Loading...
The URL can be used to link to this page
Your browser does not support the video tag.
7.1 PRSR 01-11-2023
The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity. Updated: August 2020 Request for Action To Parks and Recreation Commission Item Number 7.1 Agenda Section Action Item Meeting Date January 11, 2023 Prepared by Warren Ellingworth, Recreation Coordinator Item Description 2023 Park Rental Fees Reviewed by Michael Hecker, Parks and Recreation Director Reviewed by Cal Portner, City Administrator Action Requested Discuss the rental fees for 2023. Approve, by motion, rental use fees. Background/Discussion At the December 8, 2021, Parks and Recreation Commission meeting, Commissioners discussed and approved the updated 2022 shelter and pavilion rental fees. Now that the pavilion is open at Orono Park, staff are noticing a trend with the rentals and are proposing additional changes to what was approved in 2021. Staff recommends changing the daily rate at Shelter #3 (next to the playground and the splash pad) from $60 to $70 for residents and $100 for non-residents. Staff also recommends the removal of the damage deposit at the new Orono Park Pavilion. We have learned that people are hesitant to rent this because of the up-front cost of the damage deposit when they can rent Shelter #3 and not pay a damage deposit. By removing this refundable fee, the city would also save money on credit card refunds and anticipate an increase in rentals. Financial Impact An expected increase in rental revenue. Mission/Policy/Goal The goal of this change is to be proactive and adjust our fee structure based on trends documented by staff to increase rentals and revenue. Attachments Proposed 2023 Parks and Recreation Rental Fees 2021 and 2022 Facility Reservation Statistics Proposed 2023 Parks and Recreation Rental Fees Reservation Changes and Cancellation Fees: •$10 fee for changes to reservation •$10 cancellation fee if more than 14 days before event •No refunds for cancellations within 14 days prior to event Rivers Edge Commons Capacity: 400 2 hour minimum $150 6 hour maximum $50 each additional hour Damage Deposit $250 Lion John Weicht Park Shelters 1-4 Orono Park Shelters 1 & 2 Capacity: 50 Resident Non-Resident Daily Rate $35 $55 Orono Park Shelter 3 (Located near prime amenities) Capacity: 100 Resident Non-Resident Daily Rate $60 $70 $90 $100 Orono Park Pavilion Capacity: 100 Resident Non-Resident 2 hour minimum $60 $90 Additional hour $15 $20 Damage Deposit $250 0 $250 0 Woodland Trails Pavilion Capacity: 50 Resident Non-Resident 2 hour minimum $40 $60 Additional hour $10 $20 Damage Deposit $100 $100 Lions Park Pavilion with Servery Capacity: 100 Resident Non-Resident 2 hour minimum $60 $90 Additional hour $15 $20 Damage Deposit $250 $250 Trott Brook Barn Capacity: 60 Resident Non-Resident 2 hour minimum Monday-Thursday $30 $50 Additional hour Monday-Thursday $15 $20 2 hour minimum Friday-Sunday $40 $60 Additional hour Friday-Sunday $15 $20 Damage Deposit $100 $100 Late fee for key return $25 $25 Lions Park Pavilion with Servery and Concessions Capacity: 100 Resident Non-Resident 2 hour minimum $80 $110 Additional hour $15 $20 Damage Deposit $250 $250 RecTrac! LIVE Page: 1 of 3 Facility Reservation Stats by Interface Facility Description Interface Rsv Count H'Count Fees/Tax Discounts Total Amt Total Due PAVLN_LIONP_LPPAV Lions Park Pavilion 0.00 2200 