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4.12 SR 11-07-2022Request for Action To Item Number Ma Tor and Ci T Council 4.12 Agenda Section Meeting Date Prepared by Consent November 7, 2022 Tim Sevcik, Street and Park Superintendent Item Description Reviewed by 2023 Equipment Replacement Fund Purchases ustin Femrite, Public Works Director Reviewed by Cal Pormer, Cit T Administrator Action Requested Approve, by motion, the 2023 Streets, Parks, and Building Maintenance Divisions equipment replacement fund purchases. Background/Discussion The city has been unable to purchase pickup trucks since 2020 through the state contract vendors due to the pandemic impacts on manufacturing plants and the 2022 chip shortage. The result is a backlog of 12 pickup trucks overdue for replacement between the Streets, Parks, and Building Maintenance Divisions. Ford has recently released new state contract pricing and set an abbreviated window for placing orders for 2023 model year vehicles. State contract pricing was released on October 24th and the window to submit orders for 2023 model year trucks runs from November 7-16, 2022. Due to this short ordering window, staff recommends submitting orders for the twelve trucks identified by the Fleet Committee for replacement in 2022, prior to this deadline. Truck delivery and invoicing would not be until the summer of 2023 due to manufacturing timelines. Division Unit # Description Vendor Vendor Price Streets 122 F250 Crew Cab Midwa r Ford $48,458.16 Streets 124 F250 Crew Cab Midwa r Ford $48,458.16 Streets 239 F550 Cab Chassis Boyer Ford Trucks $52,854.16 Streets 248 F350 Cab Chassis Bo Ter Ford Trucks $49,549.16 Parks 729 F250 Crew Cab Midwa T Ford $48,458.16 Parks 742 F250 Super Cab Midway Ford $47,135.16 Parks 748 F350 Cab Chassis Bo Ter Ford Trucks $49,549.16 Parks 749 F250 Su er Cab Midwa r Ford $47,135.16 Parks 751 F250 Crew Cab Midway Ford $48,458.16 Bld . Maint. 370 F350 Crew Cab Midwa r Ford $49,919.16 Bld . Maint. 373 F250 Su er Cab Midwa r Ford $47,135.16 Bldg. Maint. 377 F250 Crew Cab Midway Ford $48,458.16 Total from Fleet Re lacement Fund $585,567.92 The Elk River Vision A �arelco�ning co�n�nunity zvitb r•evolutionary and spirzted r•esour•cefulness, exceptional service, and co�n�nunity engage�nent tbat encour•ages and inspir•es pr•osperzty. R�O�IMER'EO �'P M �� Updated.• August 2020 All existing trucks will be sold at auction once the replacement trucks are received. In addition to the truck purchases, three trucks (Units 748, 239, 248) will require the purchase and installation of dump bodies; four others (Units 729, 122, 370, 373) will need replacement plows; and one truck will receive a lift gate (Unit 748). Those purchases will be brought back to Council for approval once new state contracts are in place with the respective vendors. Financial Impact $585,567.92 from the Equipment Replacement Fund, $650,000 is budgeted in the 2023 capital budget for these replacements. Mission/Policy/Goal Replacement of this equipment will help to ensure a sustainable city fleet in order to continue to provide exceptional service in the areas of streets, parks, and building maintenance. Attachments ■ Midway Ford Vendor Quotes ■ Boyer Ford Truck Vendor Quotes N:APublic Bodies\tlgenda Packets\11-07-2022\Fulal\Laserfiche\x4.13 si Stieet Paik Eq Puichases.docx Midway Ford Commercial Fieet and Government Sales 2777 N. Snelling Ave. Roseville MN 55113 FTM22 Contract # 169665 2023 F250 4X4- Crew Cab- 6.75' Box Automatic Transmission Dual Front Air Bags AMIFM Radio Tow Hitch Tilt Wheel Sync Brake Controlier LT245/75r17E AT Tire Running boards 120V Outlet Snow Plow/Camper P Ud}fi#�E� SWItC11�S Options Price Totals Extended Warranty Transit Impr Excise Tax Tax Exempt Lic 6.5% Sales Tax Document fee Sub totaf per vehicle Number of Vehicles 9 �°�.'�`� , �� '�. � 40/20/40 Viny1 Front Seat Standard Base Upholstery 4-Wheel ABS Brakes Air Conditioning LT245175r17 E All Season Tires Shift on Fly 4x4 Power Windows $104 $542 $191 x X X X X X X X X X Travis Swanson 651-343-5212 �;�� :�a;��ii�� vf��. r� � ��..�9�� Front Tow Hooks Rubber Ftoar Covering Biack Bumpers w/Rear Step Matching Full Size Spare Tire 6.8L V8 Rear View Camera Power Locks ;eri4r Colors Gode e Jeans Metaliic N1 �naaow Magneti� IcoroiC S' x Extend�d Service Contracts Cost Select 7 year175,000 mile $3,400 PremiumCare Warranty (Bumper to Bumper) You must have a active FIN code to participate in this purchase contract : FIN code # Purchase Order required prior to or er placement PO # ame , Acceptance Sig Print Name and Date one and fax Midway Ford CommercFal Fleet and Government Sales 2777 N. Sneiling Ave. Roseville MN 55113 ,..� ,. � , ,. .` �; � � `` r�; FTM20 Contract # 169665 ` 2023 F250 4X4- Super Cab- 6.75' Box Automatic Transmission 40/20/40 Vinyl Front Seat Duat Front Air Bags Standard Base Upholstery AM/FM Radio 4-Wheel ABS Brakes Tow Hitch Air Conditioning Tilt Wheel LT245/75r17 E All Season Tires Sync Shift on Fly 4x4 Power windows Power Locks Cloth 4Ul20/40 Sea1 LT245/75r17E AT Upt�tter switches 410 Amp Alterna Spray-In bedlinei Dual k�atteries XL Chrome Pkp Options Price Totals Extended Warranty Transit Impr Excise Tax Tax Exempt Lic 6.5% Sales Tax Document fee Sub total per vehicle Number of Vehicles +Grand Total for all units me and 1S $286 x BM $150 x 8B $405 x �3C $160 x �76 $277 x 6S $150 x 76 $104 X 5S $542 x 6M $191 x 6V $205 x cxieriar Bku�.� Ra..�� Sto�G �_ Shadow I Magnetic Ingot Silv Oxf~ � Travis Swanson 651-343-5212 �� ;:�7 � ° =-.�nidwa ord com Fax # 651-604-2936 Front Tow Hooks Rubber Floor Covering Black Bumpers wlRear Step Matching Full Size Spare Tire 6.8L V8 Rear View Camera Cruise Extended Service Con 7 yeaN75,000 mtle PremiumCare Warranty (Bumper to Bumper) J7 — UX Z1 X Cost You must have a active F1N code to participate in this �tals purchase contract : FIN code # 645.16 Purchase Order required prior to order p acement 470.00 PO # Name of Organization 7,135.16 3 Address 1,4�5.48 City, State, Zip Contact Person/ Phone # Contact's e-mail address and fax Midway Ford Commercial Fleet and Government Sales 2777 N. Snelling Ave. Rose�ille MN 55113 FTM32 Contract # 169665 2023 F350 4X4- Crew Cab- 6.75' Box Aut�matic Transmission Dual Front Alr Bags AM/FM Radio Tow Hitch Tilt Wheel Sync Brake Controller Cloth 40/20/40 Seat LT275/70r18E AT Tires 18" Steei Wheels