The URL can be used to link to this page

7.1 SR 02-06-2023�, Elk s �- River Request for Action To Item Number Ma Tor and CinT Council 7.1 Agenda Section Meeting Date Prepared by Public Hearings FebruaryT 6, 2023 Suzanne M. Fischer, Environ/Special Projects Director Michael HeckeY, RecYeation Mana eY Item Description Reviewed by Ordinance Amendment: Fee Schedule for Garbage, Cal Pormer Cit�T Administrator Environmental and Recreation Reviewed by Action Requested 1. Mayor Dietz to open and close the public hearing. 2. Adopt, byT motion, an ordinance amending the 2023 Master Fee Schedule. Background/Discussion Garbage Fee Staff reviewed the gaYbage fees and Yecommends the fee chaYged for the 32 gal bi-weekly caYt be adjusted to cover the incYeased cost charged to the cityr by the HauleY. r1ll other cart sizes aYe priced coYYectly. Environmental Fees Staff revie`ved environmental fees and recommends amending the schedule to include escro`v fees for violations of the Wetland Conservation Act to cover additional labor costs incurred while resolving violations. Recreation Fees The Parks and Recreation Commission recently reviewed fees foY shelteY rental and concession stand use and is recommending changes as outlined in this report. Financial Impact N/A Mission/Policy/Goal Responsible for ever�T dollar - good ste�uards, ethical, efficient, and responsible. Attachments Parks and Recreation Commission Concession Fee Staff Report Parks and Recreation Commission Park Rental Fees Staff Report Ordinance Amending Fee Schedule The Elk River Vision A 2a�elcolning co�nlnunity 2a�ith T evolutiona� y and spizzted T esou� cefulness, exceptional se�vice, and coln�nunity engagelnent that encou�ages and ins�iz•es pTo�pe�zty. rowEREo ar �I'1 �� Update�l• January 2023 Request for Action To Item Number Parks and Recreation Commission 7.2 Agenda Section Meeting Date Prepared by Action Item anua 11, 2023 Warren Ellin voYth, RecYeation CooYdinatoY Item Description Reviewed by Concession Stand Use Fees iVlichael Hecker, Parks and Recreation Director Reviewed by Cal Pormer, Ci T Administrator Action Requested Discuss the concession stand use fees for 2023. Approve, byT motion, concession stand use fees. Background/Discussion At the December 8, 2021, Parks and Recreation Commission meeting, Commissioners discussed and approved updated athletic field use fees. With the implementation of these fees, we experienced greateY user accountabilityr and actual usage. The fee structure has been well-received by our associations with the only complaint being the daily charge for the use of the concession stand. It was created as a dailyr rate in case of one-dayr tournaments. However, we are learning that the tournaments we host in Elk River are multiple days and the organizers would prefer a lump fee. Upon researching this further, we found that other cities are split equallyT on dailyT charges or per tournament. Staff is recommending changing the concession stand fee from a dailyT fee to a per `veekend fee. The cityT will still require a seasonal temporaryr food stand/special event license. Financial Impact There �vill be little to no monetaryT impact `vith this update. Mission/Policy/Goal Field use rates are intended to be reasonable to foster participation, collaboration and accountabilit�T between �Touth sports associations and the cit�T. Attachments ■ Updated Recommended Concession Stand Use Fees The Elk River Vision A �a�elco�ning colnlnunity 2arith Tevolutiona�y and spi�zted Tesourcefulness, excptional se�vice, and co�n�nunity engagelnent that encou�ages and in��i�espzo��e�zty. rowEREO er �1��'U�'� Updated.