4.13 SR 11-21-2022
Request for Action
To Item Number
Mayor and City Council 4.13
Agenda Section Meeting Date Prepared by
Consent November 21, 2022 Tim Sevcik, Street and Park Superintendent
Item Description Reviewed by
2023 Equipment Replacement Fund Purchases Justin Femrite, Public Works Director
Reviewed by
Cal Portner, City Administrator
Action Requested
Approve, by motion, the 2023 Parks Maintenance Division Equipment Replacement Fund purchases of a John
Deere 5095 tractor with attachments.
Background/Discussion
The Parks Maintenance Division’s current 2009 John Deere 5095 tractor is approved for replacement in the 2023
Fleet Capital Replacement Fund Budget. Our vendors anticipate cost increases of up to 10 percent to occur after
the first of the year on the tractor and needed attachments. In order to take advantage of current pricing staff
recommends ordering this tractor under the current state contract. Receipt and payment of the tractor is
anticipated in July of 2023.
The 5095 tractor is a versatile piece of equipment with the Park Maintenance Divisions fleet. It is utilized for
seeding, fertilizing, herbicide application, rough mowing, and plowing trails and parking lots. It also serves as a
secondary piece of mowing equipment for the for roadside mowing Streets Division.
In addition to the replacement of the tractor, staff recommends replacing the boom sprayer unit, the snowplow,
and the flail mower which are over 20 years old and are failing and the flail mower is no longer operational.
Financial Impact
$96,098.42 from the 2023 Fleet Capital Replacement Fund budget which is properly funded and planned for this
purchase.
Mission/Policy/Goal
Replacement of this equipment will help to ensure a sustainable city fleet in order to continue to provide
exceptional service in the areas of streets, parks, and building maintenance.
Attachments
Minnesota Equipment, Inc. Equipment Quote
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional
service, and community engagement that encourages and inspires prosperity.
Updated: August 2020
Customer:
Quotes are valid for 30 days from the creation date or upon contract
expiration, whichever occurs first.
A Purchase Order (PO) or Letter of Intent (LOI) including the below
information is required to proceed with this sale. The PO or LOI will be
returned if information is missing.
For any questions, please contact:
Vendor: Deere & Company
2000 John Deere Run
Eric Brunelle
Cary, NC 27513
Minnesota Equipment, Inc.
Signature on all LOIs and POs with a
13725 Main Street
signature line
Rogers,MN55374
Contract name or number; or JD Quote ID
Tel: 763-428-4107
Fax: 763-428-2700
Sold to street address (no PO box)
Email:ericbrunelle@mnequip.com
Ship to street address (no PO box)
Bill to contact name and phone number
Bill to address
Bill to email address (required to send the invoice and/or to obtain the tax
exemption certificate
Membership number if required by the contract
Quotes of equipment offered through contracts between Deere & Company, its divisions
and subsidiaries (collectively “Deere”) and government agencies are subject to audit and
access by Deere's Strategic Accounts Business Division to ensure compliance with the
terms and conditions of the contracts.
Quote Id: 27576181
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT
TO (VENDOR):TO DELIVERING DEALER:
Deere & CompanyMinnesota Equipment, Inc.
2000 John Deere Run13725 Main Street
Cary, NC 27513Rogers, MN 55374
FED ID: 36-2382580 763-428-4107
UEID: FNSWEDARMK53rogerssales@mnequip.com
Prepared For:
CITY OF ELK RIVER PARKS
Proposal For:
Delivering Dealer:Quote Prepared By:
Eric BrunelleEric Brunelle
ericbrunelle@mnequip.com
Minnesota Equipment, Inc.
13725 Main Street
Rogers, MN 55374
rogerssales@mnequip.com
Date:07 October 2022Offer Expires: 31 October 2022
Confidential
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT
TO (VENDOR):TO DELIVERING DEALER:
Deere & CompanyMinnesota Equipment, Inc.
2000 John Deere Run13725 Main Street
Cary, NC 27513Rogers, MN 55374
FED ID: 36-2382580 763-428-4107
UEID: FNSWEDARMK53rogerssales@mnequip.com
Quote Summary
Prepared For:Delivering Dealer:
CITY OF ELK RIVER PARKSMinnesota Equipment, Inc.
