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8.1 PRSR 09-14-2022 The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity. Updated: August 2020 Request for Action To Parks and Recreation Commission Item Number 8.1 Agenda Section Discussion Meeting Date September 14, 2022 Prepared by Michael Hecker, Parks, and Recreation Director Item Description 2023 Park Improvement Fund and Park Dedication projects Reviewed by Cal Portner, City Administrator Reviewed by Action Requested Discussion of the 2023 Park Improvement Fund and Park Dedication projects Background/Discussion The Parks and Recreation Commission discussed a list of potential projects at the August 10, 2022, Work Session. Partnership agreement financial contributions are included in the PIF including FMR/WHHCA maintenance $6,250 annually (2022-26) and a one-time cost of $9,497 for the GNT regional trail master plan. The Woodland Trails Regional Park storage garage is now estimated at $150,000 for a 30x40’ pole building with overhead doors. Staff recommends a two-stall garage for YAC parks maintenance use estimated at $60,000. The Commission recommended skate park lighting ($15,000) and YAC safety netting ($125,000) from the Park Dedication Fund. We are still reviewing shade structures for the YAC playground as an alternative that was discussed by the Commission. Staff recommends a camera system at Rivers Edge Commons Park Dock for $9,096. Projects recommended from the PIF for 2023 are: • Athletic Fields Master Plan - $45,000 • Lions Park Playground Replacement various designs in the range of $100,000 to $300,000 • WTRP storage garage - $150,000 • YAC two stall garage - $60,000 Financial Impact $380,747 - Park Improvement Fund for 2023 $149,096 - Park Dedication Fund for 2022 & 2023 Mission/Policy/Goal Opportunity to live, work and play Attachments  Park Improvement Fund Spreadsheet  Park Dedication Fund Spreadsheet City of Elk River Park Improvement Fund 2021 2022 2023 2024 2025 2026 Actual Estimate Estimate Estimate Estimate Estimate Cash Balance - Beginning $104,467 $435,904 $266,531 $164,150 $113,100 $217,050 Revenues: Interest Income 4,643 5,000 4,500 2,500 2,000 4,000 Youth Baseball Association - Dugouts 11,540 11,540 - - - - Youth Football - Oak Knoll Lights 14,832 7,416 7,416 - - - Lacrosse - Oak Knoll Lights - 4,450 4,450 4,450 4,450 - Grants 70,984 - - - - - Sponsorships 20,075 12,000 12,000 8,250 3,750 - Transfer In-Liquor Fund 250,000 250,000 250,000 250,000 250,000 250,000 Donations 18,701 4,491 - - - - Total Revenues 390,775 294,897 278,366 265,200 260,200 254,000 Expenditures: Athletic fields demand analysis/master plan - 30,000 45,000 - - - FMP partnership for WHHCA 6,250 6,250 6,250 6,250 6,250 GNT regional trail MP 9,497 Country Crossing basketball court - 112,584 - - - - Country Crossing playground - - - 125,000 - - Deerfield basketball court - - - - 35,000 - Lions Park disc golf 28,000 Lions Park disc playground - 100,000 - - - Ridgewood basketball court - - - - 30,000 - Riverplace - playground/basketball court - - - - - 185,000 Trott Brook tennis court 24,592 253,004 - - - - Trott Brook playground - - - 125,000 - - Reconstruct Kliever Lake Fields basketball courts - - - 50,000 - - Woodland Trails buckthorn removal 25,000 - - - - - YAC two stall garage park maint. 