• August 2020 Pur�ose Statement Field use rates are intended to be reasonable to foster participation, collaboration and accountabilityT bet�veen youth sports associations and the cityr. Field Rental Rates Rate ■ $45 per field peY day ■ $45 per field per dayT for lights +$4 per hour of use ■ Belo`v 60% Participant Residency ■ Concession stand rules and fees will follo�v the guidelines in the Concession Stand Use belo`v. Elk River Association (Group 3A) ■ 70% and above Participant Residency ■ $25 per field per da�r ■ $25 per field per dayT for lights +$4 per hour of use o Youth Associarions `vith cit�T capital improvement agreements currentl�T in place �vill have the light fee �uaived until the contract pa�rment is complete. Elk River Association (Grou� 3B) ■ 60-69% Participant Residency ■ �35 per field per dayT • �35 per field per dayT for lights +$4 per hour of use o Youth Associarions with city capital improvement agreements currentlyT in place will have the light fee waived until the contract payment is complete. Concession Stand Use- *Fee a�plies to Tournaments onl� ■ Dave Anderson Athletic Complex o $50/per ��;= tournament . - � . - o�e + Seasonal Temporaryr Food Stand/Special Event License .'��"'�� -�~��a �� '�:: �rr. ■ Lion John Weicht Park _ . - 5 � � o$100/per � weekend + a Seasonal TemporaryT Food Stand/Special Event License from the MN Dept of Health. A copy of the appYoved license is Yequired before approval. This license is required for the sale of prepared food items such as hot dogs, brats, and hamburgers. o This reservation �vill also come `vith the attached pavilion. Youth Athletic Complex _ , . __ � , o�$100/per � tournament + a Seasonal Temporaryr Food Stand/Special Event License from the MN Dept of Health. A copyT of the approved license is required before approval. This license is required for the sale of prepared food items such as hot dogs, brats, and hamburgers. Food Trucks ■ Food trucks are allowed. Must use the City of Elk River's approved vendoY list. User/Association must provide proof of their agreement with the food truck for each event. Cityr staff will deteYmine the best location for the food truck(s) to park. o Absolutely no parking in fire/emergency lanes. (Red/yTellow curbs) Restroom Cleanings (Tournaments� ■ r1ll useYs will payr foY Yestroom cleanings deemed necessaryr by cityr staff based upon the event attendance estimates. ■ The associations will be billed at the same Yate as the cityr for the cleanings. ■ This fee will apply to the indoor restroom facilities and any additional portable toilets. De�osit ■ All useYs/associations/tournament organizer will pay a$500, Yefundable deposit on an annual basis/per tournament The refundable deposit will help ensure user/association accountability for damage to fields, facilities and/or scoreboard controllers. ■ If the deposit is used foY any of the above-mentioned items, the user/association will replenish their deposit back to the full amount of $500. Fee Management ■ Cit�T will request enrollment data to invoice accordinglyT. ■ Field rental revenues will be allocated to the Park Improvement Fund to be utilized for athletic field facilityT improvements. Seasonal Tem�orary Food Stand/S�ecial Event License Rec�uirements ■ A license