Eric Brunelle
13065 ORONO PKWY NW
ELK RIVER, MN 5533013725 Main Street
Business: 763-635-1000
Rogers, MN 55374
763-428-4107
Phone:
ericbrunelle@mnequip.com
Quote ID:27576181
Created On:07 October 2022
Last Modified On:12 October 2022
Expiration Date:31 October 2022
Equipment SummarySelling PriceExtended
Qty
JOHN DEERE 5095M Utility Tractor$ 90,897.42X1=$ 90,897.42
Contract:Sourcewell Ag Tractors 110719-JDC (PG 1P CG 70)
Price Effective Date: October 6, 2022
BOSS 10' POWER-V DTX$ 14,950.00X1=$ 14,950.00
Contract:Sourcewell Ag Tractors 110719-JDC (PG 1P CG 70)
Price Effective Date:
DIAMOND 90" OFF-SET HD 3PT $ 13,351.00X1=$ 13,351.00
FLAIL MOWER
Contract:Sourcewell Ag Tractors 110719-JDC (PG 1P CG 70)
Price Effective Date:
DEMCO RMLE 300 GAL. 21' $ 13,500.00X1=$ 13,500.00
SPRAYER W/ FOAM & 100' REEL
Contract:Sourcewell Ag Tractors 110719-JDC (PG 1P CG 70)
Price Effective Date:
Equipment Total$ 132,698.42
Trade In SummaryQtyEachExtended
2009 JOHN DEERE 5095M CAB, TURF, W/ 1$ 33,800.00$ 33,800.00
BOSS V-PLOW
Accepted By : X ______________
Salesperson : X ______________
Confidential
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT
TO (VENDOR):TO DELIVERING DEALER:
Deere & CompanyMinnesota Equipment, Inc.
2000 John Deere Run13725 Main Street
Cary, NC 27513Rogers, MN 55374
FED ID: 36-2382580 763-428-4107
UEID: FNSWEDARMK53rogerssales@mnequip.com
PayOff$ 0.00
Total Trade Allowance$ 33,800.00
B&B 200 GAL 3PT. SPRAYER1$ 1,700.00$ 1,700.00
PayOff$ 0.00
Total Trade Allowance$ 1,700.00
LOFTNESS 87" OFF-SET REAR FLAIL MOWER1$ 1,100.00$ 1,100.00
PayOff$ 0.00
Total Trade Allowance$ 1,100.00
Trade In Total$ 36,600.00
* Includes Fees and Non-contract itemsQuote Summary
Equipment Total$ 132,698.42
Trade In$ (36,600.00)
SubTotal$ 96,098.42
Est. Service $ 0.00
Agreement Tax
Total$ 96,098.42
Down Payment(0.00)
Rental Applied(0.00)
Balance Due$ 96,098.42
Accepted By : X ______________
Salesperson : X ______________
Confidential
Selling Equipment
Quote Id: 27576181Customer Name:CITY OF ELK RIVER PARKS
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT
TO (VENDOR):TO DELIVERING DEALER:
Deere & CompanyMinnesota Equipment, Inc.
