6.4 SR Multipurpose Facility Policy
Discussion Item
To Item Number
Multipurpose Facility Advisory Commission 6.4
Agenda Section Meeting Date Prepared by
Discussion April 10, 2023 Tim Dalton, FT Center Superintendent
Item Description Reviewed by
Multipurpose Facility Policy
Reviewed by
Background/Discussion
The Multi-Purpose Facility Advisory Commission is charged with the development of facility policy to be
forwarded to the City Council for review and approval. At the February 13, 2023 meeting, staff introduced the
first three sections of a basic draft policy for review and edit. Attached are the first three sections in progress, as
well as the next three for Commission review. We look to have a full policy for review and approval this summer.
Financial Impact
Good policy will ensure that appropriate measures are in place to protect the facility and charge appropriately for
facility use, programs and services.
Mission/Policy/Goal
Incorporating sustainable practices
Attachments
6.4 at1 Hours of Operation
6.4 at2 General Facility Guidelines
6.4 at3 Reservation Procedures
6.4 at4 Supervision Conduct Policies
6.4 at5 Ice Arena Policy
6.4 at6 Fieldhouse Policy
The Elk River Vision
A welcoming community with revolutionary and spirited resourcefulness, exceptional
service, and community engagement that encourages and inspires prosperity.
Updated: August 2020
Furniture and Things Community Event Center
SECTION 7
HOURS OF OPERATION
7.0 PURPOSE
To set hours that promote efficient use of the building and scheduling of staff to meet the
financial expectations of the facility while meeting the needs of our various users.
7.1 DEFINITIONS
Peak Season The programming period (span of dates) with the most demand for
ice and turf usage.
Off Peak Season The programming period (span of dates) with the least demand for
ice and turf usage.
Prime Time Most desirable time of day to use a facility area, which includes ice,
turf, and upper lobby area.
Non-Prime Time Typically less desirable time of day for use of a facility area which
includes ice, turf, and upper lobby area.
7.2 FACILITY SCHEDULE
The Furniture and Things Community Event Center schedule is driven by customer demand
and staffing availability, and as such does not have designated hours unless specified
differently within this section.
A. Walking Track
September – March
Monday – Sunday 7:15 a.m. – 8:00 p.m.
April – August
Monday – Friday 7:15 a.m. – 4:30 p.m.
B. Senior Activity Center
Operating hours for the Senior Activity Center are:
Monday – Friday 8:30 a.m. – 4:00 p.m.
The Senior Activity Center follows all holidays observed by the City of Elk River
including New Year’s Day, Martin Luther King, Jr Day, Presidents Day, Easter Sunday,
Memorial Day, Independence Day, Columbus Day, Veteran’s Day, Thanksgiving, Friday
after Thanksgiving, Christmas Eve, Christmas Day and New Year’s Eve.
Additional operating hours for weeknight and weekend hours may be scheduled with the
approval of the Facilities Superintendent.
C. Holiday Hours
The facility will be open according to the following schedule on holidays unless
events/usage dictate the need for revised hours.
Holiday Day/Date Proposed Hours
New Year’s Day January 1 7:15 a.m. – 8:00 p.m.
rd
Martin Luther King, Jr Day 3 Monday in January 7:15 a.m. – 8:00 p.m.
rd
Presidents Day 3 Monday in February 7:15 a.m. – 8:00 p.m.
Easter Sunday Sunday in March or April Closed
Memorial Weekend: Saturday in May Closed
Sunday in May Closed
Monday in May Closed
Independence Day July 4 Closed
st
Labor Day Weekend Saturday -1 Monday in Sept Closed
nd
Columbus Day 2 Monday in October 7:15 a.m. – 8:00 p.m.
Veterans Day November 11 7:15 a.m. – 8:00 p.m.
th
Thanksgiving 4 Thursday in November Closed
th
Friday after Thanksgiving 4 Friday in November 7:15 a.m. – 8:00 p.m.
Christmas Eve December 24 7:15 a.m. – 12:00 p.m.
Christmas Day December 25 Closed
New Years Eve December 31 7:15 a.m. – 8:00 p.m.
Room rentals may be scheduled on closed holidays if the rental revenue and
availability of staff justifies use.
Customers are subject to a holiday fee for scheduling on these dates due to the
increased cost of staffing.
Furniture and Things Community Event Center
GENERAL FACILITY USE GUIDELINES
8.0 PURPOSE
To establish procedures and policies applicable to all areas of the Furniture and Things
Community Event Center which promote respectful behavior to all Users and to the
building. To promote activities that support the philosophy of this building being both
community oriented and financially self-sufficient.
8.1 DEFINITIONS
Facility User/User: The individual/group/organization reserving a facility area in the
Furniture and Things Community Event Center. May be referenced
as “Facility User”, “User”, “Renter”. This person is the main contact
person during the reservation and permitting process.
FTCEC: Furniture and Things Community Event Center
Rental Coordinator: This position may be the Facility Superintendent, Assistant Facility
Supervisor, or designee.