is required if yTou plan to sell food or beverages in Minnesota. o �� Stat, sec 157.16 o NTN Rules,�art 4625.1770 ■ O�vners and operators of seasonal temporary food stands (STF) or special events must meet licensing and food safetyr requirements to get their business/opeYations started. (See attached fact sheet) This fact sheet `vill help �Tou understand the requirements and promotes a safer operation of the STF/Special Event License and reduces the risk of foodborne illness. ■ You will need to contact the iVlinnesota Department of Health Food, Pools, and Lodging Services PO Box 64975 St. Paul,1�1N 55164 651.201.4500 health.foodlod�u��state.nvi.us. 0 2022 Contact- Erin Hodgins. 320.223.7317 oY erin.hodgins c_ni,state.mn.us. o TheyT `vill discuss yTour plans `vith yTou and get yTou the proper applicarion to fill out. ■ Please note, this needs to be done at least one month in advance. Fees The 2022 price is $95. o Fee is set by the MDH. o Fee is to be paid directlyr to MDH. License ■ Once you have received your STF/Special Event license, submit a copyT of the approved license to the Sports Coordinator. Request for Action To Item Number Parks and Recreation Commission 7.1 Agenda Section Meeting Date Prepared by Action Item anua 11, 2023 Warren Ellin voYth, RecYeation CooYdinatoY Item Description Reviewed by 2023 Park Rental Fees iVlichael Hecker, Parks and Recreation Director Reviewed by Cal Pormer, Ci T Administrator Action Requested Discuss the Yental fees foY 2023. Approve, byT motion, rental use fees. Background/Discussion At the December 8, 2021, Parks and Recreation Commission meeting, Commissioners discussed and approved the updated 2022 shelter and pavilion rental fees. No`v that the pavilion is open at Orono Park, staff are noticing a trend `vith the rentals and are proposing additional changes to what was approved in 2021. Staff recommends changing the daily rate at Shelter #3 (next to the playground and the splash pad) from $60 to $70 for residents and $100 for non-residents. Staff also Yecommends the Yemoval of the damage deposit at the new Orono PaYk Pavilion. We have learned that people aYe hesitant to rent this because of the up-fYont cost of the damage deposit when they can Yent Shelter #3 and not pay a damage deposit. By removing this Yefundable fee, the cityr would also save money on cYedit caYd refunds and anticipate an increase in rentals. Financial Impact An expected increase in Yental Yevenue. Mission/Policy/Goal The goal of this change is to be proactive and adjust ouY fee structure based on trends documented by staff to incYease Yentals and revenue. Attachments PYoposed 2023 PaYks and RecYeation Rental Fees 2021 and 2022 FacilinT Reservation Statistics The Elk River Vision A �a�elco�ning colnlnunity 2arith Tevolutiona�y and spi�zted Tesourcefulness, excptional se�vice, and co�n�nunity engagelnent that encou�ages and in��i�espzo��e�zty. rowEnEo er �/��U�'� Up�iited.