2000 John Deere Run13725 Main Street
Cary, NC 27513Rogers, MN 55374
FED ID: 36-2382580 763-428-4107
UEID: FNSWEDARMK53rogerssales@mnequip.com
JOHN DEERE 5095M Utility Tractor
Hours:
Stock Number:
Selling Price *
Contract:Sourcewell Ag Tractors 110719-JDC (PG 1P CG
70)$ 90,897.42
Price Effective Date:October 6, 2022
* Price per item - includes Fees and Non-contract items
CodeDescriptionQtyList PriceDiscount%DiscountContractExtended
AmountPriceContract
Price
19AGPY5095M Utility Tractor1$ 75,397.0022.00$ 16,587.34$ 58,809.66$ 58,809.66
Standard Options - Per Unit
ISOBUS/GreenStar™$ 814.0022.00$ 179.08$ 634.92$ 634.92
182B1
Ready
$ 0.0022.00$ 0.00$ 0.00$ 0.00
183AJDLink™ Capable1
$ 0.0022.00$ 0.00$ 0.00$ 0.00
0202United States1
$ 0.0022.00$ 0.00$ 0.00$ 0.00
0409English Operators Manual1
$ 0.0022.00$ 0.00$ 0.00$ 0.00
0500Less Package1
Powr8™ 32F/16R 40 km/h $ 7,601.0022.00$ 1,672.22$ 5,928.78$ 5,928.78
13971
Transmission
$ 0.0022.00$ 0.00$ 0.00$ 0.00
1799Less Loader Prep Package1
$ 0.0022.00$ 0.00$ 0.00$ 0.00
1950Less Application1
Premium Panorama Roof $ 17,200.0022.00$ 3,784.00$ 13,416.00$ 13,416.00
20601
Cab
Premium Air Suspension $ 1,653.0022.00$ 363.66$ 1,289.34$ 1,289.34
21211
Seat
Instructional Seat with Seat-$ 684.0022.00$ 150.48$ 533.52$ 533.52
24101
belt
$ 373.0022.00$ 82.06$ 290.94$ 290.94
2511Mirror Telescopic LH & RH1
$ 737.0022.00$ 162.14$ 574.86$ 574.86
3025Corner Post Deluxe Exhaust1
3 Mechanical Stackable $ 1,083.0022.00$ 238.26$ 844.74$ 844.74
33261
Rear SCV
3 Stackable Mid SCVs with $ 946.0022.00$ 208.12$ 737.88$ 737.88
34301
Mechanical Joystick Control
$ 0.0022.00$ 0.00$ 0.00$ 0.00
3820Two Speed PTO - 540/540E1
$ 0.0022.00$ 0.00$ 0.00$ 0.00
4000Less Front Hitch1
Confidential
Selling Equipment
Quote Id: 27576181Customer Name:CITY OF ELK RIVER PARKS
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT
TO (VENDOR):TO DELIVERING DEALER:
Deere & CompanyMinnesota Equipment, Inc.
2000 John Deere Run13725 Main Street
Cary, NC 27513Rogers, MN 55374
FED ID: 36-2382580 763-428-4107
UEID: FNSWEDARMK53rogerssales@mnequip.com
Electronic Hitch Control with $ 581.0022.00$ 127.82$ 453.18$ 453.18
40301
Remote Control on LH
Fender
Telescoping Draft Links with $ 0.0022.00$ 0.00$ 0.00$ 0.00
41101
Ball End - Category 2
LH and RH Adjustable Lift $ 108.0022.00$ 23.76$ 84.24$ 84.24
41551
Links
Mechanical Center Link with $ 0.0022.00$ 0.00$ 0.00$ 0.00
42101
Ball Ends - Category 2
$ 159.0022.00$ 34.98$ 124.02$ 124.02
4313Drawbar with Hammerstrap1
$ 0.0022.00$ 0.00$ 0.00$ 0.00
4420LH & RH Stabilizer Bar1
$ 0.0022.00$ 0.00$ 0.00$ 0.00
5010Flange Axle1
$ 0.0022.00$ 0.00$ 0.00$ 0.00
5090Steel Rear Wheels1
460/85R30 (18.4R30) R1W $ 0.0022.00$ 0.00$ 0.00$ 0.00
51331
Radial
$ 0.0022.00$ 0.00$ 0.00$ 0.00
5999No Tire Brand Preference1
$ 0.0022.00$ 0.00$ 0.00$ 0.00
6040MFWD Front Axle1
320/85R24 (12.4R24) R1W $ 0.0022.00$ 0.00$ 0.00$ 0.00
62031
Radial
$ 1,038.0022.00$ 228.36$ 809.64$ 809.64
8015Front Fenders - Turnable1
$ 295.0022.00$ 64.90$ 230.10$ 230.10
8020Rear Fender Extensions1
