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9.1 SR 11-21-2022
Request for Action To Item Number Mayor and Council 9.1 Agenda Section Meeting Date Prepared by Work Session November 21, 2022 Facility Superintendent, Tim Dalton Item Description Reviewed by 2023 Multi-Purpose Facility Annual Budget Cal Portner, City Administrator Reviewed by Action Requested Review and approve the 2023 Multi-Purpose Facility Annual Budget. Background/Discussion On November 14, 2022, the Multipurpose Facility Advisory Commission unanimously approved (8-0 vote) the 2023 Annual Budget. The Commission began review of this budget July 11, 2022. The budget presented features ice sale revenue projections of $830,000, a 29 percent increase ($190,000) over the 2022 ice revenue projection. The budget also includes a $202,000 Capital Improvement expenditure for a new Zamboni Ice Resurfacer. By attributing $102,000 of the Capital Improvement costs for the Zamboni to the Fund Balance, cutting part time labor costs, increasing recreation programing and room rental projections, the total budget is projected to have a balanced budget. Financial Impact The budget is our key financial tool and guideline for the FTCenter Management. Mission/Policy/Goal The annual budget is developed to support and assure that Multipurpose Facility is operated in accordance with the mission and goals of the Multipurpose Facility Advisory Commission and the Elk River City Council Attachments Multi-Purpose Facility 2023 Annual Budget The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity. Updated: August 2020 2023 BUDGET DETAIL Dept:221-5400 - Multipurpose Facility 201920202021 Acct.20229/30/222023 Explanation/Detail of Supplies or Services No.ActualActualActualBUDGETActualBUDGETComments: REVENUES: 3464Ice Rental 426,961 314,493 638,434 640,000 331,045 830,000 3465Admissions 24,963 4,299 35,099 30,000 13,338 40,000 3466Dry Floor Events 161 - 6,810 17,000 3,915 5,000 3468Skate Sharpening 2,503 419 - 3,000 95 5,000 3475Facility Rentals - 1,267 8,380 106,497 110,860 Field House 300,000 150,000 Meeting/Party Rooms 250,000 65,000 Changed to 65K: Increase of 40K from 25K: Updated 11/17/22 TTD Elk River Youth Hockey 20,100 Squatch 3,000 3482Advertising Fee 25,804 5,387 31,952 40,000 26,083 55,000 3485Naming Rights/Sponsorship - 23,000 130,975 113,000 40,000 113,000 3621Interest Income 12,583 6,183 227 5,000 57 4,000 3626Contributions/Refunds & Reimb. 2,927 - 2,755 - - 3629Misc. Revenue 7,973 860 3,434 3,200 2,933 4,500 3791ATM Revenue - - - - 400 3921Transfers In - 3,061 - - - Use of Fund Balance 100,350 TOTAL ICE ARENA REVENUES 505,142 366,082 956,183 1,401,200 528,326 1,395,350 EXPENDITURES: PERSONAL SERVICES 4101Regular Pay 205,294 246,176 395,385 455,200 304,366 492,950 4102Overtime Pay - 1,052 9,288 - 5,555 - 4103Part Time Pay 70,304 75,725 101,917 195,000 100,299 158,000Changed to 158K: cut 17K from 175K: Updated 11/17/22 TTD 4104PERA 19,291 23,117 37,347 48,800 29,105 52,000 4105FICA 16,728 19,687 30,563 40,300 24,842 41,500 4107Medicare 3,915 4,621 7,148 9,450 5,810 9,700 4108Insurance 32,997 34,728 62,858 81,850 52,524 97,350 4109Workers Comp 5,051 5,610 14,689 10,500 9,175 10,400 4110Unemployment Compensation 9 - - - 1,708 - TOTAL PERSONAL SERVICES 353,589 410,716 659,195 841,100 533,384 861,900 SUPPLIES 4212Fuels & Lubes 175 244 11 350 14 350 Gas/oil 350 350 4217Uniform Allowance 390 - - 1,500 - 1,500 Uniforms for staff 1,500 1,500 4219Operating