60,000 Woodland Trails storage garage - - 150,000 - - - Woodland Trails nature play area - - - - 75,000 - Misc. projects 10,000 10,000 10,000 10,000 Misc. park maintenance 9,746 34,432 - - - - Total Expenditures 59,338 464,270 380,747 316,250 156,250 201,250 Revenues over/(under) Expenditures 331,437 (169,373) (102,381) (51,050) 103,950 52,750 Cash Balance - Ending $435,904 $266,531 $164,150 $113,100 $217,050 $269,800 9/9/2022 City of Elk River Park Dedication Fund 2021 2022 2023 2024 2025 2026 Actual Estimate Estimate Estimate Estimate Estimate Cash Balance - Beginning $552,634 $935,635 $1,387,980 $1,457,164 $1,105,944 $1,284,724 Revenues: Park dedication 392,210 531,548 150,000 150,000 150,000 150,000 Sale of property - Pinewood CD 99,229 28,780 28,780 28,780 28,780 28,780 Interest 13,185 14,000 24,500 - - - Total Revenues 504,624 574,328 203,280 178,780 178,780 178,780 Expenditures: Miscellaneous 58,050 - - - - - Pinewood - irrigation/utility hookup 63,573 - - - - - Ninja/Fitcore system - - - 280,000 - - YAC - playground safety netting - - 125,000 - - - Orono Pk - sec. cameras/pickleball access.- 94,383 - - - - TH 10 Trail Lights - 12,600 - - - - CR 33 Trail - Local cost share - - - - - - Rivers Edge Commons Dock Camera System 9,096 Skate Park Lighting 15,000 - CR 44 Trail - Local cost share - - - 250,000 - - Total Expenditures 121,623 121,983 134,096 530,000 - - Revenues over/(under) Expenditures 383,001 452,345 69,184 (351,220) 178,780 178,780 Cash Balance - Ending $935,635 $1,387,980 $1,457,164 $1,105,944 $1,284,724 $1,463,504 9/9/2022 LIONS PARKOPTION 1 - NETPLEX905 6th St NWElk River, MN 55330SALES REPRESENTATIVE: Bailey Wolf DESIGNED BY: JLT 8/29/22 3/8" = 1'-0" FLAGSHIP RECREATION 11123 UPPER 33RD ST N LAKE ELMO, MN 55082 763-550-7860 FLAGSHIPPLAY.COM @FLAGSHIPPLAY THIS PLAY AREA & PLAY EQUIPMENT IS DESIGNED FOR AGE RANGES AS NOTED ON PLAN. SHEET LS101 C:\Users\jaqui\Flagship Recreation\Flagship - Documents\2022 Planning\Bailey\BW_Elk River_Lions Park\072222 Preliminary Design\080222 New EquipmentDesigns\100k Opt 1 - NetPlex\ElkRiver_LionsPark 080222 OPT 1.dwgCONTAINER DETAILS TOTAL CONTAINER AREA 2021 SQ FT ASTM SAFETY SURFACING TYPE ENGINEERED WOOD FIBER EDGING TYPE EXISTING CONCRETE CURB **SITE PREPARATION REQUIREMENTS: ·MAXIMUM OF 1% GRADE CHANGE ACROSS CONTAINER ·NO PRE-INSTALLED DRAIN TILE OUTSIDE OF 4 FEET OF PERIMETER ·DRAIN TILE STUB TO BE PROVIDED IF DRAIN TILE IS REQUIRED ·NO DRAINAGE AGGREGATE PRE-INSTALLED ·NO FABRIC PRE-INSTALLED ·MINIMUM CONTAINER SIZE NEEDED DENOTES THE INSIDE OF CURB DIMENSION 8/30/2022Preliminary BudgetPossible AdditionsPossible ReductionsQTYNotesPlay Equipment Design ‐ ElkRiver_LionsPark 080222 OPT186,819.60List Price of Equipment State Contract Discount (6,945.57)8%State Contract #119795Sales Tax ‐ if applicable 0.00Equipment Installation (Man Hours & Concrete for Footings)14,596.42Full professional installation by Landscape Structures Certified Installers *Estimated add for install of additional componentsDelivery of Play equipment800.00estimated / final quote will be providedPer Diem0.00estimated / final quote will be providedMobilization500.00Dumpster(s) ‐ 30 Yard1,050.00(1,050.00)Disposal of packaging material *Possible deduct if owner provides dumpsterSite work*Removal of existing equipment and surfacing by ownerExcavation, Hauling & Disposal (new container) 