$ 332.0022.00$ 73.04$ 258.96$ 258.96
8727LED Beacon Light1
Full LED Lighting Package $ 669.0022.00$ 147.18$ 521.82$ 521.82
87311
with Headlights
Standard Options Total$ 34,273.00$ 7,540.06$ 26,732.94$ 26,732.94
Technology Options/Non-Contract/Open Market
$ 0.0022.00$ 0.00$ 0.00$ 0.00
1900Less Display1
$ 0.0022.00$ 0.00$ 0.00$ 0.00
1880Less Receiver1
Technology Options Total$ 0.00$ 0.00$ 0.00$ 0.00
Dealer Attachments/Non-Contract/Open Market
$ 577.5022.00$ 127.05$ 900.90$ 900.90
BSJ10595Quick-Hitch Category 22
Weight, Rear Wheel - 150 $ 586.8722.00$ 129.11$ 915.52$ 915.52
SU575132
kg (330lb)
$ 1,615.9022.00$ 355.50$ 1,260.40$ 1,260.40
BW15852Large ballast box1
MISCMISC WEIGHT $ 100.0022.00$ 22.00$ 78.00$ 78.00
1
HARDWHARDWARE
TURF REAR/RADIAL $ 2,200.000.00$ 0.00$ 2,200.00$ 2,200.00
TIRES1
FRONT
Dealer Attachments Total$ 6,244.64$ 889.82$ 5,354.82$ 5,354.82
Confidential
Selling Equipment
Quote Id: 27576181Customer Name:CITY OF ELK RIVER PARKS
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT
TO (VENDOR):TO DELIVERING DEALER:
Deere & CompanyMinnesota Equipment, Inc.
2000 John Deere Run13725 Main Street
Cary, NC 27513Rogers, MN 55374
FED ID: 36-2382580 763-428-4107
UEID: FNSWEDARMK53rogerssales@mnequip.com
Value Added Services $ 0.00$ 0.00$ 0.00
Total
Total Selling Price$$ 25,017.22$ 90,897.42$ 90,897.42
115,914.64
BOSS 10' POWER-V DTX
Equipment Notes:
Hours:
0
Selling Price *
Stock Number:
$ 14,950.00
Contract:Sourcewell Ag Tractors 110719-JDC (PG 1P CG
70)
Price Effective Date:
* Price per item - includes Fees and Non-contract items
CodeDescriptionQtyList PriceDiscount%DiscountContractExtended
AmountPriceContract
Price
11$ 14,950.000.00$ 0.00$ 14,950.00$ 14,950.00
Total Selling Price$ 14,950.00$ 0.00$ 14,950.00$ 14,950.00
DIAMOND 90" OFF-SET HD 3PT FLAIL MOWER
Equipment Notes:
Hours:
0
Selling Price *
Stock Number:
$ 13,351.00
Contract:Sourcewell Ag Tractors 110719-JDC (PG 1P CG
70)
Price Effective Date:
* Price per item - includes Fees and Non-contract items
CodeDescriptionQtyList PriceDiscount%DiscountContractExtended
AmountPriceContract
Price
11$ 13,351.000.00$ 0.00$ 13,351.00$ 13,351.00
Total Selling Price$ 13,351.00$ 0.00$ 13,351.00$ 13,351.00
DEMCO RMLE 300 GAL. 21' SPRAYER W/ FOAM & 100' REEL
Confidential
Selling Equipment
Quote Id: 27576181Customer Name:CITY OF ELK RIVER PARKS
ALL PURCHASE ORDERS MUST BE MADE OUT ALL PURCHASE ORDERS MUST BE SENT
TO (VENDOR):TO DELIVERING DEALER:
Deere & CompanyMinnesota Equipment, Inc.
2000 John Deere Run13725 Main Street
Cary, NC 27513Rogers, MN 55374
FED ID: 36-2382580 763-428-4107
UEID: FNSWEDARMK53rogerssales@mnequip.com
Equipment Notes:
Hours:
0
Selling Price *
Stock Number:
$ 13,500.00
Contract:Sourcewell Ag Tractors 110719-JDC (PG 1P CG
70)
Price Effective Date:
* Price per item - includes Fees and Non-contract items
CodeDescriptionQtyList PriceDiscount%DiscountContractExtended
AmountPriceContract
Price
11$ 13,500.000.00$ 0.00$ 13,500.00$ 13,500.00
Total Selling Price$ 13,500.00$ 0.00$ 13,500.00$ 13,500.00
Confidential