10.1 SR 01-17-2023
Request for Action
To Item Number
Mayor and City Council 10.1
Agenda Section Meeting Date Prepared by
Work Session January 17, 2023 Cal Portner, City Administrator
Item Description Reviewed by
Commission Membership Requirements Tina Allard, City Clerk
Reviewed by
Action Requested
Receive information, discuss, and provide staff direction.
Background/Discussion
Two standing City Commissions have voting members appointed by other governmental entities. Due to their
own work commitments, they frequently are unable to attend meetings.
This item is to discuss concerns with representation/attendance and get direction regarding the makeup of the
commissions and provide staff direction.
Financial Impact
N/A
Mission/Policy/Goal
The Elk River Mission
Attachments
Energy City Commission Ordinance
Multipurpose Facility Advisory Commission Ordinance
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional
service, and community engagement that encourages and inspires prosperity.
Updated: August 2020
- CODE OF ORDINANCES
Chapter 2 - ADMINISTRATION
ARTICLE V. - BOARDS AND COMMISSIONS
DIVISION 8. ENERGY CITY COMMISSION
DIVISION 8. ENERGY CITY COMMISSION
Sec. 2-351. Established.
There is hereby established in the City of Elk River an Energy City Commission pursuant to the provisions of
this division.
(Ord. No. 05-12, § 1, 6-20-2005; Ord. No. 05-21, § 1, 9-12-2005)
Sec. 2-352. Membership; officers; compensation of members.
The energy city commission shall consist of up to 11 members who shall be appointed by the city council for
terms of three years. The commission will consist of the following:
(1) One representative from the city council/economic development authority.
(2) One representative from the Elk River Municipal Utilities.
(3) Up to seven representatives from:
a) Energy related businesses (this can include consultants, manufacturers, technology,
environmental, energy producers and/or energy providers);
b) Commercial or residential customers (representatives must receive at least one city service—
water, sewer, trash collection, or electric delivery), or;
c) Nonprofit organizations (this can include schools, youth organizations or business organizations
as determined by the city council).
(4) One representative designated by a school located in Elk River.
(5) One representative from the Elk River Chamber of Commerce.
All terms shall end on the last day of February; however, members shall hold office until their successors
have been appointed. A vacancy during the term of any member shall be filled by city council appointment for the
remainder of the term. Officers of the commission shall consist of chair and vice-chair, as elected by the
commission. The chair shall preside at all meetings of the commission if present, and perform other duties and
functions assigned by the commission or the city council. The vice-chair shall perform these duties in the absence
of the chair. If a vacancy occurs in the chair office, the vice-chair shall assume the chair's duties for the remainder
of the year and a new vice-chair shall be elected by the commission at the next scheduled commission meeting. A
quorum shall consist of a majority of the sitting members.
(Ord. No. 05-12, § 1, 6-20-2005; Ord. No. 05-21, § 1, 9-12-2005; Ord. No. 14-02, § 1, 2-18-2014; Ord. No. 17-10, § 1,
6-5-2017)
Elk River, Minnesota, Code of Ordinances Created: 2022-10-17 18:41:59 \[EST\]
(Supp. No. 56)
Page 1 of 2
Sec. 2-353. Purpose.
The energy city commission is established to promote the City of Elk River as a hub of energy technology,
energy manufacturing, energy demonstrations, recycling, use of green products and the adoption of sustainable
living practices.
(Ord. No. 05-12, § 1, 6-20-2005; Ord. No. 05-21, § 1, 9-12-2005; Ord. No. 17-10, § 2, 6-5-2017)
Sec. 2-354. Powers and duties.
The energy city commission shall have the following responsibilities:
(1) Aid, create, promote, endorse, sponsor, and facilitate energy and environmentally sustainable
initiatives and demonstrations that lead by example for others to learn from.
(2) Work for the continuing education of the public with respect to energy technology, energy
manufacturing, sustainable demonstrations, recycling, use of green products and the adoption of
sustainable living practices.
(3) Solicit gifts and contributions to be made to the city and assist in the preparation of applications for
grant funds for the purpose of energy technology, energy manufacturing, energy demonstrations,
recycling, use of green products and the adoption of sustainable living practices.
(4) Such other responsibilities as the city council shall assign from time to time.
(Ord. No. 05-12, § 1, 6-20-2005; Ord. No. 05-21, § 1, 9-12-2005; Ord. No. 17-10, § 3, 6-5-2017)
Sec. 2-355. Meetings and rules of procedure.
The energy city commission shall meet at least four times each calendar year. The dates, times, and locations
shall be as follows: third Wednesday of February, May, August, and November at 8:00 a.m. at city hall. Additional
meetings may be held at any time at the call of the chair or the request of two other commissioners. Notice of
additional meetings, including the time and place thereof, shall be communicated to each member of the
commission at least three days prior to the meeting, posted at city hall, and if time permits, published in the city's
official newspaper. The commission shall be governed and operated pursuant to the most recent edition of
Robert's Rules of Order.
(Ord. No. 05-12, § 1, 6-20-2005; Ord. No. 05-21, § 1, 9-12-2005; Ord. No. 14-02, § 2, 2-18-2014; Ord. No. 15-28, § 1,
9-8-2015; Ord. No. 19-23, § 1, 12-2-2019)
Sec. 2-356. Contracts with commissioners.
