9.1. SR 11-07-2005
Item 9.1.
MEMORANDUM
TO: Mayor and City Council
FROM: Lori Johnson, Finance and Administrative Services Director and
Interim City Administrator
DATE: November 7,2005
SUBJECT: Boys & Girls Club Update
Duane Howard, Executive Director of the Boys & Girls Club, will be in attendance to give a
brief presentation on activities at the Boys & Girls Club and to discuss city participation in
improvements in the gymnasium and ongoing programs. Attached is a letter from Mr.
Howard with more detailed information. Parks and Recreation Director Bill Maertz will also
be present to respond to questions about joint programming and possible uses for the
gymnas1um.
As you may recall, the proposed 2006 General Fund budget does not contain any funding
for the Boys and Girls Club. However, the proposed 2006 Landfill budget includes $12,000
for environmental programs at the Boys and Girls Club.
S:\Council\Lori\200S\B&G Update 11070S.doc
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TO: Lori Johnson - City Administrator
Elk River City Council
FROM: Boys and Girls Club of Elk River
Duane Howard - Executive Director
November 2,2005
RE: Proposals to serve community youth for the year 2006, on a reimbursement/pay for
services agreement with the city.
Forgive us making our annual "ask", but it is a very necessary task that our board has expectations of.
The city has been very kind to the Boys and Girls Club, and we have the deepest appreciation and
admiration for the city and its officials. The city used to reimburse the Club around $36,000 for
environmental services, and the last three years the city has granted us $15,000 per year rental purposes.
We understand and agree that the Club probably had a difficult time coming up with $36,000 in recycling
and abatement money a few years ago, (I wasn't here), and that the city did not have full use the rental
agreement. The need of sound barriers in the gym seemed to be a big issue in the city rental or people
using the gym with city rentals. Additionally, with the loss of the $24,000 in the youth community
services for 2006, with the $15,000 agreement not to be renewed, the Club will obviously feel the effects
of this loss of revenue as you know, non profits struggle with donations as their main revenue.
Obviously, the Club serves quite a need in the community, even with our lean budget preventing us from
making great things happen, kids keep coming back. We have wonderful stories to share of parents and
kids appreciation for the Club. The community need has not gone away, and the Club was built to serve
this need.
Weare making the following proposals for agreements for next year. We know your budget has heavy
issues to deal with and realize your budget has to be lean too, but felt compelled that we should share our
story with you.
For 2006:
1. Pat had once mentioned that your budget is tight, but that there may be some room for
conversation in the capital fund. That related to the idea of the city supporting placing sound
barriers (acoustics) in the gymnasium. The echo and loudness off the walls seemed to be the
main reason the city rec. did not use the gym much in the past. With better acoustics, perhaps the
city could also make good use of the gym. This cost would be approximately $12,000.
2. We propose that the environmental plan (teaching about being environmentally conscious of
preventing garbage dumpster over usage) be continued as in the past. We assume this landfill
abatement funding is in a different fund then general fund.
3. We propose that the present YOUTH IN COMMUNITY EDUCATION service be continued.
This is an important service that is available to kids who may not be so involved in sports and
other activities at school. Details are enclosed. The present amount is $24,000, and we hope this
can be continued. We are strengthening our focus with building workforce skills to youth/career
exploration and training.
4. This past January was the last payment of$15,000 per year. We will miss that revenue
partnership for sure. Perhaps the same plan can be continued, especially if the gym is made more
suitable, or maybe this amount can be revitalized for serving teens together with the city park and
recreation.
AGAIN, THANKS FOR ALL YOUR HELP TO THIS CLUB, INCLUDING THE CITY'S HELP IN
DEVELOPING THE CLUB, 6 YEARS AGO NOW.
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BOYS & GIRLS CLUB
OF ELK RIVER
905 6th Street, Elk River, MN 55330 ------------ 763-241-5000
We want to inform you of some of our success that occurred with your investment of a
partnership with the Boys and Girls Club of Elk River. Most of the curriculum centered
around the "Smart Moves" character building skill enrichment teaching. We also worked
with "Minnesota Workforce curriculum" of having kids enrolled in career exploration
and skill building teaching and activities. Pre-test and post-test surveys and evaluations
were given to help in the assessment of these knowledge building activities.
