny Chuba, Nate Ovall, Jayme Swenson, and Jennifer Wagner Members Absent: None Staff Present: Economic Development Director Brent O’Neil, Economic Development Specialist Josh Mollan, and Sr. Administrative Assistant/Recording Secretary Jennifer Green 1. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River Housing and Redevelopment Authority was called to order at 5:48 p.m. by Chair Toth. 2. Pledge of Allegiance The Pledge of Allegiance was recited. 3. Consider August 1, 2022, Agenda Moved by Commissioner Ovall and seconded by Commissioner Wagner to approve the August 1, 2022, HRA meeting agenda as presented. Motion carried 5-0. 4. Consent Agenda Moved by Commissioner Ovall and seconded by Commissioner Wagner to approve the consent agenda as follows: 4.1 July 5, 2022, HRA Meeting Minutes 4.2 Check registers as outlined in the staff report. 4.3 Balance sheets as outlined in the staff report. 4.4 Revenue/expenditure reports as outlined in the staff report. Motion carried 5-0. 5. Open Forum No one appeared for Open Forum. Housing and Redevelopment Minutes Page 2 August 1, 2022 ----------------------------- 6.1 HRA Housing Rehabilitation Loan Update Mr. Mollan presented the staff report. He noted some updated statistics from the Star News online web ads with 25,000 impression and 16 clicks. Mr. Mollan stated a Facebook post got 9 views and one reaction. He said they’re planning on a Facebook posting once a month advertising the rehab loan; he asked the commission to let him know if they would like to see more posts. Mr. O’Neil explained the two different CEE monthly report styles in their packets and requested feedback from the commission on ease of reading the content and the size. Commissioner Ovall stated he likes the bar graphs in the new style of reports. The commission would also like an 8 ½ x 11 size that is large enough to read. 6.2 General Updates Mr. O’Neil presented the staff report. He noted Placer.ai software is being used and staff continues to learn its capabilities. He stated he will provide more robust information at a future meeting. Commissioner Ovall asked if the annual Placer.ai subscription fee being split with the EDA is included in the 2023 budget. Mr. O’Neil stated he will add it if it is not. Mr. O’Neil reported Mr. Mollan is working on getting the sign fixed at Main and Gates. He noted the weeds are growing faster than the grass and will consider getting it mowed more often to keep the property looking nice. He noted a vehicle was parked for sale on the property last week and will continue to monitor the site to ensure that doesn’t continue to happen. 8. Adjournment Chair Toth adjourned the HRA meeting at 5:57 p.m. Minutes prepared by Jennifer Green. _____________________ Tina Allard, City Clerk _____________________ Larry Toth, Chair Housing & Redevelopment Authority Closed Meeting of the Elk River Housing and Redevelopment Authority Held at the Elk River City Hall Monday, August 1, 2022 Members Present: Chair Larry Toth, Commissioners Denny Chuba, Nate Ovall, Jayme Swenson, and Jennifer Wagner Members Absent: None Staff Present: Economic Development Director Brent O’Neil, Economic Development Intern Josh Mollan, and Sr. Administrative Assistant/Recording Secretary Jennifer Green 1. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River Housing and Redevelopment Authority was called to order at 6:02 p.m. by Chair Toth. 2. Closed Meeting – MN Statute §13D.05, Subd, 3(c)(3) The HRA held a closed meeting per MN Statute §13D.05, Subd. 3(c)(3) (the “Act”). The purpose of the meeting was to develop or consider an offer or counteroffers for the purchase or sale of real or personal property. The properties discussed are HRA properties at Main St. and Gates Ave.: PIDs: 75-401-0130 75-401-0135 75-401-0140 75-401-0145 75-401-0150 75-401-0105 75-401-0115 3. Adjournment There being no further business, Chair Toth adjourned the meeting 6:26 p.m. Minutes prepared by Jennifer Green. _____________________ Tina Allard, City Clerk _____________________ Larry Toth, Chair Housing & Redevelopment Authority