0.00Demo, Excavation, Hauling & Disposal (existing container) 0.00Removal of existing equipment and surfacingSpecial Equipment (Lull, Lift, Compactor, etc.)0.00Border Options*Remain within existing boarderConcrete Border Straight (LF)0.000Standard 6" W x 12" D w/ rebarConcrete Boarder Curved (LF)0.000Standard 6" W x 12" D w/ rebarPlastic Timbers & Ramp0.00Retaining Wall0.00Concrete Flatwork Concrete Flatwork (Sq. Ft.)0.000Thickened Edge (LF)0.000Thickened edge used when installing a sidewalk adjacent to playground container. Prevents stone base from washing out.Asphalt0.00Concrete Base / mound or sloped surface (2" skim coat)0.00Subgrade PreparationDrainage Aggregate ‐ Pea Rock or Concrete Sand (Tons)0.000Drainage Layer (3" depth) ‐ Recommended with EWF installations Compacted Aggregate Base (Recycled Concrete or Class 5) (Tons)0.000Class 5 aggregate or recycled concrete (w/fines), delivery and installation . 4" ‐ 6" compacted depth. Required for PIP & Synthetic Turf installations Drain Tile (LF)0.000Perforated Corrugated Drain Tile with SockSurfacing Engineered Wood Fiber (EWF)EWF ‐ Playground Safety Surfacing (CY)3,225.062040 sfIPEMA Certified Playground Surfacing ‐ Meets the standards of ASTM, ADA & CPSCGeoTextile Fabric (Sq. Ft.)0.000Price includes installationRubber Wear Mats0.000Rubber Wear Mat. Includes wear pad and deliverySurfacing Poured In Place (PIP) & Synthetic TurfPlayBound Poured In Place by Surface America (Sq. Ft.)0.000Budget estimate assumes use of  Aliphatic Binder (10 year warranty) and 50/50 mix of standard colors & black. Premium Colors have an additional . Synthetic Turf (Sq. Ft.)0.000Painting0.000Security Gurard 0.00Site Restoration (Sq.Ft.)0.000Top soil, seed and blanketPayment & Performance Bonds 0.00Budget Total Total AdditionsTotal ReductionsTotal w/ Additions & Reductions100,045.500.00 (1,050.00)98,995.51Michael HeckerPRELIMINARY BUDGET ‐ THIS IS AN ESTIMATE & NOT A FORMAL QUOTECity of Elk River13065 Orono Pkwy NWElk River, MN 55330 LIONS PARKOPTION 2 - TREETOPS905 6th St NWElk River, MN 55330SALES REPRESENTATIVE: Bailey Wolf DESIGNED BY: JLT 8/29/22 3/8" = 1'-0" FLAGSHIP RECREATION 11123 UPPER 33RD ST N LAKE ELMO, MN 55082 763-550-7860 FLAGSHIPPLAY.COM @FLAGSHIPPLAY THIS PLAY AREA & PLAY EQUIPMENT IS DESIGNED FOR AGE RANGES AS NOTED ON PLAN. SHEET LS101 C:\Users\jaqui\Flagship Recreation\Flagship - Documents\2022 Planning\Bailey\BW_Elk River_Lions Park\072222 Preliminary Design\080222 New EquipmentDesigns\100k Opt 2 - TreeTops\ElkRiver_LionsParkNew 080222 OPT2.dwgCONTAINER DETAILS TOTAL CONTAINER AREA 2021 SQ FT ASTM SAFETY SURFACING TYPE ENGINEERED WOOD FIBER EDGING TYPE EXISTING CONCRETE CURB **SITE PREPARATION REQUIREMENTS: ·MAXIMUM OF 1% GRADE CHANGE ACROSS CONTAINER ·NO PRE-INSTALLED DRAIN TILE OUTSIDE OF 4 FEET OF PERIMETER ·DRAIN TILE STUB TO BE PROVIDED IF DRAIN TILE IS REQUIRED ·NO DRAINAGE AGGREGATE PRE-INSTALLED ·NO FABRIC PRE-INSTALLED ·MINIMUM CONTAINER SIZE NEEDED DENOTES THE INSIDE OF CURB DIMENSION 8/29/2022Preliminary BudgetPossible AdditionsPossible ReductionsQTYNotesPlay Equipment Design ‐ ElkRiver_LionsParkNew 080222 OPT2 73,083.60List Price of Equipment State Contract Discount (4,385.02)6%State Contract #119795Sales Tax ‐ if applicable 0.00Equipment Installation (Man Hours & Concrete for Footings) 21,630.82Full professional installation by Landscape