During the summer, we opened at 7 AM, to provide both a fun time and a learning
environment. Without the Club, most kids would be home alone, perhaps without
guidance. With your donation, which helps match and create an enhanced state grant, we
are making these character building programs more comprehensive, actually graduating
about 400 kids each year, in each curriculum unit.
Your investment also helped us to have a greater emphasis on serving teens. With the
increasing teen interest, we decided to stay open later, until 8:00 to accommodate them.
We are now open until 10:00 two Friday evenings a month to help teens have a guided
place to fit in. Your investment to the Club has helped make this happen, through
supporting the positions and materials.
We often observe that many kids find tranquility and develop new friendships at the
Club. Some of the kids may be teased and shoved around in the school hallways, but at
the Club they find their fit, and develop friendships in a non intimidating atmosphere.
Many kids are not in sports and activities after school, so community kids find that many
activities at the Club are a great fit for them. They can specialize in youth games and
environmental enrichment activities. We transport kids on field trips where they enjoy
nature and community enriching events. We stress the importance of recycling, and
creative ways to help diminish the amount of garbage directly deposited in landfills.
Alternative fuels education is a big part of our teaching.
It is somewhat expensive to train staff so that they can teach these recommended
programs, but we feel good guidance is so necessary. We also encourage board training,
which is vital in making this community organization strong. Each year our youth and
staff enjoy a luncheon with the governor and legislators as a statewide movement. This is
an outgrowth of our youth partnering with the rest of the state youth, actually requested
by the governor. Each Club in the nation may have a youth of the year compete
statewide and nationwide, recognition based on their leadership and work with peers and
youth. Last year, Jamie Peterson represented Elk River very well, and she would speak
to your council if you requested. We enjoy a lot of community partnerships such as
YMCA, churches, youth sports, 4-H, etc.
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TO: Lori Johnson - City Administrator
FROM: Boys and Girls Club of Elk River
Duane Howard - Executive Director
RE: Youth in Community Quarterly Report - (request of $6416 in reimbursement)
November 2, 2005
ACTION PLAN:
We do serve a lot of youth in the community. We usually serve about 4000 youth
in the community, through basketball programs, and activities at the Club. Sometimes
we offer activities (Halloween night, kids nights, art specials, etc.), to all kids in the
community, and out of this, some kids ask for membership into the Club. We have a teen
coordinator, who leads the staff in activities with the teens. A lot of the activities are in
the gym, but if you walk into the Club on these nights, you will see kids in the computer
lab, and playing games with their peers. I have not seen any poker for quite some time.
We seem to average about 35 kids per teen night, some nights much less, and with special
activities, sometimes more kids show up.
The kids are involved in a lot oftoumaments, whether it be pool, three on three
basketball, or fitness activities. Fine arts is a big part of what we do, and many kids
enjoy the creativity offered by our talented arts instructor. As you can see with the
enclosures, in addition to smart moves, (our character building curriculum), we are
enhancing our focus in career exploration and skills connected with that whole area.
Marketing and outreach flyers and visits are an important part of this service in
serving community youth.
We have an experienced technology person (used to be with Honeywell) who is
actually a part of our staff that works with kids on building computers and designing web
sites. He provides creativity in the technology area.
Our future plans include administrating surveys and questionnaires as to what
community youth desire. We will work with the Elk River Recreation department,
seeking their input ideas for working with teens. The skate board park is important to
teens, and perhaps some type of joint effort can be discussed to work with those teens.
As mentioned, future activities with take on a greater role in educating about employment
and career opportunities. To help in this area, we do give high school kids opportunities
in internships at the Club.
Thanks is too small a word to express to you of how
much we appreciate your support. The support from
the city is so greatly appreciated!
~~
Description of Service [July 1 through Reimburse- In kind
September 31, 2005] amount amount
Salaries for Coordinators of middle age youth in community $6000 $21,000
(Subtotal details)
. Teen Coordinator [2 hours per day for 48 days] 1100
. Career Launch Instructor [3 days a week at 2.5 hrs per day] 1350
. Smart Moves Instructor [2.5 per day, 4 days a week] 1250
. Goals for Graduation Instructor[ 2 hrs. per day at 2 days week] 950
. Physical Education Instructor[ 1.5 ms. every day] 650
. TGIF Staff (teens/middle age youth) [Two Fri per month] 700
Travel and Training for above programs $ 65
Fringe benefits
Consumable Supplies $230
$121
.