Running boards 120V Outlet Snow F�Iow/Camper Pkg Upfitter switches 410 Amp Alternators Spray-In bedliner Bass Price 6.8 Gas Options Price Totals Extended Warranty Transit Impr Excise Tax Tax Exempt Lic 6.5% Sales Tax Document fee Sub total per vehicle Number af Vehicles Grand Total for all units 43C 47 B 66S 67B 85S 86M � � 4� k `: . ._ _ r a +° �i - - <. `,, �� , �•� -��-� -- �. , �a � �^s '. ,�' � r, �° f �' �"",�� _ ' "�'r'+" t 1 � 40/20/40 Vinyl Front Seat Standard Base Upholstery 4-Wheel ABS Brakes Air Conditioning LT245/75r17 E All Season Tires Shift on Fly 4x4 Powe� Windows $241 $414 $405 16 1 , 5tate, Zip nature Person/ x X X X X X X X x X X or Icanic S�Iver P Dxford White 7 year/75,000 mile PremiumCare Warranty (Bumper to Bumper) ur� iM7 JS Z1 x �ost Select Yau must have a active FIiV code to participate in this Totais purchase contract : FIN code # �6,924_16 Purchase Order required prior to order placement �2,975.00 PO # Travis Swanson 651-343-5212 ,c.�:: �, � . ��iemidwa ord.com '��' � �?��-��s�.�c�'�� Front Tow Hooks Rubber Floor Covering Black Bumpers w/Rear Step Matching Full Siae Spare Tire 6.$L V8 Rear View Camera Power Locks Print Name and Title Date � Contact's e-mail address 11 /1 /22, 1:09 PM Preview Order 7011 - F3H 4x4 Reg Chas Cab DRW- ELK RIVER �r Preview Order 7011- F3H 4x4 Reg Chas Cab DRW: Order Summary Time of Preview: 11/01/2022 13:09:11 Dealership Name: Boyer Ford Trucks, Inc. Dealer Rep. Max Koolmo Type Fleet Vehicle Line Superduty Customer Name ELK RIVER Priority Code A2 Model Year 2023 DESCRIPTION F350 4X4 CHASSIS CAB DRW/169 1691NCH WHEELBASE TOTAL BASE VEHICLE OXFORD WHITE CLOTH 40/20/40 SEAT MEDIUM DARKSLATE PREFERRED EQUIPMENT PKG.640A .XL TRIM .AIR CONDITIONING -- CFC FREE .AM/FM STEREO MP3/CLK .7.3L DEVCT NA PFI V8 ENGINE 10-SPEED AUTO TORQSHIFT LT245/75R17E BSW ALL-TERRAIN 4.30 RATIO LIMITED SLIP AXLE FORD FLEETSPECIALADJUSTMENT FRONT LICENSE PLATE BRACKET PLATFORM RUNNING BOARDS 14000# G V W R PAC KAG E TOTAL BASE AND OPTIONS DISCOUNTS TOTAL ORDERING FIN: QS031 END USER FIN: QS031 PO NUMBER: UNIT 748 Customer Name: Customer Address: INVOICE DESCRIPTION $47999 ENGINEBLOCK HEATER $0 SOSTATEEMISSIONS $46519 PRO POWER ONBOARD - 2KW $0 SNOW PLOW PREP PACKAGE $91 JOB #1 ORDER $0 CENTER HIGH MOUNTSTOP LAMP $0 WHEEL WELL LINERS - FRONT $0 40 GAL AFT OF AXLE FUEL TNK $0 EXTERIOR BACKUP ALARM $0 DUALBATTERY $0 REAR VIEW CAMERA & PREP KIT $0 SPECIAL DEALER ACCOUNT ADJUSTM $150 SPECIAL FLEET ACCOUNT CREDIT $351 FUELCHARGE $-692 NET INVOICE FLEET OPTION (B4A) $0 PRICED DORA $291 ADVERTISING ASSESSMENT $0 DESTINATION & DELIVERY Customer Email: Customer Phone: Sales Code : F58900 OrderCode 7011 Price Level 315 INVOICE $91 $0 $897 $228 $0 $0 $164 $0 $137 $191 $377 $-1076 $-1480 $28.16 $� $0 $0 $1795 INVOICE $49549.16 NA $49549.16 Customer Signature Date This order has not been submitted to the order bank. This is not an invoice. about:blank 1/1 11 /1 /22, 1:10 PM Preview Order 7012 - F3H 4x4 Reg Chas Cab DRW- ELK RIVER �r Preview Order 7012 - F3H 4x4 Reg Chas Cab DRW: Order Summary Time of Preview: 11/01/2022 13:10:33 Dealership Name: Boyer Ford Trucks, Inc. Dealer Rep. Max Koolmo Type Fleet Vehicle Line Superduty