36 3,350.00 3,350.00 0.00RecTrac 0.00 2200 36 3,350.00 3,350.00 0.00 SHLTR_LIONP_LPSH1 LP Shelter 1 0.00 198 6 190.00 190.00 0.00RecTrac 0.00 25 1 50.00 50.00 0.00WebTrac 0.00 223 7 240.00 240.00 0.00 SHLTR_LIONP_LPSH2 LP Shelter 2 0.00 390 13 120.00 120.00 0.00RecTrac 0.00 324 9 505.00 505.00 0.00WebTrac 0.00 714 22 625.00 625.00 0.00 SHLTR_LIONP_LPSH3 LP Shelter 3 0.00 375 12 110.00 110.00 0.00RecTrac 0.00 247 8 360.00 360.00 0.00WebTrac 0.00 622 20 470.00 470.00 0.00 SHLTR_LIONP_LPSH4 LP Shelter 4 0.00 310 10 30.00 30.00 0.00RecTrac 0.00 50 2 60.00 60.00 0.00WebTrac 0.00 360 12 90.00 90.00 0.00 BLDG_TROTT_TBARN Trott Brook Farm Barn 0.00 1455 58 2,020.00 2,020.00 0.00RecTrac 0.00 451 17 665.00 665.00 0.00WebTrac 0.00 1906 75 2,685.00 2,685.00 0.00 PAVLN_WDLDP_WDPAV Woodland Trails Pavilion 0.00 1105 23 1,480.00 1,480.00 0.00RecTrac 0.00 383 9 550.00 550.00 0.00WebTrac 0.00 1488 32 2,030.00 2,030.00 0.00 Report Grand Totals 0.00 7513 204 9,490.00 9,490.00 0.00 Report Summary Totals Recreation Office User: ALISA Run Date/Time: 10/25/2022 @ 11:52am 2021 RecTrac! LIVE Page: 2 of 3 Facility Reservation Stats by Interface Report Summary Totals Continued... Interface Rsv Count H'Count Fees/Tax Discounts Total Amt Total Due RecTrac 158 6033 7,300.00 0.00 7,300.00 0.00 WebTrac 46 1480 2,190.00 0.00 2,190.00 0.00 Interface Total 204 7513 9,490.00 0.00 9,490.00 0.00 Recreation Office User: ALISA Run Date/Time: 10/25/2022 @ 11:52am RecTrac! LIVE Page: 1 of 3 Facility Reservation Stats by Interface Facility Description Interface Rsv Count H'Count Fees/Tax Discounts Total Amt Total Due PAVLN_LIONP_LPPAV Lions Park Pavilion 0.00 2825 36 3,957.50 3,957.50 0.00RecTrac 0.00 2825 36 3,957.50 3,957.50 0.00 SHLTR_LIONP_LPSH1 LP Shelter 1 0.00 315 5 160.00 160.00 0.00RecTrac 0.00 315 5 160.00 160.00 0.00 SHLTR_LIONP_LPSH2 LP Shelter 2 0.00 1335 9 305.00 305.00 0.00RecTrac 0.00 1335 9 305.00 305.00 0.00 SHLTR_LIONP_LPSH3 LP Shelter 3 0.00 1200 5 105.00 105.00 0.00RecTrac 0.00 1200 5 105.00 105.00 0.00 SHLTR_LIONP_LPSH4 LP Shelter 4 0.00 1100 2 0.00 0.00 0.00RecTrac 0.00 1100 2 0.00 0.00 0.00 PAVLN_ORNOP_ORPAV Orono Park Pavilion 0.00 260 7 627.50 627.50 0.00RecTrac 0.00 260 7 627.50 627.50 0.00 SHLTR_ORNOP_ORSH1 Orono Shelter 1 0.00 180 5 255.00 255.00 0.00RecTrac 0.00 180 5 255.00 255.00 0.00 SHLTR_ORNOP_ORSH2 Orono Shelter 2 0.00 447 14 670.00 670.00 0.00RecTrac 0.00 35 1 55.00 55.00 0.00WebTrac 0.00 482 15 725.00 725.00 0.00 SHLTR_ORNOP_ORSH3 Orono Shelter 3 0.00 786 24 1,670.00 1,670.00 0.00RecTrac 0.00 48 2 150.00 150.00 0.00WebTrac 0.00 834 26 1,820.00 1,820.00 0.00 BLDG_TROTT_TBARN Trott Brook Farm Barn 0.00 2492 86 4,542.50 4,542.50 85.00RecTrac 0.00 985 25 2,090.00 2,090.00 0.00WebTrac 0.00 3477 111 6,632.50 6,632.50 85.00 PAVLN_WDLDP_WDPAV Woodland Trails Pavilion 0.00 616 15 1,195.00 1,195.00 0.00RecTrac 0.00 616 15 1,195.00 1,195.00 0.00 Report Grand Totals 0.00 12624 236 15,782.50 15,782.50 85.00 Recreation Office User: ALISA Run Date/Time: 10/25/2022 @ 11:54am 2022 RecTrac! LIVE Page: 2 of 3 Facility Reservation Stats by Interface Report Summary Totals Continued... Report Summary Totals Interface Rsv Count H'Count Fees/Tax Discounts Total Amt Total Due RecTrac 208 11556 13,487.50 0.00 13,487.50 85.00 WebTrac 28 1068 2,295.00 0.00 2,295.00 0.00 Interface Total 236 12624 15,782.50 0.00 15,782.50 85.00 Recreation Office User: ALISA Run Date/Time: 10/25/2022 @ 11:54am