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11-07-2022 HRA MINOR Members Present: Members Absent: Regular Meeting of the Elk River Housing and Redevelopment Authority Held at the Elk River City Hall Monday, December 5, 2022 Chair Denny Chuba, Commissioners Jayme Cannon, Jill Larson -Vito, Nate Ovall, and Jennifer Wagner None Staff Present: Economic Development Director Brent O'Neil, Economic Development Specialist Joshua Mollan, and Recording Secretary Katie Porath I . Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River Housing and Redevelopment Authority was called to order at 5:30 p.m. by Chair Chuba. 2. Pledge of Allegiance The Pledge of Allegiance was recited. 3. Consider December 5, 2022, Agenda Moved by Commissioner Wagner and seconded by Commissioner Ovall to approve the December 5, 2022, HRA meeting agenda as presented. Motion carried 5-0. 4. Consent Agenda Moved by Commissioner Ovall and seconded by Commissioner Cannon to approve the consent agenda as follows: 4.1 November 7, 2022, Regular HRA Meeting Minutes. 4.2 Check register as outlined in the staff report. 4.3 Balance sheet as outlined in the staff report. 4.4 Revenue/expenditure reports as outlined in the staff report. Motion carried 5-0. Housing and Redevelopment Minutes December 5, 2022 Page 3 The HRA discussed the proposal from Metro Plains to accept an early pay-off of the loan the Metro Plains has from the HRA as well as the feedback provided by the Joint Finance Committee QFC). The JFC recommended to the HRA denial of the early pay-off request. The HRA expressed unwillingness to accept the request to pay off the loan early at a discounted rate and stated they needed to receive the original principal back. They concurred with the JFC and agreed that the applicant could submit a different offer at any time. Moved by Commissioner Larson -Vito and seconded by Commissioner Cannon to approve a statement concurring and accepting the Joint Finance Committee (JFC) recommendation on the loan proposal received. Motion carried 5-0. 6.4 General Updates Mr. O'Neil presented the staff report. The EDA will be looking at a website redesign in 2023. Mr. O'Neil discussed the possibility of merging the EDA and HRA into the city website rather than a separate page and cost. The annual EDA meeting will be held in February at which the EDA will review their original authorizing resolution and look at their bylaws. Commissioner Chuba asked if the wreaths on the light posts on Main Street could be turned so that traffic can see them easier. Commissioner Wagner stated there were limitations on the position of the wreaths due to the brackets on the poles and the height of delivery trucks that need to pass under them. She will bring the question to the Utilities Commission. The lights in the trees were removed because they were inhibiting the growth of the trees. 7. Adjournment Chair Chuba adjourned the HRA meeting at 6:00 p.m. by Katie Porath. City Clerk enny Chuba, Clajhr Housing & Redevelopment Authority Regular Meeting of the Elk River Ver Housing and Redevelopment Authority Held at the Elk River City Hall Monday, November 7, 2022 Members Present: Chair Denny Chuba, Commissioners Jill Larson -Vito, Nate Ovall, and Jayme Cannon Members Absent: Commissioner Jennifer Wagner Staff Present: Economic Development Director Brent O'Neil, Economic Development Specialist Joshua Mollan, and Sr. Administrative Assistant/Recording Secretary Jennifer Green I. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River Housing and Redevelopment Authority was called to order at 5:30 p.m. by Chair Chuba. 2. Pledge of Allegiance The Pledge of Allegiance was recited. 3. Consider November 7, 2022, Agenda Moved by Commissioner Ovall and seconded by Commissioner Cannon to approve the November 7, 2022, HRA meeting agenda as presented. Motion carried 4-0. 4. Consent Agenda Moved by Commissioner Ovall and seconded by Commissioner Cannon to approve the consent agenda as follows: 4.1 October 3, 2022, HRA Meeting Minutes — Regular and Closed. 4.2 Check register as outlined in the staff report. 4.3 Balance sheet as outlined in the staff report. 4.4 Revenue/expenditure reports as outlined in the staff report. Motion carried 4-0. Page 2 Housing and Redevelopment Minutes November 7, 2022 S. Open Forum There was no one present for Open Forum. 6.1 HRA Housing Rehabilitation Loan Update Mr. Mollan presented the staff report. Chair Chuba asked the length of the current CEE agreement. Mr. O'Neil stated the original agreement was for three years, and that agreement was extended for one year. He indicated they will most likely renew again in one-year increments. 6.2 Officer and Committee Assignments Mr. O'Neil presented the staff report. Moved by Commissioner Swenson and seconded by Chair Chuba to appoint Jill Larson -Vito to the Joint Finance Committee representing the Housing and Redevelopment Authority. Motion carried 4-0. 6.3 General Updates Mr. O'Neil presented the staff report. He discussed winterization of the Elk River Meats building, noting there would be building heat tape applied. Conversation of potential demolition of property will begin now. Timeline should be considered; is there an urgency now or wait for spring. He indicated he met with the Parks and Recreation Commission to discuss joint goals with this site and in general, this area, given the investment and success of the downtown park. There was some support from a conceptual level to working together to develop some concepts and ideas to identify a path to begin a planning process. Chair Chuba asked if staff received any comment after the HRA purchased the building. Mr. O'Neil indicated he had not, but the general feedback was positive. Chair Chuba asked if the public should be involved in future plans for the site. Commissioner Cannon was supportive of public input and felt it was important when factoring in the future plans for the site. Commissioner Cannon asked if any marketing would be distributed to the public. Mr. O'Neil stated nothing has been discussed yet. Commissioner Larson -Vito suggested using the Comprehensive Plan for valuable guidance. Housing and Redevelopment Minutes November 7, 2022 Page 3 Mr. O'Neil stated he continues to work on fielding calls and marketing the Main and Gates properties and indicated a possible purchase offer may be coming in and a closed meeting would be scheduled. Mr. O'Neil and Mr. Mollan presented a marketing video showing drone footage linked on the Economic Development website, along with periodic social media posts. Mr. O'Neil asked the commission to be available after the December HRA meeting for a group photo. Commissioner Ovall asked if there was any contact made with the remaining homeowner in the Main and Gates project area. Mr. O'Neil indicated the interested party asked the city not to contact the property owner and would do so themselves. 7. Adjournment Chair Chuba adjourned the HRA meeting at 5:47 p.m. Minutes prepared bt Jennifer Green. Tina Allard, ity Clerk DennyZ/ Chuba, s_17air H= Busing & Redevelopment Authority