GRAND TOTAL FOR REIMBURSEMENT $6416
IN KIND SUPPORT
. Office manager $4125
Executive Director 5250
.
Director of Operations 6150
.
525
. Custodial 475
. Prizes and Food 4475
. Other staff working with above programs
(Total of in kind) ($21,000)
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Fact Sheet: Goals for Growth
GOAL:
WHY:
To teach young Club members how to set and achieve goals
Building goal-setting skills is an important step in preparing young people
for long-term success.
WHO:
Boys & Girls Club members ages 8-12
WHAT:
Goals for Growth teaches Club members skills for setting and achieving
goals. The program contains 10 sessions and is designed for use with
groups of 12 to 15 members. Members set goals in six areas: Club
involvement; discovery of new knowledge, skills or pastimes; service to
others; school improvement; personal improvement and career awareness.
The program aims to 1) provide guidance and motivation to help members
set and achieve at least 20 goals, 2) create opportunities for members to
practice the skills necessary to set and achieve goals, and 3) enhance
self-esteem through successful goal-setting experiences. Goals for
Growth is made up of three components:
. Small-group discussions and activities that help members learn
about setting goals, obstacles they might encounter and strategies
they can use to achieve their goals. Group activities also provide
opportunities for members to support and encourage each other as
they set new goals and engage in action-oriented fun.
. Individual coaching helps members identify realistic goals and plan
the steps necessary to achieve them.
. Recognition activities monitor and reward members' success in
achieving goals and encourage further goal setting. These activities
also provide opportunities for members to have fun as they
acknowledge or celebrate their achievements.
WEB SITE: http://www.bgca.netlPrograms/Education & Career Development
CONTACT: Johnny DiBartolo, Director, Career Prep, (404) 487-5898,
jdebartolo@bgca.org
Goals for Growth
Boys & Girls Clubs of America (April 2003)
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Fact Sheet: Goals for Graduation
GOAL:
To enhance young people's ability to develop, set and achieve appropriate
academic goals and further their success in school
WHY:
Youth need opportunities to develop the skill of setting and achieving goals
and further their pursuit of becoming lifelong learners.
WHO:
Boys & Girls Club members ages 6-15
WHAT:
Goals for Graduation, a Project Learn program, introduces members to
academic goal setting by linking their future aspirations with concrete
actions today. Sponsored by The JCPenney Afterschool Fund, the program
provides an encouraging recognition strategy that buoys members as their
successes are recognized and supported at every step of their journey.
The program uses a variety of one-on-one, small-group and large-group
activities to support academic goal setting, learning and success in school.
Members practice initial goal setting on achievable goals with the
leadership, guidance and encouragement of the Club's staff. In goal-setting
sessions members set achievable "Know-I-Can" Goals, more challenging
"Think-I-Can" Goals and yearly "Believe-I-Can" Goals. Through this
incremental goal-setting approach, members create an action plan with daily
and weekly goals leading to both short-and long-term academic gains.
WEB SITE: www.bgca.net/Programs/Education & Career Development
CONTACT: Carrie Prudente, Director, Education Programs, (253) 445-8429
cprudente@bgca.org
Goals for Graduation
Boys & Girls Clubs of America (April 2003)
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Fact Sheet: CareerLaunch~
GOAL:
To help young people explore a variety of careers, make sound educational
decisions and prepare for the world of work
WHY:
Our nation's teens need support and guidance in setting career goals and
improving their employability skills.
WHO:
Boys & Girls Club members ages 13-18
WHAT:
CareerLaunch is B&GCA's premier career development program providing a
range of services to help Club members develop the skills essential for
workforce success. This includes not only getting and keeping a job, but also
finding a career that fits each member's interests and talents. Made possible
through funding from Gap Foundation, the program has the following features:
. The CareerLaunch Web site is an online community that allows teens to
explore career opportunities that match their interests and talents. The Web
site offers an interest survey where teens may learn about different careers,
identify training or college requirements, seek out financial aid and much
more. The Web site contains hundreds of potential careers that teens can
explore in many ways, but it particularly emphasizes Boys & Girls Clubs
and Gap career opportunities.