Structures Certified Installers *Estimated add for install of additional componentsDelivery of Play equipment 800.00estimated / final quote will be providedPer Diem 0.00estimated / final quote will be providedMobilization 500.00Dumpster(s) ‐ 30 Yard 1,050.00(1,050.00)Disposal of packaging material *Possible deduct if owner provides dumpsterSite work*Removal of existing equipment and surfacing by ownerExcavation, Hauling & Disposal (new container) 0.00Demo, Excavation, Hauling & Disposal (existing container) 0.00Special Equipment (Lull, Lift, Compactor, etc.)2,209.38*Lift needed to install playground shadeBorder Options*Remain within existing boarderConcrete Border Straight (LF)0.000Standard 6" W x 12" D w/ rebarConcrete Boarder Curved (LF)0.000Standard 6" W x 12" D w/ rebarPlastic Timbers & Ramp0.00Retaining Wall0.00Concrete Flatwork Concrete Flatwork (Sq. Ft.)0.000Thickened Edge (LF)0.000Thickened edge used when installing a sidewalk adjacent to playground container. Prevents stone base from washing out.Asphalt0.00Concrete Base / mound or sloped surface (2" skim coat)0.00Subgrade PreparationDrainage Aggregate ‐ Pea Rock or Concrete Sand (Tons)0.000Drainage Layer (3" depth) ‐ Recommended with EWF installations Compacted Aggregate Base (Recycled Concrete or Class 5) (Tons)0.000Class 5 aggregate or recycled concrete (w/fines), delivery and installation . 4" ‐ 6" compacted depth. Required for PIP & Synthetic Turf installations Drain Tile (LF)0.000Perforated Corrugated Drain Tile with SockSurfacing Engineered Wood Fiber (EWF)EWF ‐ Playground Safety Surfacing (CY)3,225.062040 sfIPEMA Certified Playground Surfacing ‐ Meets the standards of ASTM, ADA & CPSCGeoTextile Fabric (Sq. Ft.)0.000Price includes installationRubber Wear Mats0.000Rubber Wear Mat. Includes wear pad and deliverySurfacing Poured In Place (PIP) & Synthetic TurfPlayBound Poured In Place by Surface America (Sq. Ft.)0.000Budget estimate assumes use of  Aliphatic Binder (10 year warranty) and 50/50 mix of standard colors & black. Premium Colors have an additional . Synthetic Turf (Sq. Ft.)0.000Painting0.000Security Gurard 0.00Site Restoration (Sq.Ft.)0.000Top soil, seed and blanketPayment & Performance Bonds 0.00Budget Total Total AdditionsTotal ReductionsTotal w/ Additions & Reductions98,113.830.00 (1,050.00)97,063.83Michael HeckerPRELIMINARY BUDGET ‐ THIS IS AN ESTIMATE & NOT A FORMAL QUOTECity of Elk River13065 Orono Pkwy NWElk River, MN 55330 LIONS PARKOPTION 3905 6th St NWElk River, MN 55330SALES REPRESENTATIVE: Bailey Wolf DESIGNED BY: JLT 8/29/22 3/8" = 1'-0" FLAGSHIP RECREATION 11123 UPPER 33RD ST N LAKE ELMO, MN 55082 763-550-7860 FLAGSHIPPLAY.COM @FLAGSHIPPLAY THIS PLAY AREA & PLAY EQUIPMENT IS DESIGNED FOR AGE RANGES AS NOTED ON PLAN. SHEET LS101 C:\Users\jaqui\Flagship Recreation\Flagship - Documents\2022 Planning\Bailey\BW_Elk River_Lions Park\072222 Preliminary Design\080222 New EquipmentDesigns\300k Opt 3\ElkRiver_LionsParkNew 080222 OPT3.dwgCONTAINER DETAILS TOTAL CONTAINER AREA 2962 SQ FT ASTM SAFETY SURFACING TYPE POURED IN PLACE TOTAL PERIMETER 205 LN FT EDGING TYPE 6" CONCRETE CURB **SITE PREPARATION REQUIREMENTS: ·MAXIMUM OF 1% GRADE CHANGE ACROSS CONTAINER ·NO PRE-INSTALLED DRAIN TILE OUTSIDE OF 4 FEET OF PERIMETER ·DRAIN TILE STUB TO BE PROVIDED IF DRAIN TILE IS REQUIRED ·NO DRAINAGE AGGREGATE PRE-INSTALLED ·NO FABRIC PRE-INSTALLED ·MINIMUM CONTAINER SIZE NEEDED DENOTES THE INSIDE OF CURB DIMENSION 8/31/2022Preliminary BudgetPossible AdditionsPossible ReductionsQTYNotesPlay Equipment Design ‐ ElkRiver_LionsParkNew 080222 OPT3169,129.55List Price of Equipment State Contract Discount (13,530.36)8%State Contract #119795Sales Tax ‐ if applicable 0.00Equipment Installation (Man Hours & Concrete for Footings)27,251.64Full professional installation by Landscape Structures Certified Installers *Estimated add for install of additional componentsDelivery of Play equipment1,200.00estimated / final quote will be providedPer Diem0.00estimated / final quote will be providedMobilization500.00Dumpster(s) ‐ 30 Yard1,050.00(1,050.00)Disposal of packaging material *Possible deduct if owner provides dumpsterSite work*Removal of existing equipment and surfacing by ownerExcavation, Hauling & Disposal (new container) 0.00Demo, Excavation, Hauling & Disposal (existing container) 0.00Special Equipment (Lull, Lift, Compactor, etc.)2,209.38*Lift needed for playground shadeBorder OptionsConcrete Border Straight (LF)9,058.44205Standard 6" W x 12" D w/ rebarConcrete Boarder Curved (LF)0.000Standard 6" W x 12" D w/ rebarPlastic Timbers & Ramp0.00Retaining Wall0.00Concrete Flatwork Concrete Flatwork (Sq. Ft.)0.000Thickened Edge (LF)0.000Thickened edge used when installing a sidewalk adjacent to playground container. Prevents stone base from washing out.Asphalt0.00Concrete Base / mound or sloped surface (2" skim coat)0.00Subgrade PreparationDrainage Aggregate ‐ Pea Rock or Concrete Sand (Tons)0.000Drainage Layer (3" depth) ‐ Recommended with EWF installations Compacted Aggregate Base (Recycled Concrete or Class 5) (Tons)9,709.51154Class 5 aggregate or recycled concrete (w/fines), delivery and installation . 4" ‐ 6" compacted depth. Required for PIP & Synthetic Turf installations Drain Tile (LF)4,393.50290Perforated Corrugated Drain Tile with SockSurfacing Engineered Wood Fiber (EWF)EWF ‐ Playground Safety Surfacing (CY)0.002040 sfIPEMA Certified Playground Surfacing ‐ Meets the standards of ASTM, ADA & CPSCGeoTextile Fabric (Sq. Ft.)0.000Price includes installationRubber Wear Mats0.000Rubber Wear Mat. Includes wear pad and deliverySurfacing Poured In Place (PIP) & Synthetic TurfPlayBound Poured In Place by Surface America (Sq. Ft.)79,776.532,962Budget estimate assumes use of  Aromatic Binder (7 year warranty) and 50/50 mix of standard colors & black. Premium Colors have an additional . Synthetic Turf (Sq. Ft.)0.000Painting0.000Security Gurard 0.00Site Restoration (Sq.Ft.)0.000Top soil, seed and blanketPayment & Performance Bonds 0.00Budget Total Total AdditionsTotal ReductionsTotal w/ Additions & Reductions290,748.180.00 (1,050.00)289,698.18Michael HeckerPRELIMINARY BUDGET ‐ THIS IS AN ESTIMATE & NOT A FORMAL QUOTECity of Elk River13065 Orono Pkwy NWElk River, MN 55330 EXT. EXT.LIONS PARKOPTION 3905 6th St NWElk River, MN 55330SALES REPRESENTATIVE: Bailey Wolf DESIGNED BY: JLT 8/29/22 3/8" = 1'-0" FLAGSHIP RECREATION 11123 UPPER 33RD ST N LAKE ELMO, MN 55082 763-550-7860 FLAGSHIPPLAY.COM @FLAGSHIPPLAY THIS PLAY AREA & PLAY EQUIPMENT IS DESIGNED FOR AGE RANGES AS NOTED ON PLAN. SHEET LS101 C:\Users\jaqui\Flagship Recreation\Flagship - Documents\2022 Planning\Bailey\BW_Elk River_Lions Park\072222 Preliminary Design\080222 