3.1 MFAC DRAFT MINUTES 10-10-2022
Meeting of the Multipurpose Facility Advisory Commission
Held at the Furniture and Things Community Event Center
Monday, September 12, 2022
Members Present: Vice Chair Jacob Peterson, Commissioners Betsy Gulden,
Greg Loidolt, Mike Westgaard, Jim Hecker,
Kara Walker (arrived at 6:45 p.m.)
Members Absent: Chair David Williams, Commissioner Mike Cunningham,
Matt Westgaard
Staff Present: City Administrator Cal Portner, Parks and Rec Director Michael
Hecker, Facility Superintendent Tim Dalton, Assistant Facility
Superintendent Jeff Shelby, Customer Service Associate Laura Estby
1. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of Multipurpose Facility
Advisory Commission was called to order at 6:30 p.m. by Vice Chair Jake Peterson.
2. Consider 9/12/22 Agenda
Motion by Commissioner Mike Westgaard and seconded by Commissioner
Hecker to approve the September 12, 2022 agenda. Motion carries 5-0.
3. Consider Minutes
3.1 Moved by Commissioner Jim Hecker and seconded by Commissioner
Mike Westgaard to approve the July 11, 2022 minutes. Motion carries 5-0.
3.2 Commissioner Hecker notes in the second paragraph of the Action Items
section, Jake Peterson was listed as the Chair instead of the Vice Chair.
Moved by Commissioner Mike Westgaard and seconded by Commissioner
Gulden to approve the September 7, 2022 minutes with the above changes.
Motion carries 5-0.
4. Open Forum
No one appeared for Open Forum.
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5. Presentations
None
6. Discussion Items
6.1 Review ice user contracts
Building Superintendent Tim Dalton reviews ice contract highlights presented. The
main points and revisions of each contract were outlined on a worksheet and copies
of the working contracts were included in the packet for reference.
ERYHA Contract
Commissioner Westgaard states Elk River Youth Hockey is requesting $230/hour
for a two-year contract. He also notes there may be a turnover in the board next year
so they would like to solidify the rate if possible. YH is uncertain they will need the
1900 hours noted on the contract, but that this could be a “test year”. He added
mite levels have to end when the high school hockey tournaments are over. He asked
for leeway if they didn’t use 1900 hours.
Commissioner Hecker asks if Youth Hockey uses more than 1900 hours will they get
the same rate ($230/hour as opposed to $240/hour which was voted on previously)
Commissioner Loidolt suggests 1800 hours @ $230/hour for the first year and
1900 hours at $240/hour for the second year.
Commissioner Mike Westgaard notes if the rates were going to go up in the second
year, then youth hockey wouldn’t need to commit.
Vice Chair Peterson has reservations about the north end of the fieldhouse going to
just one user.
Commissioner Mike Westgaard replies it wouldn’t make sense for ERYHA to give
up their off-ice area because the cost for the north end of the fieldhouse is the same
price as twice the amount of space in their old facility.
City Administrator Cal Portner adds he will bring the COVID revenue loss info to
the City Council to get AARPA funds transferred to the FTCenter.
Commissioner Mike Westgaard notes ERYHA would like to be at the FTCenter if
there is room for negotiation on the space on the north end of the fieldhouse.
Vice Chair Peterson states he will not approve the contract unless the portion about
the fieldhouse is stricken from the contract.
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Dalton also adds there is discussion about youth hockey contributing to rubber
flooring on the north end of both rinks, which is not included in the contract.
The consensus of the group was to strike point #4 off the contract, and approve a
$230/hour (with the purchase of 1900) hours for two years.
ERFSC Contract
Commissioner Kara Walker states the Elk River Figure Skating Club hasn’t had a
board meeting to discuss rates since the last MPFAC meeting.
Consensus of the Commission to continue to keep the rates at $220/hour for prime
and $175/non-prime for the ERFSC.
Spectrum Contract
The contract for Spectrum High School reflects a $240/hour rate plus a $100/hour
game fee. In addition, Spectrum will handle all aspects of their games.
Elk River High School Contract
Facility Superintendent Tim Dalton shared financial numbers from last year,
regarding Elk River High School Hockey Games. He has contacted the high school
to inform them they will need to cover the operating costs of their games at the
facility going forward. In previous years, the facility has absorbed those costs. He has
reach out to the high school to see how they would like to handle this but has not
heard back.
The commissioners were in agreement that the high school should be responsible for
their operating costs on game nights going forward.
MN Squatch Contract
Facility Superintendent Tim Dalton notes the MN Squatch contract had been signed
previously. The worksheet presented outlined a few points of needed revision.
Commissioner Mike Westgaard asks if the rate for the Squatch office rental was
determined by the amount of square feet.
Consensus by Commission to proceed with MN Squatch contract.
6.2 Format Standing Agenda Responsibilities Chart
Vice Chair Peterson asks to include we review policies annually, possibly in
December and then approve them in January.
City Administrator Cal Portner notes the MPFAC will not always need monthly
meetings, it was just initially set up that way to get established.
Consensus by group to schedule meetings every other month instead.
7. Action Items
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7.1 Motion by Commissioner Mike Westgaard and seconded by
Commissioner Jim Hecker to retire the branding task force. Motion carries 6-
0.
7.2 Motion by Commissioner Loidolt and seconded by Commissioner Walker
to approve the location of the state banners, and to deny graphical approval of
the pro and Olympian wall. Motion carries 6-0.
7.3 Commission moves action item 7/3 to the next MPFAC meeting.
8. Superintendent Updates
9. Announcements
Commission is introduced to new Assistant Facility Supervisor, Jeff Shelby.
Next Meeting Scheduled for October 10, 2022.
10. Adjournment
There being no further business, Vice Chair Peterson adjourned the meeting of the
Multipurpose Facility Advisory Commission at 8:47 p.m.
Minutes prepared by Laura Estby
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Dave Williams, Chair
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Tina Allard, City Clerk