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4.1 DRAFT MINUTES (1 SET) 04-03-2023c�ty of Elk � River � Members Present: Members Absent: Others Present: Meeting of the Elk River City Council Held at the Elk River City Hall Monday, March 20, 2023 MayTor John Dietz, Councilmembers CoryT Grupa, Mike BeyTer, and Jennifer Wagner Councilmember Matt Westgaard Attorney Jared Shepherd Staff Present CityT Administrator Calvin Pormer, CommunityT Development Director Zack Carlton, Recreation Manager Michael Hecker, Parks and Recreation Senior Administrative Assistant Dawn LaYson, Special Events CooYdinator Karen Wingard, Human ResouYces ManageY Lauren Wipper, and DeputyT City Clerk Jolene Richter I. Call Meeting to Order � 2. 3. 4. Pursuant to due call and notice theYeof, the meeting of the Elk River City Council was called to order at 6:00 p.m. by MayTor Dietz. Pledge of Allegiance: Pledge of Allegiance was recited. Consider Agenda ��...,� Moved by Councilmember Wagner and seconded by Councilmember Beyer to approve the agenda. Motion carried 4-0. Consent Agenda ' ` Moved by Councilmember Beyer and seconded by Councilmember Grupa to approve: 4.1 March 6, 2023, Minutes. 4.2 Check register as outlined in the staff report. 4.3 Approve Resolution 23-13 approving a negative declaration of need for an environmental impact statement for the Foster Property Development, as outlined in the staff report. 4.4 Temporary On-Sale Liquor License for Elk RiverFest. 4.5 Temporary On-Sale Liquor License for Ruff Start Rescue. 4.6 The bid from JK Landscape Construction in the amount of $231,444 to stabilize approximately 1,1101inear feet of riverbank on the Mississippi River in the William H. Houlton Conservation Area (WHHCA) as outlined in the staff report. Motion carried 4-0. 5. Open Forum No one appeared for Open Forum. Cittr Council iVlinutes Maech 20, 2023 6.1 rAJ 7.2 City of Elk River Volunteer of the Month Page 2 Ma�ror Dietz presented the March Volunteer of the Month award to Gena Hahne. He highlighted the following: She has volunteered for the following activities at Meadowvale ElementaryT School: ■ Book fair ■ Coin drive ■ At home parties ■ Book room material entry ■ Classroom help ■ Veterans Day ■ Lunchroom help when needed ■ Organizing supplies at school ■ Picture Day ■ ActivityT DayT Conditional Use Permit: Vehicle Sales and Service for up to I I Dealers at 17242 Ulysses Street, Omar Alnuaimi Mr. Carlton pYesented the staff YepoYt. �� MayroY Dietz opened the public hearing. There being no one to speak on this issue, MayroY Dietz continued the public hearing to the April 3, 2023, council meeting. Moved by Councilmember Grupa and seconded by Councilmember Wagner to continue Item 7.1 regarding Conditional Use Permit: Vehicle Sales and Service for up to 11 Dealers at 17242 Ulysses Street, Omar Alnuaimi to the Apri13, 2023, City Council meeting. Motion carried 4-0. Conditional Use Permit: Construction of a Production Building Supporting Heavy Manufacturing Operations at 1340 bth Street, Rinker Pipe. NTr. Carlton presented the staff report. l�Iayor Dietz opened the public hearing. Brian Olson, Rinker Materials, spoke on behalf of Rinker Materials. He addressed the actions Rinker Materials is taking to fulfill the conditions listed on the Conditional Use Permit. MayTor Dietz closed the public hearing. Moved by Councilmember Wagner seconded by Councilmember Grupa to approve the Conditional Use Permit with the following conditions to satisfy the standards set forth in Section 30-654: 1. All exterior building openings shall be closed when manufacturing operations occur within a building prior to 6 a.m. and after 9 p.m. Monday through Sunday. 2. All vehicle back-up alarms shall be converted to a white-noise sryle by June 30, 2023. rowEREO er ��,e � Cittr Council iVlinutes Maech 20, 2023 8. 9. 10.1 Page 3 3. The applicant shall submit a dust control plan for the operation prior to issuance of any building permits. 4. The applicant shall submit documentation demonstrating compliance with state and federal wellhead protection standards. Motion carried 4-0. Organization Business/Large Group Policy Mr. Hecker and Ms. Larson presented the staff report. Councilmember Wagner asked for clarification regarding �vhat �vould happen if other groups showed up without a reservation. Ms. Larson explained that staff is frequentl�� contacted byT groups looking to reserve use at the paYk and will explain the Large GYoup Polic�= and the reservation pYocess. The�r will post Yeservarion signs on the shelteYs showing when the shelters are reser�red and by whom. She continued to explain if someone just shows up they will not be guaranteed use of a shelteY, shelteYs not reserved can be used on a first-come first-serve basis. Moved by Councilmember Beyer and seconded by Councilmember Grupa to approve the Organization Business/Large Group Policy. Motion carried 4-0. Adjourn Regular Meeting Moved by Councilmember Wagner and seconded by Councilmember Beyer to adjourn the regular meeting of Ciry Council. Motion carried 4-0. The YegulaY meeting adjourried at 6:42 p.m. MaSror Dietz called the work session to oYder at 6:46 p.m. Concept Review: BK Land Development, 13161 Highway 10, 9-Unit Residential Subdivision Mr. Carlton presented the staff report. The Council provided the applicant with infoYmal, non-binding, feedback YegaYding the pYoposed development pYoject and una.n.irnousl�r agreed that it was okay foY the applicant to move forwaYd with the proposed plans. 10.2 Downtown Halloween Mr. Hecker and Ms. Wingard presented the staff YepoYt. Due to event growth and safety precautions the Council unanimously agYeed to close Main Street for the Downtown Halloween event. 10.3 ERPD Wage Incentive Program Update 1��. PoYtner pYesented the staff report. row€REo er ��U�� Cittr Council iVlinutes Maech 20, 2023 Page 4 The Council reviewed and discussed updates to the ERPD Wage Incentive ProgYam as outlined in the staff repoYt and agreed for staff to move forward with the proposed changes. Staff will bring it back to the Council for final approval. 10.4 No Mow May Discussion Mr. Portner pYesented the staff report. The Council discussed the pYos and cons of No Mow Mayr as outlined in the staff repoYt and decided to take no acrion this yeaY and to possiblyr revisit this topic in the future. The�r directed staff to seek feedback from our communityT surveyT group. 10.5 Set Council Goal Setting Meeting Date _ ,,.,, Mr. Pormer presented the staff report The Council discussed possibl�r eitheY Ma�� 8 or May 22 for their goal setting meeting. CouncilmembeY Wagner added that she thinks moYe time should be allowed foY these meetings, to allow foY more in-depth discussions. MayoY Dietz stated the�� could start with the one meeting and then add another if needed. The Council directed staff to move for�uard with Monday, MaST 8. I I. Motion to Adjourn Moved by Councilmember Grupa and seconded by Councilmember Wagner to adjourn the meeting of Ciry Council. Motion carried 4-0. The meeting was adjourned at 7:35 p.m. Minutes pYepaYed b�r Jolene Richter. John J. Dietz, N1a5ror Tina Allard, Cit�- Clerk row€REo er ��U��