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5.3 ERMUSR 08-11-2020UTILITIES COMMISSION MEETING TO:FROM: ERMU Commission Melissa Karpinski –Finance Manager MEETING DATE: AGENDA ITEM NUMBER: August 11, 2020 5.3 SUBJECT: 2021 Annual Business Plan: Schedule; Travel & TrainingBudget; Dues & Subscriptions - Fees Budget ACTION REQUESTED: None DISCUSSION: The 2021 budgeting process has begun. Per the 2020 Governance Agenda the budgeting process schedule is as follows: August Meeting: Travel & Training Dues & Subscriptions - Fees September Meeting: 20 Year Capital Projections Capital Projections Conservation Improvement Program October Meeting: Projected Purchased Power Costs Projected Sales Revenues Projected Expenses November Meeting: Completed Budget with Rate Analysis December Meeting: Adopt Budget with Rate changes (if any) FINANCIAL IMPACT: The Travel & Training budget has a 64% increase over the prior year. The increase is mainly due to adding in Labor expense ($90,000) whichwas not included in past budget presentations. If this were removed there would only be a 10% increase from the prior year. Some of the proposed key items are as follows: Additional leadership training in all departments that was identified as a need in our Organizational Effectiveness Survey: $20,000 (distributed among all departments) Participation at the American Public Power Association rodeo for one team: $5,000 Backflow Tester certification class for water operators: $3,600 Additional training for the new Human Resources positions: $2,000 Additional training for IT position: $3,000 ______________________________________________________________________________ Page 1 of 2 74 The Dues& Subscriptions – Fees budget has an81% increaseover the prior year. The increase is mainly due to bonding expenses thatwill be incurredwith bonding for the new field services building ($110,000). The remainder of the increases are immaterialwhen compared year over year. Please note that the presentation of this budget is different than prior years. Only items that are going to the Dues & Subscriptions – Fees general ledger account are being presented for 2021. The estimated breakdown of bonding expenses are as follows: Bond Underwriter’s Discount: $85,000 Bond Service Professional Fee: $25,000 ATTACHMENTS: Proposed 2021 Travel & Training Budget Proposed 2021 Dues & Subscriptions - Fees Budget ______________________________________________________________________________ Page 2 of 2 75 ELK RIVER MUNCIPAL UTILITIES TRAVEL & TRAINING BUDGET FOR 2021 BudgetBudgetBudget # Attending 202120202019 Comments Electric MMUA Overhead Hot Line School2 people 2,110 2,110 3,165 MMUA Underground School2 people 2,110 2,110 3,165 MMUA Transformer School2 people 2,110 2,110 3,510 MMUA Substation Workshop2 people 2,110 2,110 2,110 1st Line Supervision1 person 1,790 1,700 1,700 Advanced Staking Workshop1 person 1,900 1,900 Apprenticeship3 people 1,875 1,100 1,650 MMUA Meter School2 people 1,940 1,940 1,940 MMUA Locator Workshop2 people 720 720 720 Regional Workshop8 people 920 1,150 650 Infrared Camera training - - 750 Competent Person training2 people 950 950 GPS - - 750 APPA Linemen Rodeo team 3 people 5,000 3,401 Los Angles CA 2021 1 team4,284 Cross Training School/Diesel Workshop2 people 1,910 1,910 1,910 PCB Training1 person 1,233 1,428 1,428 Member Information Conf (NISC)1 person 2,135 2,135 1,800 MMUA T&O Conference2 people 230 850 Inventory Foreperson attending partial850 Tree Trimming/Chainsaw Workshop4 people 2,060 4,120 Everyday Leadership Training16 people 7,273 2,000Identified need in Survey Additional Training 2,000 2,000 2,000 13%40,376 35,744 32,382 Water Water Certification Continuing Education3 people 2,000 2,000 2,000 Wastewater Certification Continuing Education3 people 1,500 1,500 1,500 Backflow Tester Certification Class3 people 3,600 - - Professional Operator and Development 1 person 750 750 - 1st Line Supervision1 person 1,790 - - Everyday Leadership Training3 people 1,364 500 -Identified need in Survey Additional Training 2,500 2,500 2,500 86%13,504 7,250 6,000 Technical Services MMUA Locator Workshop - - 750 Advanced Staking Workshop1 person - 7501,900 MMUA Diesel Workshop1 person850 750 750 Engineering seminar1 person - 2,000 2,000 Engineering MPSYCON 875 875 UMMA Meter Workshop1 person 700 903 MN Electric Meter School Tony903 CAD Workshops/GPS - - 2,000 ESRI User Conference - - - Substation School1 person 890 890 890 Power Quality training2 people 1,000 1,000 751 Infrared Camera training1 person 1,000 1,000 1,000 UMMA winter mtg1 people 400 800 800 UMMA summer mtg1 person 400 400 400 1st Line Supervision1 person 1,790 - - Electrical Licensing1 person - 365 361 Cross Training School1 person - 890 890 Apprentice Meter Program (2) - - - Everyday Leadership Training4 person 1,818 1,000Identified need in Survey Additional Training 1,000 1,000 1,000 -28%9,848 13,773 14,120 