Individual commission members, or their employees, may enter into contracts with the commission or the
city for consultant or other services, provided that no commissioner shall vote on the approval of any contract for
which the commissioner, the commissioner's employer, or any family member of the commissioner would be a
party.
(Ord. No. 05-12, § 1, 6-20-2005; Ord. No. 05-21, § 1, 9-12-2005)
Created: 2022-10-17 18:41:59 \[EST\]
(Supp. No. 56)
Page 2 of 2
- CODE OF ORDINANCES
Chapter 2 - ADMINISTRATION
ARTICLE V. - BOARDS AND COMMISSIONS
DIVISION 4. MULTIPURPOSE FACILITY ADVISORY COMMISSION
1
DIVISION 4. MULTIPURPOSE FACILITY ADVISORY COMMISSION
Sec. 2-251. Purpose.
The commission shall set goals and expectations for the community use and enjoyment of the multipurpose facility.
The commission shall seek community input regarding the use and development of the facility and make
recommendations to the city council to protect and preserve the facility as an asset to the community. The commission
shall recommend an operational budget and capital plan that meets or exceeds the goals, values and vision of the facility.
(Ord. No. 20-06, § 2, 6-1-2020)
Sec. 2-252. Membership and terms.
The commission shall consist of nine members appointed by the council to include:
(1) A city resident and member in good standing of the Elk River Senior Center.
(2) Two members in good standing representing turf-use associations, which use the facility, including:
a. Elk River Youth Football Association.
b. Elk River Youth Baseball Association.
c. Elk River Youth Softball Association.
d. Elk River Youth Lacrosse Association.
e. Elk River Flag Football Association.
(3) Two members in good standing representing ice-use associations, which use the facility, including one
each from:
a. Elk River Youth Hockey Association.
b. Elk River Figure Skating Club.
(4) A sitting member of the city council.
(5) A designee of ISD #728.
(6) Two at-large residents of the community with no affiliation to the former organizations for at least five
years.
Representatives of the ice and turf-use associations and the ISD #728 designee may be nonresidents of the
city, but there shall be no more than three nonresidents of the city serving on the commission at any one time.
1
Editor's note(s)—Ord. No. 20-06, §§ 1, 2, adopted June 1, 2020, repealed the former div. 4, §§ 2-251—2-255, and
enacted a new div. 4 as set out herein. The former div. 4 pertained to ice arena commission and derived from
Code 1982, §§ 217.00, 217.02, 217.04—217.07; Ord. No. 03-002, § 1, adopted Feb. 10, 2003; Ord. No. 12-13,
§ 1, adopted Aug. 6, 2012.
Elk River, Minnesota, Code of Ordinances Created: 2022-10-17 18:41:58 \[EST\]
(Supp. No. 56)
Page 1 of 2
Following the initial commissioner appointments, all commissioners shall be appointed for a term of three
years, serving on a staggered basis. For the initial commission appointments, the city council shall assign terms of
one, two, and three years for designated members.
(Ord. No. 20-06, § 2, 6-1-2020)
Sec. 2-253. Authority and duties.
The multipurpose facility advisory commissions authority shall include, but not be limited to, the study and
recommendation to the city council on the following:
(1) Develop a value statement and a mission statement for the commission. Review each statement
annually and amend as so desired.
(2) Serves as a conduit to the public to gain feedback on the effectiveness of the facility and services
provided. Holds at least one annual public hearing to receive community comments regarding the
operation, use, and future development of the facility.
(3) Develop and provide a verbal annual report on the outcomes and activities of the facility to the city
council.
(4) The commission shall review facility rental rates annually and recommend a fee schedule for
incorporation into the annual budget.
(5) The commission shall recommend a budget that balances facility revenue and expenses. The budget
will include projected revenue, expenses, transfers, and capital improvements. The budget shall be
completed no later than August 1 of each year.
(6) The commission shall annually provide a draft capital improvement plan to the city council that
includes capital replacements, repairs, and additions. The plan shall project improvements over a
rolling ten-year period. The capital plan shall be completed no later than September 1 of each year.
(7) The commission shall review and recommend operational policies for the facility and review all policies
at a minimum every two years.
(Ord. No. 20-06, § 2, 6-1-2020)
Sec. 2-254. Meetings.
At their inaugural meeting, and the first meeting of each subsequent year, the commission shall elect a chair,
vice chair and secretary. The chair shall preside over each meeting and perform all duties assigned by the
commission or the council. The vice chair shall assume the duties of the chair in the chair's absence. If a vacancy
occurs in the chair, the vice chair shall fulfill the remaining term and the commission shall elect a new vice chair for
the remaining term. The sitting council member and the designee from ISD #728 are excluded from holding chair
or vice chair positions. The secretary shall prepare the minutes of the commission.
The commission shall meet no fewer than three times per year. The commission shall develop bylaws and
adopt a schedule of meetings, meeting times and locations at their first meeting of the year and provide the
schedule to the city council for approval.
A quorum shall consist of a majority of the sitting members. The commission shall follow Robert's Rules of
Order. Meetings are subject to the Minnesota Open Meeting Law. Special meetings may be called by the chair or
by a simple majority of the sitting commission.
(Ord. No. 20-06, § 2, 6-1-2020)
Created: 2022-10-17 18:41:58 \[EST\]
(Supp. No. 56)
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