8.1 SR 01-17-2023
Request for Action
To Item Number
Mayor and City Council 8.1
Agenda Section Meeting Date Prepared by
General Business January 17, 2023 Cal Portner, City Administrator
Item Description Reviewed by
Council Appointment to Information Security
Committee
Reviewed by
Action Requested
Appoint, by motion, _____________ as a member of the Information Security Committee
Background/Discussion
ERMU and the city have agreed to jointly establish an Information Security Committee as a policy advisory body
regarding the management of information technology security.
Councilmember Christianson had previously been appointed to serve on this commission.
The committee typically meets once per year to review and update the established policies.
Financial Impact
N/A
Mission/Policy/Goal
The Elk River Mission Statement
Attachments
Policy
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional
service, and community engagement that encourages and inspires prosperity.
Updated: August 2020
COMMISSION POLICY
Section: Category:
Governance Governance Policies
Policy Reference: Policy Title:
G.2g3 Information Security Committee Charter
PURPOSE:
Information security is managing risks to the confidentiality, integrity, and availability of
information using administrative, physical, and technical controls.
The Information Security Committee exists to help develop and maintain industry appropriate
information security policies and oversight. Because of shared hardware and resources, there
exists an overlap and shared risk for ERMU and the City of Elk River (City) operations.
Although governed autonomously, this shall be an advisory Committee to both the ERMU and
the City.
MEMBERSHIP:
This Committee shall be comprised of equal representation from ERMU and the City. From
ERMU this committee shall include: a Commissioner, the General Manager, a field manager, an
administrative manager, and an information technology employee. From the City this committee
shall include: a Councilmember, the City Administrator, a field manager, an administrative
manager, and an information technology employee. At no time shall there be a quorum of the
Commission or the Council on the Committee.
The Commission shall appoint Committee member representatives annually following
the Commission election of officers during the March Regular Commission meeting. The
The Committee shall elect a
chair annually. The General Manager and the City Administrator shall serve as the authorized
reporting representatives for their respective governing bodies.
ROLE OF THE COMMITTEE CHAIR:
The primary role of the Committee Chair is to run the Committee meetings and act as committee
secretary. The Committee will adhere to the Current edition of
Revised
bylaws, policies, and any special rules of order that the Commission may adopt; and similarly,
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ERMU Commission Policy G.2g3 Information Security Committee Charter
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the Committee action shall not be inconsistent with applicable laws and policies which regulate
the City of Elk River. The Committee meetings may be open or closed to employees at the
discretion of the Committee Chair.
AUTHORITY:
Except as established in this Committee Charter, the authority of the Committee is limited to the
purpose of research and recommendation to ERMU and the City.
SPECIFIC DUTIES:
1. Policies and Procedures: Assist ERMU and the City in the development of information
security related policies. Review effectiveness of information security policy
implementations. Identify and recommend how to handle non-compliance. Assist with the
development of information security related procedures, standards, guidelines, and baselines
to the ERMU and the City. At least annually, provide timely reports including
recommendations regarding effectiveness of polices and procedures to ERMU and City
leadership teams.
2. Risk Assessment: Review industry appropriate information security trends to maintain an up-
to-
Identify significant threats and vulnerabilities. Assess the adequacy and coordination of the
implementation of information security controls. Recommend methodologies and processes
for information security. Evaluate ongoing related legal and regulatory compliance changes.
Review incident information and recommend follow-up actions. At least annually, provide
timely reports including recommendation regarding risks assessment to ERMU and City
leadership teams.
3. Budget Development: Develop data needed for thorough evaluation of proposed information
security initiatives for budget preparation and consideration. Information shall include
options, risk evaluation, resource requirements, implementation timelines, and costs. At least
annually and coordinating with their respective budgeting process schedules, provide timely
reports regarding information security initiatives proposed for consideration to ERMU and
City leadership teams.
4. Education and Awareness: Function as an information security program champion providing
roved security
initiatives and policies. Develop and implement plans and programs to maintain information
security awareness. Promote information security education, training, and awareness
throughout ERMU and the City.
SCHEDULE:
At a minimum, the Committee shall meet on an annual basis.
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ERMU Commission Policy G.2g3 Information Security Committee Charter
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TERMINATION:
The Committee shall exist as a joint effort between ERMU and the City until at such time either
the Commission or Council dissolve the joint nature of the Committee.
POLICY HISTORY:
Established August 8, 2017
Revised November 12, 2019
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