• August 2020 Proposed 2023 Parks and Recreation Rental Fees Lion John Weicht Park Shelters 1-4 Orono Park Shelters 1& 2 Ca acit : 50 Resident Non-Resident Dail�r Rate $35 $55 Rivers Edge Commons Ca aci :400 2 hour minimum $150 6 hour ma�mum $50 each additional hour Damage Deposit �250 Orono Park Shelter 3 (Located near prime amenities) Ca acit : 100 Resident Non-Resident DailyT Rate �} �70 �H �100 Orono Park Pavilion Ca acit : 100 Resident Non-Resident 2 hour rniuimum $60 �90 Additional houY $15 $20 �, . �(3 0 � 0 Woodland Trails Pavilion Capacity: 50 Resident Non-Resident 2 hour minimum $40 $60 Additional hour $10 $20 Damage Deposit $100 $100 Lions Park Pavilion with Servery Ca acit : 100 Resident Non-Resident 2 hour minimum �60 �90 Additional hour $15 $20 Damage Deposit $250 $250 Lions Park Pavilion with Servery and Concessions Capacity: 100 Resident Non-Resident 2 hour minimum �80 �110 Additional hour $15 $20 Damage Deposit $250 $250 Trott Brook Barn Capaciry: 60 Resident Non-Resident 2 hour rniuimum �30 �50 Nlonda�T-Thursda T Additional hour $15 $20 Monda T-Thursda T 2 hour minimum $40 $60 Frida�T-Sunda T Additional hour $15 $20 Frida�T-Sunda�T Damage Deposit $100 $100 Late fee for ke�T return $25 $25 Reservation Changes and Cancellation Fees: • $10 fee for changes to reservation • $10 cancellation fee if more than 14 days befoYe event • No refunds for cancellations within 14 da�Ts prior to event RecTrac! LIVE 2Q2� Facility Reservation Stats by Interface Page: 1 of 3 Facility Description Interface Rsv Count H'Count Fees/Tax Discounts Total Amt Total Due PAVLN LIONP LPPAV Lions Park Pavilion RecTrac 36 2200 3,350.00 0.00 3,350.00 0.00 36 2200 3,350.00 0.00 3,350.00 0.00 SHLTR_LIONP_LPSH1 SHLTR_LIONP_LPSH2 SHLTR_LIONP_LPSH3 SHLTR_LIONP_LPSH4 BLDG_TROTT_TBARN LP Shelter 1 RecTrac WebTrac LP Shelter 2 RecTrac WebTrac LP Shelter 3 RecTrac WebTrac LP Shelter4 RecTrac WebTrac Trott Brook Farm Barn RecTrac WebTrac 6 198 190.00 0.00 190.00 0.00 1 25 50.00 0.00 50.00 0.00 7 223 240.00 0.00 240.00 0.00 13 390 120.00 0.00 120.00 0.00 9 324 505.00 0.00 505.00 0.00 22 714 625.00 0.00 625.00 0.00 12 375 110.00 0.00 110.00 0.00 8 247 360.00 0.00 360.00 0.00 20 622 470.00 0.00 470.00 0.00 10 310 30.00 0.00 30.00 0.00 2 50 60.00 0.00 60.00 0.00 12 360 90.00 0.00 90.00 0.00 58 1455 2,020.00 0.00 2,020.00 0.00 17 451 665.00 0.00 665.00 0.00 75 1906 2,685.00 0.00 2,685.00 0.00 PAVLN WDLDP WDPAV Woodland Trails Pavilion RecTrac 23 1105 1,480.00 0.00 1,480.00 0.00 WebTrac 9 383 550.00 0.00 550.00 0.00 32 1488 2,030.00 0.00 2,030.00 0.00 Report Grand Totals 204 7513 9,490.00 0.00 9,490.00 0.00 Report Summary Totals Recreation Office User: ALISA Run Date/Time: 10/25/2022 @ 11:52am RecTrac! LIVE Facility Reservation Stats by Interface Page: 2 of 3 Report Summary Totals Continued... Interface Rsv Count H'Count Fees/Tax Discounts Total Amt Total Due RecTrac WebTrac Interface Total 158 6033 7,300.00 0.00 7,300.00 0.00 46 1480 2,190.00 0.00 2,190.00 0.00 204 7513 9,490.00 0.00 9,490.00 0.00 Recreation Office User: ALISA Run Date/Time: 10/25/2022 @ 11:52am RecTrac! LIVE 2Q22 Facility Reservation Stats by Interface Page: 1 of 3 Facility Description Interface Rsv Count H'Count Fees/Tax Discounts Total Amt Total Due PAVLN LIONP LPPAV Lions Park Pavilion RecTrac 36 2825 3,957.50 0.00 3,957.50 0.00 36 2825 3,957.50 0.00 3,957.50 0.00 SHLTR_LIONP_LPSH1 LP Shelter 1 RecTrac 5 315 160.00 0.00 160.00 0.00 5 315 160.00 0.00 160.00 0.00 SHLTR_LIONP_LPSH2 SHLTR_LIONP_LPSH3 SHLTR_LIONP_LPSH4 PAVLN_ORNOP_ORPAV SHLTR_ORNOP_ORSH1 SHLTR_ORNOP_ORSH2 SHLTR_ORNOP_ORSH3 BLDG_TROTT_TBARN LP Shelter 2 RecTrac LP Shelter 3 RecTrac LP Shelter4 RecTrac Orono Park Pavilion RecTrac Orono Shelter 1 RecTrac Orono Shelter 2 RecTrac WebTrac Orono Shelter 3 RecTrac WebTrac Trott Brook Farm Barn RecTrac WebTrac 9 1335 305.00 0.00 305.00 0.00 9 1335 305.00 0.00 305.00 0.00 5 1200 105.00 0.00 105.00 0.00 5 1200 105.00 0.00 105.00 0.00 2 1100 0.00 0.00 