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3.1 LIBMIN 01-24-2023Members Present: Members Absent: Guests Present: Council Liaison: Meeting of the Elk River Public Library Board Elk River Community Room Tuesday, October 25, 2022 Chair Carole Boelter, Commissioners Isaac Blaske, Michelle Hegarty, Kelly Voss Mary Keifenheim none Garrett Christianson Staff Present: Lori Lundstrom, Library Services Coordinator - GRRL Dawn Larson, Recording Secretary, City of Elk River Karen Pundsack, Executive Director -GRRL Jeannette Burkhardt, Patron Services Supervisor-GRRL Michael Hecker, Parks and Recreation Director I . Call Meeting to Order 2. 3. 4. Pursuant to due call and notice thereof, the meeting of the Elk River Public Library Board was called to order at 5:30 pm by Chair Boelter. Consider October 25, 2022, Agenda Moved by Commissioner Blaske and seconded by Commissioner Hegarty to approve the October 25, 2022, Agenda. Motion carried 4-0. Consent Agenda 3.1 Secretary's Report a July 26, 2022, Meeting Minutes 3.2 Treasurer's Report July, August, September 2022 Revenue and Expense Reports Moved by Commissioner Blaske and seconded by Commissioner Voss to approve the Consent Agenda. Motion carried 4-0. Open Forum 3.1 Elk River Public Library Board October 25th, 2022 S. General Business 5.1 New Business Page 2 a. Introduction of new Patron Services Supervisor Jeannette Burkhardt ■ Ms. Burkhardt introduced herself to the board. She is a 15 -pear employee of the Great River Regional Library and has worked for the Becker and Big Lake locations previously. b. Forecast a list of annual goals and projects ■ Chair Boelter reviewed the library board's purpose in the by-laws. The most recent version of the by-laws includes promoting the library in the responsibilities of the board. Secretary Larson explained to new members of the board that in 2021 the City of Elk River City Administrator, Cal Portner, worked with the board to revamp the bylaws. Ms. Lundstrom told the board that she attended the Elk River Farmers Market three times over the summer to promote the library but other than the opening day it was not busy. She also attended an event called Community Connect at the Elk River High School. Chair Boelter said that it would be a good event for board members to attend. Secretary Larson asked the board and Ms. Lundstrom if they still want to have Ms. Lundstrom send a list of upcoming events the library staff are attending to Ms. Larson regularly so she can distribute it to the board members. The board stated that they would like to receive the list. Ms. Lundstrom said she will send the outreach opportunities and programs to Ms. Larson. If the board members choose to attend, they would contact Ms. Lundstrom directly. If there are three members attending an event at the same time however, Ms. Larson would need to be notified so she could post a quorum notice. Chair Boelter confirmed the board would like to add a brainstorming session to the January meeting agenda for 2023 ideas of events the library board members could create/attend with library staff and possible city staff. One idea for an event would be to read books to kids after an Entertainment in the Park event put on already by the City of Elk River. c. Director Michael Hecker available for questions ■ Mr. Hecker introduced himself and explained what his role is within the city. He gave a list of projects that have been completed with the Active Elk River campaign including Orono Park, the Furniture and Things Community Event Center, the downtown dock at Rivers Edge Commons. d. Review by-laws regarding board positions expiring 12-31-22 ■ Commissioner Hegarty and Commissioner Keifenheim both have terms ending this year. City staff will reach out to them to see if they 11■rat1 1f NATURE Elk River Public Library Board Page 3 October 25th, 2022 wish to continue the board. City staff will then notify Secretary Larson of the next steps. At the January 2023 meeting elections for board positions will take place. e. 2023 Meetings January 24, April 25, July 25, October 24 5.2 Old Business a. Chair Boeher asked about the survey that was done asking patrons about the change in library hours for 2023. The hours that most of the patrons requested via the survey matched the hours the City Council recommended. None of the library staff will be directly affected by the change of hours. 5.3 Patron Services Supervisors Report ■ Ms. Burkhardt presented her report. Confirmed that the wi-fi will extend to the parking lot beginning in February. 5.4 Library Services Coordinator Report ■ Ms. Lundstrom presented her report. She presented one of the new office chairs. 5.5 City Council Report a. Councilmember Christianson updated the board on some recent discussion items at council meetings. 6. Announcements 7. Adjournment Moved by Commissioner Blaske and seconded by Commissioner Hegarty to adjourn the meeting. Motion carried 4-0. The meeting adjourned at 6:36pm. Minutes submitted by Dawn Larson. Tina Allard, City Clerk Carole Boelter, Chair rIIEA(I I NATURE