Customer Name ELK RIVER Priority Code A2 Model Year 2023 DESCRIPTION F350 4X4 CHASSIS CAB DRW/169 1691NCH WHEELBASE TOTAL BASE VEHICLE OXFORD WHITE CLOTH 40/20/40 SEAT MEDIUM DARKSLATE PREFERRED EQUIPMENT PKG.640A .XL TRIM .AIR CONDITIONING -- CFC FREE .AM/FM STEREO MP3/CLK .7.3L DEVCT NA PFI V8 ENGINE 10-SPEED AUTO TORQSHIFT LT245/75R17E BSW ALL-TERRAIN 4.30 RATIO LIMITED SLIP AXLE FORD FLEETSPECIALADJUSTMENT FRONT LICENSE PLATE BRACKET PLATFORM RUNNING BOARDS 14000# G V W R PAC KAG E TOTAL BASE AND OPTIONS DISCOUNTS TOTAL ORDERING FIN: QS031 END USER FIN: QS031 PO NUMBER: UNIT 748 Customer Name: Customer Address: INVOICE DESCRIPTION $47999 ENGINEBLOCK HEATER $0 SOSTATEEMISSIONS $46519 PRO POWER ONBOARD - 2KW $0 SNOW PLOW PREP PACKAGE $91 JOB #1 ORDER $0 CENTER HIGH MOUNTSTOP LAMP $0 WHEEL WELL LINERS - FRONT $0 40 GAL AFT OF AXLE FUEL TNK $0 EXTERIOR BACKUP ALARM $0 DUALBATTERY $0 REAR VIEW CAMERA & PREP KIT $0 SPECIAL DEALER ACCOUNT ADJUSTM $150 SPECIAL FLEET ACCOUNT CREDIT $351 FUELCHARGE $-692 NET INVOICE FLEET OPTION (B4A) $0 PRICED DORA $291 ADVERTISING ASSESSMENT $0 DESTINATION & DELIVERY Customer Email: Customer Phone: Sales Code : F58900 OrderCode 7012 Price Level 315 INVOICE $91 $0 $897 $228 $0 $0 $164 $0 $137 $191 $377 $-1076 $-1480 $28.16 $� $0 $0 $1795 INVOICE $49549.16 NA $49549.16 Customer Signature Date This order has not been submitted to the order bank. This is not an invoice. about:blank 1/1 11 /1 /22, 1:10 PM Preview Order 7013 - F5H 4x4 Reg Chas Cab DRW- ELK RIVER �r Preview Order 7013 - FSH 4x4 Reg Chas Cab DRW: Order Summary Time of Preview: 11/01/2022 13:10:49 Dealership Name: Boyer Ford Trucks, Inc. Dealer Rep. Max Koolmo Type Fleet Vehicle Line Superduty Customer Name ELK RIVER Priority Code A2 Model Year 2023 DESCRIPTION F550 4X4 CHASSIS CAB DRW/169 1691NCH WHEELBASE TOTAL BASE VEHICLE OXFORD WHITE CLOTH 40/20/40 SEAT MEDIUM DARKSLATE PREFERRED EQUIPMENT PKG.660A .XL TRIM .AIR CONDITIONING -- CFC FREE .AM/FM STEREO MP3/CLK .7.3L DEVCT NA PFI V8 ENGINE 10-SPEED AUTO TORQSHIFT 225/70R19.SG BSW MAXTRACTIRE 4.88 RATIO LIMITED SLIP AXLE PAYLOAD PLUSPACKAGE UPGRADE FORD FLEETSPECIALADJUSTMENT FRONT LICENSE PLATE BRACKET PLATFORM RUNNING BOARDS 19500# G V W R PAC KAG E TOTAL BASE AND OPTIONS DISCOUNTS TOTAL ORDERING FIN: QS031 END USER FIN: QS031 PO NUMBER: UNIT 239 Customer Name: Customer Address: INVOICE DESCRIPTION $50274 ENGINEBLOCK HEATER $0 SOSTATEEMISSIONS $48692 PRO POWER ONBOARD - 2KW $0 SNOW PLOW PREP PACKAGE $91 CENTER HIGH MOUNTSTOP LAMP $0 WHEEL WELL LINERS - FRONT $0 40 GAL AFT OF AXLE FUEL TNK $0 EXTERIOR BACKUP ALARM $0 DUALBATTERY $0 LOW DEFLECTION PACKAGE $0 REAR VIEW CAMERA & PREP KIT $0 SPECIAL DEALER ACCOUNT ADJUSTM $195 SPECIAL FLEET ACCOUNT CREDIT $360 FUELCHARGE $1051 NET INVOICE FLEET OPTION (B4A) $-692 PRICED DORA $0 ADVERTISING ASSESSMENT $291 DESTINATION & DELIVERY $0 Customer Email: Customer Phone: Sales Code : F58900 OrderCode 7013 Price Level 315 INVOICE $91 $0 $897 $228 $0 $164 $0 $137 $191 $100 $377 $-1149 $-1582 $28.16 $� $0 $0 $1795 INVOICE $52854.16 NA $52854.16 Customer Signature Date This order has not been submitted to the order bank. This is not an invoice. about:blank 1/1