0.00 0.00 2 1100 0.00 0.00 0.00 0.00 7 260 627.50 0.00 627.50 0.00 7 260 627.50 0.00 627.50 0.00 5 180 255.00 0.00 255.00 0.00 5 180 255.00 0.00 255.00 0.00 14 447 670.00 0.00 670.00 0.00 1 35 55.00 0.00 55.00 0.00 15 482 725.00 0.00 725.00 0.00 24 786 1,670.00 0.00 1,670.00 0.00 2 48 150.00 0.00 150.00 0.00 26 834 1,820.00 0.00 1,820.00 0.00 86 2492 4,542.50 0.00 4,542.50 85.00 25 985 2,090.00 0.00 2,090.00 0.00 111 3477 6,632.50 0.00 6,632.50 85.00 PAVLN WDLDP WDPAV Woodland Trails Pavilion RecTrac 15 616 1,195.00 0.00 1,195.00 0.00 15 616 1,195.00 0.00 1,195.00 0.00 Report Grand Totals 236 12624 15,782.50 0.00 15,782.50 85.00 Recreation Office User. ALISA Run Date/Time: 10/25/2022 @ 11:54am RecTrac! LIVE Facility Reservation Stats by Interface Page: 2 of 3 Report Summary Totals Continued... Report Summary Totals Interface Rsv Count H'Count Fees/Tax Discounts Total Amt Total Due RecTrac WebTrac Interface Total 208 11556 13,487.50 0.00 13,487.50 85.00 28 1068 2,295.00 0.00 2,295.00 0.00 236 12624 15,782.50 0.00 15,782.50 85.00 Recreation Office User. ALISA Run Date/Time: 10/25/2022 @ 11:54am City of Elk -�-1 River Ordinance 23 - City of Elk River ��r�� to be removed Unde�lines to be added An Ordinance Amending the 2023 Master Fee Schedule, of the City of Elk River, Minnesota, City Code The City Council of the CityT of Elk River does herebyT ordain as follows: SECTION 1. That Ordinance 22-28 be amended by changing the fees as shown in Exhibit A. SECTION 2. All other provisions of Ordinance 22-28 shall remain in full force and effect. SECTION 3. That this ordinance shall take effect upon adoption. Passed and adopted by the CityT Council of the Cit�T of Elk River this 6th da�T of Februar�T, 2023. John J. Dietz, MayroY ATTEST: Tina Allard, CityT Clerk Last LJpdated]anuar� 2019 row�REo er �� EXHIBIT A GARBAGE ■ 32 Gallon Biweekl� ■ 32 Gallon ■ 60 Gallon ■ 90 Gallon ■ Additiona190 Gallon ■ Recyrcling WETLAND CONSERVATION ACT APPLICATION After the Fact Wetland Alteration Permit Re�lacement Plan rl�lications Wedand Banking A�lication �nnual Wedand Mitigation 1�Zonitorin� 1�ll Od�er `�'etland Ser�rices Buffers� LG U fees are in a�l�lition to Planning�ng, an�l Esc,o2a�, ees Concession Stand Use-Tournaments $5.30 �,.4� $7.75 $12.75 $19.35 $17.05 $4.50 $400 (field review/impacts/banking) $75 (no loss/exemptions) ) $400 plus staff time Lscro�� 70U �2,�00 $1,600 $5,000 $2,,500/�ear 200 Deposit All users/associations/tournament organizer `vill payT a$500, refundable deposit on an annual basis/per tournament The refundable deposit will help ensure user/association accountabilit�T for damage to fields, facilities and/or scoreboard controllers. If the deposit is used for anyT of the above-mentioned items, the user/association will replenish their deposit back to the full amount of $500 ■ Dave Anderson Ad2letic Complex $50/per c�=tournament ��~ `',� :�'� �� __ �_ . ■ Lion John Weicht Park Youth Athletic Complex PARK FACILITY USE FEE F�. �. ,7 ,. , , l r_ � �r $100/per ck�weekend ' . ` b Cr. �. ,l ,. ,1. m�rrrT �$100/per t�=tournament More than 14 da�s: Reservation alteration/cancellation: $10 Wid2in 14 da�s No refunds or cancellations ■ Orono Park Shelter 1& 2 Resident: $35/DayT EXHIBIT A ■ Orono Park Shelter 3 ■ Orono Park Pavilion Non-Resident: $55/Dayr Resident: �6NS%C) Non-Resident: �98�100 Resident: $60/2 hour minimum Additional hour: $15 Non-Resident: $90/ 2 hour minimum Additional hour: $20 �� . . � _