. The Career Exploration Quick Reference Guide is full of career planning
and job skills activities that Club staff or volunteers can conduct with teens
individually or in small groups.
" CareerLaunch Teen Tips is a colorful booklet for teens with helpful job
hunting and on-the-job tips, such as how to identify common abbreviations
in job ads, how to write a good cover letter and resume and what to wear to
an interview. The booklet comes with a sturdy plastic portfolio that Club
teens can use to store their resumes, applications and other documents
they need to present themselves most effectively in job interviews.
Training workshops teach Club staff how to recruit and train volunteers to make
the most effective use of all of the CareerLaunch@ components.
WEB SITE: http://careerlaunch.bgca.net
CONTACT: Dawn Brunson, Assistant Director, Teen Services, CareerLaunch, (404) 487-
5981, dbrunson@bgca.org
CareerLau nch@
Boys & Girls Clubs of America (April 2003)
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Fact Sheet: SMART Girls
To help girls develop and adopt a healthy attitude and lifestyle, as well as
acquire and maintain a positive self-concept, sound decision-making skills
and mentor relationships
Female Club members need a safe setting in which they can address health
and social issues unique to them and build the necessary skills to resist
negative influences such as drugs, alcohol and premature sexual activity.
Female Club members ages 8-17
An outgrowth of the popular and effective SMART Moves program, SMART
Girls is a health, fitness, prevention/education and self-esteem enhancement
program for girls. The program is designed to encourage healthy attitudes
and lifestyles that will enable early adolescent girls to develop to their full
potential. Sessions incorporate learning experiences that include mentors,
guest speakers, hands-on activities and field trips. SMART Girls has a
module for girls ages 8-12 years and a module for girls ages 13-17 years.
Each module has two components:
Part One: It's your Body examines media influences on attitudes about
females, personal values in dating relationships, date violence, date rape and
sexual harassment, sexually transmitted diseases, sexual myths and truths,
getting regular gynecological care, and the physical and emotional changes
girls experience.
Part Two: Take Care of your Body identifies ways to attain healthy eating
habits, meet specific nutritional needs, develop basic cooking skills and
become physically fit and active. It also emphasizes the importance of
knowing how to use the health care delivery system.
Program Assessment: The SMART Girls program guide has a gender-
specific survey, a pre-testlpost-test and an environmental scan checklist to
help determine the program's effectiveness and measure the degree of
knowledge and/or skills participants acquire.
WEB SITE www.bgca.netlPrograms/Health & Life Skills
CONTACT: Rachel C. Falgout, Director, Health and Life Skills, (404) 487-5950,
rfalgout@bgca.org
SMART Girls
Boys & Girls Clubs of America (April 2003)
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Fact Sheet: SMART Moves
To help young people resist the use of alcohol, tobacco and other drugs and
postpone sexual activity
Young people need viable solutions that enhance their life skills, build their
resiliency, improve their health and strengthen their leadership skills.
Boys & Girls Club members ages 6-15
SMART Moves (Skills Mastery and Resistance Training) is a nationally
acclaimed comprehensive prevention program that helps young people
resist alcohol, tobacco and other drugs and avoid premature sexual activity.
The program features interactive, small-group activities designed to
increase participants' peer support, enhance life skills, build resiliency and
strengthen leadership skills. This year-round program uses age-specific
modules that engage Club staff, parents, community members and older
teen members in a team approach to prevention.
· SMART Kids, ages 6-9, focuses on building self-esteem, positive social
skills and the skills to avoid drugs and other harmful influences.
81 Start SMART, ages 10-12, presents information and skills needed to
resist pressures to get involved in alcohol, tobacco, other drugs or
sexual activity. Group members analyze influences from the media and
from peers; they also practice resisting peer pressure.
81 Stay SMART, ages 13-15, provides information about alcohol, tobacco,
other drugs and sexuality and helps teenagers develop skills to make
healthy choices. Teens practice problem solving and decision making,
stress reduction techniques and strategies to resist peer and media
pressures.
WEB SITE: www.bgca.net/Programs/Health & Life Skills
· SMART Parents involves parents as partners in prevention.
CONTACT: Sharon Hemphill, Senior Director, Health and Life Skills, (404) 487-5826,
shemphill@bgca.org
SMART Moves
Boys & Girls Clubs of America (April 2003)