New EquipmentDesigns\300k Opt 4\ElkRiver_LionsParkNew 080222 OPT4.dwgCONTAINER DETAILS TOTAL CONTAINER AREA 2962 SQ FT ASTM SAFETY SURFACING TYPE ENGINEERED WOOD FIBER TOTAL PERIMETER 205 LN FT EDGING TYPE 6" CONCRETE CURB **SITE PREPARATION REQUIREMENTS: ·MAXIMUM OF 1% GRADE CHANGE ACROSS CONTAINER ·NO PRE-INSTALLED DRAIN TILE OUTSIDE OF 4 FEET OF PERIMETER ·DRAIN TILE STUB TO BE PROVIDED IF DRAIN TILE IS REQUIRED ·NO DRAINAGE AGGREGATE PRE-INSTALLED ·NO FABRIC PRE-INSTALLED ·MINIMUM CONTAINER SIZE NEEDED DENOTES THE INSIDE OF CURB DIMENSION 8/31/2022Preliminary BudgetPossible AdditionsPossible ReductionsQTYNotesPlay Equipment Design ‐ ElkRiver_LionsParkNew 080222 OPT4179,012.40List Price of Equipment State Contract Discount (14,320.99)8%State Contract #119795Sales Tax ‐ if applicable 0.00Equipment Installation (Man Hours & Concrete for Footings)26,680.26Full professional installation by Landscape Structures Certified Installers *Estimated add for install of additional componentsDelivery of Play equipment1,200.00estimated / final quote will be providedPer Diem0.00estimated / final quote will be providedMobilization500.00Dumpster(s) ‐ 30 Yard1,050.00(1,050.00)Disposal of packaging material *Possible deduct if owner provides dumpsterSite work*Removal of existing equipment and surfacing by ownerExcavation, Hauling & Disposal (new container) 0.00Demo, Excavation, Hauling & Disposal (existing container) 0.00Special Equipment (Lull, Lift, Compactor, etc.)2,209.38*Lift needed for playground shadeBorder OptionsConcrete Border Straight (LF)9,058.44205Standard 6" W x 12" D w/ rebarConcrete Boarder Curved (LF)0.000Standard 6" W x 12" D w/ rebarPlastic Timbers & Ramp0.00Retaining Wall0.00Concrete Flatwork Concrete Flatwork (Sq. Ft.)0.000Thickened Edge (LF)0.000Thickened edge used when installing a sidewalk adjacent to playground container. Prevents stone base from washing out.Asphalt0.00Concrete Base / mound or sloped surface (2" skim coat)0.00Subgrade PreparationDrainage Aggregate ‐ Pea Rock or Concrete Sand (Tons)0.000Drainage Layer (3" depth) ‐ Recommended with EWF installations Compacted Aggregate Base (Recycled Concrete or Class 5) (Tons)9,709.51154Class 5 aggregate or recycled concrete (w/fines), delivery and installation . 4" ‐ 6" compacted depth. Required for PIP & Synthetic Turf installations Drain Tile (LF)3,893.55257Perforated Corrugated Drain Tile with SockSurfacing Engineered Wood Fiber (EWF)EWF ‐ Playground Safety Surfacing (CY)0.002040 sfIPEMA Certified Playground Surfacing ‐ Meets the standards of ASTM, ADA & CPSCGeoTextile Fabric (Sq. Ft.)0.000Price includes installationRubber Wear Mats0.000Rubber Wear Mat. Includes wear pad and deliverySurfacing Poured In Place (PIP) & Synthetic TurfPlayBound Poured In Place by Surface America (Sq. Ft.)79,776.532,962Budget estimate assumes use of  Aromatic Binder (7 year warranty) and 50/50 mix of standard colors & black. Premium Colors have an additional . Synthetic Turf (Sq. Ft.)0.000Painting0.000Security Gurard 0.00Site Restoration (Sq.Ft.)0.000Top soil, seed and blanketPayment & Performance Bonds 0.00Budget Total Total AdditionsTotal ReductionsTotal w/ Additions & Reductions298,769.070.00 (1,050.00)297,719.07Michael HeckerPRELIMINARY BUDGET ‐ THIS IS AN ESTIMATE & NOT A FORMAL QUOTECity of Elk River13065 Orono Pkwy NWElk River, MN 55330