3.1 MPFAMIN 12-12-2022
Meeting of the Multipurpose Facility Advisory Commission
Held at the Furniture and Things Community Event Center
Monday, November 14,2022
Members Present:Chair David Williams, Commissioners Betsy Gulden,
Greg Loidolt, Mike Westgaard(arrives 6:34pm), Matt Westgaard,
Mike Cunningham, Jim Hecker, Kara Walker (arrived at 7:40p.m.)
Members Absent: Vice ChairJake Peterson
Staff Present:City Administrator Cal Portner,Facility Superintendent Tim Dalton,
Assistant Facility Superintendent Jeff Shelby, Customer Service
Associate Laura Estby
1.Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of Multipurpose Facility
Advisory Commissionwas called to order at 6:32p.m. byChair David Williams.
2.Consider11/14/2022 Agenda
Motionby CommissionerLoidoltand seconded by Commissioner Matt
Westgaardto approve the November 14,2022agenda. Motion carries 6-0.
3.Consider Minutes
Moved by Commissioner MattWestgaard and seconded by Commissioner
Heckerto approve the October 10, 2022,minutesMotion carries 6-0.
4.Open Forum
No one appeared for open forum, however, Facility Superintendent Tim Dalton
brought forward a concernby senior activity center member Linda Lee,who believes
that the resident vs non-residentand single vs dual membership rates for senior
center membership are unfair. Commission directed Dalton to pass this information
on to the Parks and Recreation Commission since they oversee the Senior Activity
Center.
5.Action Items
5.1 Review and Approve 2023 FTCenter Budget
Facility Superintendent Tim Dalton reviews the figures on the FTCenter budget,
noting:
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The $830,000 ice revenue figure includes the approved ice contract figures
(acct #3464).
The admissions figures represent high school game and sectional game
tickets (acct #3465).
The fieldhouse rental figures (acct #3475) were brought down to more
feasible numbers, from $300,000 to $150,000.
The meeting room revenue (acct #)3475 was brought down to more feasible
numbers from $250,000 to $25,000.
On the marketing line, (acct #4349) we added $10,000 to be able to
advertise the building.
In the equipment section (acct #4560) the figure represents a capital
improvement item (new Zamboni) that was previously approved by the City
Council in the CIP process. The current Zamboni that we have is 13 years
old and typically we would replace after 10 years. We ordered the new
machine in August of 2022, but we did not need to put down a deposit.
The naming rights figures (acct #3485) represents our current sponsors. The
V.F.W. who had previously expressed interest in purchasing naming rights
for the fieldhouse will not be doing so.
Commissioner Matt Westgaard asks what percentage of ice we currently selling.
Facility Superintendent Tim Dalton estimates we are booking a very high percentage
of sellable regular season ice.
Commissioner Matt Westgaard asks if there is $250,000 worth of potential for the
meeting rooms and $300,000 worth of potential revenue in the fieldhouse.
Dalton believes the former $250,000 budget figure was established at a 65% capacity
rate, which could be possible to achieve in the future, but not for 2023.
Dalton noted when factoring in concessions figures and programming figures, the
budget currently presented shows a $167,000 deficit.
Chair David Williams requests monthly gross, monthly net, paper product cost, labor
cost and food costs for concessions when they get up and running to be sure we are
really looking at the entire picture when it comes to revenue and costs from the
concession stand.
Commissioner Cunningham also suggests knowing the percentage of practices vs
games that the concession stand will be open considering in the old facility it was
open all of the time regardless of what was happening in the building. He also asked
if there was another fund within the city that could help offset the cost of the new
Zamboni.
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City Administrator Cal Portner notes the liquor store fund is currently being used to
keep taxes lower for residents.
Commissioner Loidolt stated he believes we outpriced ourselves with room rentals.
We need to get people in the door, so customers need to be sold on our business.
We have gotten blasted in the public because the facility is turning back into a
hockey arena.
Commissioner Matt Westgaard notes the City Council agreed to take approximately
$650,000 out of the ARPA funding and put it into the FTCenter fund balance,
however he is nervous about using that to balance the budget instead of keeping it
for upcoming capital expenditures. He adds the supply
his head around the staffing budget and asks what we were doing for services before
as opposed to now to see such an increase.
City Administrator Cal Portner notes the city typically operates at a 8-10% vacancy
includes a 4% increase as well as step
increases.
Facility Superintendent Tim Dalton notes the building was originally only budgeted
for 20 hours of Customer Service per week, when the building is open 120 hours a
week. This raised CSA costs by approximately 100,000 annually.
Commissioner Kara Walker arrives at 7:40 p.m.
Commissioner Loidolt suggests we consider having volunteers to help in the senior
center, as used at the Monticello Senior Center.
Chair Dave Williams asks if at least a portion of the weekday daytime front desk staff
can come out of the general fund.
Commissioner Mike Westgaard notes we must find ways to increase revenue.
Motion by Commissioner Jim Hecker and seconded by Commissioner
Gulden to approve the budget with the following changes:
Increase recreation revenue projection by $10,000 to a new total of
$175,000
Increase room rental revenue projections $40,000 to a new total of
$65,000.
Decrease part-time staff expenditures $17,000 to a new total of
$210,000.
Decrease capital expenditures $102,000 to a new total of $100,000
(attributing $102,000 to the facility fund balance).
Motion passes 7-0.
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Motion by Commissioner Mike Westgaard and seconded by Commissioner
Loidolt to table action item 5.2. Motion carries 7-0.
6. Superintendent Updates
Facility Superintendent Tim Dalton announces the concessions stand is on track to
be open for the first high school game on Thursday, November 17, and we are
continuing to work on selection of approved caterers and finalizing a catering
agreement.
7. Announcements
Commissioner Mike Cunningham
with issues in the stands for sporting events.
8. Adjournment
There being no further business, Chair Williams adjourned the meeting of the
Multipurpose Facility Advisory Commission at 8:45 p.m.
Minutes prepared by Laura Estby
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Dave Williams, Chair
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Tina Allard, City Clerk