Administration AWWA1 staff 1,700 1,700 Water Certification Continuing Education1,700 MRWA1 staff 500 500Water Certification Continuing Education Wastewater Certification Continuing Education1 staff 500 500 100 MV-RS Meter/Software training1 staff - - - AWWA National Conference1 staff 2,100 2,100 - Water Utility Management Institute1 staff - - 605 Engineering MPSYCON2 staff 1,750 875 875 UMMA Meter Workshop1 staff 700 - - UMMA winter mtg1 staff 400 - - MMUA Annual Summer Meeting3 staff/ 5 comm7,406 7,406 7,090 MMUA Legislative Round-up2 staff/1 comm1,305 1,305 870 APPA Legislative Round-up2 staff/1 comm6,475 6,475 2,950 MMUA T&O Conference4 staff 2,400 2,400 2,400 Advanced Training1 staff 1,900 1,900 - Engineering seminar1 staff 2,000 - - Clerk's Conference1 staff 800 800 800 MMUA Leadership Academy1 staff 4,310 3,110 3,110 APPA E&O Conference3 staff 6,185 6,185 6,185 APPA National Conference1 staff/0 comm3,050 3,050 1,800 1st Line Supervision2 staff 3,580 3,400 3,400 Member Information Conf (NISC)3 staff 4,270 6,405 5,400 APPA Training (Mgmt, CS, Fin, Eng, CIP, etc)1 staff 2,500 1,529 2,500 APPA Training (Mgmt, CS, Fin, Eng, CIP, etc)1 staff - 1,116 - APPA Board Member and RP3 Travel1 staff - 2,500 - APPA Cybersecurity Summit1 staff - - - Human Resources Training/Conference1 staff 2,000 - - Emergency Preparedness & Restoration3 staff - 1,085 - CPA CPE1 staff 1,500 - - Management Training - - 5,000 Everyday Leadership Training11 person 5,000 - - Additional Training 1,000 1,000 1,000 14%63,331 55,340 45,785 Office Member Information Conf (NISC)2 staff 4,270 4,270 3,600 Customer Service 3,000 5,250 Identified need in Survey1,750 Adobe Publishing & Design Software training1 staff 600 1,000 Communications position attending1,000 MN Municipal Clerks Institute1 staff 800 - -Communications position attending Chamber Leadership Program1 person 400 400 400 Financial/Accounting (APA, SHRM, NISC & Misc) 1,650 3,125 APA Continuing Ed, Misc PR, Excel, Accounting Misc2,925 Everyday Leadership Training10 person 4,545 1,500 -Identified need in Survey Additional Training 1,000 1,000 1,000 APPA Cybersecurity Summit1 staff 1,500 - -New IT Training IT SCCP Online Education1 staff 500 - -New IT Training NISC/Misc IT Training1 staff 1,000 - -New IT Training 16%19,265 16,545 10,675 Safety Training Safe Driver Training7 staff 2,100 2,100 2,100 Additional Training - 1,000 - Hearing Test 700 700 700 MMUA Monthly Safety Meetings 30,000 30,000 29,200 Labor 90,000 - - 263%122,800 33,800 32,000 Education 3,0003,000 3,000 3,0003,000 3,000 Total 165,452272,124 143,962 Total Change 64%15%-1% Budget Change without Labor Component10% Page 1 76 ELK RIVER MUNCIPAL UTILITIES DUES & SUBSCRIPTIONS - FEES BUDGET FOR 2021 BudgetBudgetActual Description202120202019 MMUA Membership Dues32,500 30,679 30,999 MMTG Dues6,600 6,550 6,549 APPA Dues17,000 15,500 15,980 APPA DEED Program Dues3,400 3,100 3,196 APPA Customer Survey Benchmarking1,200 1,200 - Rotary300 300 300 Drug and Alcohol Random Testing800 961 775 Bond Administrative & Management Fees4,000 1,700 4,000 US Bank, City (Bond Disclosure Fees) Publications - 387 - Quarterly MN Dept of Health Water Connection Fee 52,000 52,000 33,222 MRWA Annual Fee 250 270 250 AWWA Annual Fee (Dues and Updates) 2,800 2,445 2,737 MPCA Permit Fee - WTP 345 345 - MPCA Permit Fee - Engines 240 586 211 Homeland Security (Hazardous Chemical Fee) 700 725 - SUSA Membership 125 125 (125) Elk River Chamber Membership 550 500 530 Economic Development Association 350 295 - GASB Subscription 260 265 260 ESRI Small Govt Enterprise agreement 27,000 25,000 5,995 AutoCAD Maintenance Support 2,400 2,600 2,030 Adobe Creative Cloud software 900 1,800 267 Adobe Pro software 900 260 - Resource Training & Solutions membership 210 190 207 Munici-pals Membership 25 25 - Survey Monkey 390 300 360 AWWA Partnership Safe Water Treatment/Distribution 100 300 100 HR professional membership(s) 500 500 - Miscellaneous 4,763 1,000 Detail below5,233 Bond Underwriter's Discount 85,000 - -2021 Bonding Expense Bond Service Professional Fee 25,000 - -2021 Bonding for Field Services Building Total 270,608 149,908 113,076 Budget Change 81%45% Budget Change without Bonding Expenses7% Miscellaneous 4,763 1,000 Total5,233 APA - Northstar Chapter Membership Fee 50 50 Supervisors Legal Update Renewal 530 - Class A Electrical License 130 73 CPA License Renewal 102 204 MN Society of CPA Membership 630 310 Zoom 170 - MCFOA Membership 90 2 memberships45 AWWA Membership Renewal 316 4 memberships158 MPCA Wastewater Certification Renewal 92 4 renewals46 Engineer License Renewal - Even year renewal180 IEEE Membership Renewal 241 241 SHRM Membership Renewal 190 189 Notary Renewal Fee - renews 12/2025120 APA Membership Renewal 260 254 Misc Bonds/Permits 1,750 1,750 Water Operator License 92 4 renewals46 ISC2 Cerfication (IT) 120 - RP2 Application Fee - Every 3 years1,200 BPMS Software - 367 Page 1 77