Supplies 31,753 74,333 83,293 28,650 48,473 34,600 Office supplies 700 2,000 Signs/banners 700 2,000 Rink supplies 3,500 5,000 Cleaning supplies 10,000 11,000 Building supplies 5,250 5,000 Tools 100 200 11/18/2022 Dept:221-5400 - Multipurpose Facility 201920202021 Acct.20229/30/222023 Explanation/Detail of Supplies or Services No.ActualActualActualBUDGETActualBUDGETComments: Safety supplies 700 700 Water treatment for cooling towers 2,800 2,900 Water Softener Salt 1,800 1,800 Painting supplies 300 300 Zamboni - repairs, purchases of parts 2,500 3,000 Landscape maintenance 200 200 Skate sharpening supplies 100 500 4259Other Merchandise For Resale 2,385 451 138 800 - 400 Tape, laces, mouthguards, socks, caps, etc. 800 400 TOTAL SUPPLIES 34,703 75,028 83,442 31,300 48,487 36,850 SERVICES & CHARGES 4319Other Professional Services - 8,174 28,006 - - - Interior Design/Branding Consult - 4321Telephone 974 2,722 4,427 2,800 3,615 5,100 Cell phone (5 @ $25/mo) 1,500 1,500 Phone lines ($300/mo. = $3,600) 1,300 3,600 4322Postage 78 - 67 150 11 100 Postage 150 100 4331Conferences/Schools - 822 403 7,550 55 4,600 Minnesota Ice Arena Managers Conference 3,600 3,600 Other training (STAR Classes) 750 - Management/Training 3,200 1,000 4349Marketing 34,661 - - 10,000 this was not included in your total expenditures (LZ - 8/31/22) Building sponsorship signage - Building & event marketing 10,000 4359Publishing 619 128 3,822 7,900 3,360 1,000 Printed marketing materials 7,600 1,000 Employment ads 300 - 4361Insurance 3,492 7,856 9,784 17,150 22,334 29,500 Property insurance 17,000 29,500 updated based on 7/1/22 renewal (LZ - 8/31/22) Auto insurance 150 - 4389Utilities 152,882 225,442 301,064 263,400 252,213 301,400 Natural gas 50,000 59,400 Garbage 3,400 2,000 Electric, water, sewer 210,000 240,000 4401Building/Equipment Repair & Maint. 27,535 23,429 39,657 56,150 38,186 18,350 11/18/2022 Dept:221-5400 - Multipurpose Facility 201920202021 Acct.20229/30/222023 Explanation/Detail of Supplies or Services No.ActualActualActualBUDGETActualBUDGETComments: Security monitoring / Repairs 1,100 1,100 Sprinkler inspections 1,550 1,550 Mechanical repairs & inspections 700 2,000 Building repairs 600 800 Zamboni - repairs, sharpen blades, etc. 1,300 2,000 Alternating Zamboni battery replacement (two year life) 10,000 10,000 Electrical service 900 900 Doorway into Turf Area 20,000 Turf Area - Electric service 20,000 4409Contractual Services 5,036 2,362 7,582 2,000 1,801 5,000 Ice program maintenance 2,000 2,500 Plowing contract 2,500 4415Equipment rental 2,718 7,008 7,884 3,900 6,014 4,100 Copier lease - $657/mo 3,400 3,600 Miscellaneous 500 500 4433Dues/Subscriptions 320 460 705 250 710 800 MIAMA 250 250 MRPA memberships ($170 x 3) 550 4438Credit Card Fees 2,123 - 3,384 3,000 TOTAL SERVICES & CHARGES 193,654 278,403 440,185 361,250 331,683 382,950 CAPITAL OUTLAY 4520Buildings & Structures 39,577 - - - - 4560Equipment 10,434 - 36,753 20,000 - 202,000 AV Equipment- meeting rooms 20,000 - Zamboni 202,000 Based on council approval 5/2/22 (LZ - 8/31/22) Changed to 100K - Atribute 102K to Fund Balance: Updated 11/17/22 TTD TOTAL CAPITAL OUTLAY 10,434 - 76,330 20,000 - 202,000Reflected in Summary #3921 (transfers in) 4721TRANSFER - General Fund (Admin. services) - 140,000 - - TOTAL MPF EXPENDITURES 592,380 764,147 1,259,152 1,393,650 913,554 1,483,700 REVENUES OVER/(UNDER) EXPENDITURES (87,238) (398,065) (302,969) 7,550 (385,228) (88,350) 11/18/2022