8.2 All use of ice, turf, and rental rooms must be reserved and paid for- no casual use.
8.3 Ice, Room and Turf rentals will be made available to USERs 15 minutes prior to reserved
time and will be considered complete at the end of the time listed on USERs permit.
8.4 Wall decorations must be adhered with blue painters’ tape to be provided by the USER.
8.5 No glitter or confetti is allowed at the FTCenter.
8.6 Please, no gum or sunflower seeds in the facility.
8.7 Conducting group events or parties in the common lobby areas is prohibited. Users shall be
asked to utilize the meeting rooms for the specified rates or consolidate items and store at
the Customer Service desk until departure.
8.8 One-hour limit for table use in lounge areas. Staff members reserve the right to inspect
coolers and large containers. Patrons are welcome to use the lobby for viewing or dining.
8.9 Children eight (8) years of age and younger must always be supervised by an adult/guardian
in the facility/on Furniture and Things Community Event Center property.
8.10 Youth groups (participant’s ages 18 and younger) must be chaperoned on a ratio of one
adult per ten (10) youth, or other ratio as Parks and Recreation staff deem necessary
8.11 The FTCEC is a smoke free and tobacco free facility (including e-cigs and chewing tobacco).
This includes the facility grounds and parking lot. Please notify your guests about this policy
to avoid any inconveniences as the city reserves the right to close or reject a user when in
violation of the policy.
8.12 Alcohol can only be consumed in the facility when purchased from and served by a licensed
caterer. Minor consumption of alcohol, under the legal 21 years of age, is prohibited.
(MN Statue 340A.503)
8.13 Comply with all city ordinance, Minnesota State statutes, and federal laws and establish
building use laws for use, which apply to authorized use of the specific room to include
room capacities as set forth by the fire code specifications. Violation of these rules may
result in the denial of future use of the FTCEC. Denial of use does not exempt violators
form possible prosecution under applicable City Ordinances, State or Federal laws.
8.14 Exits in all areas of the facility shall not be blocked or covered for any reason.
8.15 All aisles must be kept clear, clean, and free of obstruction. Maintain a minimum aisle width
of 5 feet for rental groups, particularly craft sales or trade shows.
8.16 Fire Fighting and emergency equipment shall not be blocked or obstructed under any
circumstances.
8.17 All electrical equipment must be U.L. (Underwriters Laboratories) approved. If not, it will be
removed from the premises.
8.18 Facility Users/Vendors at trade show/expo engaged in the business of making retail sales at
the FTCEC may require sales tax permits. Facility Users/Vendors are responsible for filing
sales tax and must have a Minnesota Sales and Use Tax Permit on their person during the
event. This includes, but is not limited to, silent auctions, craft shows, business seminars
selling products, fundraisers, etc.
8.19 Animals are prohibited in the facility unless for special needs and/or pre-approved for an
exhibit form. Facility User is responsible to clean up all defecation and provide proper
cleaning supplies and chemicals for any animals on the property (interior or exterior). Facility
User shall be billed for any clean up deemed necessary by FTCEC.
8.20 Operation of any heater, barbecue, heat producing or open flame device, candles, lanterns,
torches, welding equipment, smoke emitting devices or material in the FTCEC must have
written authorization by FTCEC Management. No fog machines allowed.
8.21 Materials used in the construction of displays, such as draping, table-coverings, banners,
props, scenery, greenery, trees, and shrubs must be fire resistant.
8.22 Facility User is responsible to provide coverings to protect furnishings (i.e. table coverings
for craft projects with paints, construction requiring adhesives, etc.). User will forfeit damage
deposit and be billed for additional maintenance time.
8.23 Use of ladders is discouraged. If ladders are used the Facility User is required to have two
people at a given time working with the ladder with one person stabilizing the ladder while
the other person is on the ladder. Should FTCEC not feel use of ladder or height is
appropriate, User will be denied use of a ladder and/or use of decoration/display and User
will be requested to find an alternative solution.
RESERVATION PROCEDURES
9.0 PURPOSE
To establish procedures and policies regarding the consistent scheduling of the Furniture
and Things Community Event Center according to the priority scheduling policy as outlined
in Section . To provide staff and FTCEC users with a guide to help ensure the efficient and
accurate process of all room rental requests.
9.1 DEFINITIONS
Facility User: The individual/group/organization authorized to use Furniture and
Things Community Event Center as shown on the Facility Use
Permit.
Facility Use Permit: The written document showing rental facilities agreed upon by
Furniture and Things Community Event Center staff and the facility
user.
Rental Coordinator: Employee of Furniture and Things Community Event Center
who facilities room, ice, and turf rentals.
FTCEC: Furniture and Things Community Event Center
Tentative: The status of a reservation prior to submitting a payment.
Firm: The status of a reservation following a payment.
Resident: A Facility User that pays city taxes to the City of Elk River.
Non-Resident: A Facility User that pays city taxes in anywhere other than Elk River.
This includes residents in Otsego, Nowthen, Livonia Township, Big
Lake Township, etc, even if their zip code is 55330 or if they are in
the Elk River school district.
9.2 RESERVATION PROCEDURES AND GUIDELINES
A. Permit applicants must be 18 years of age or older.
B. Residents may not reserve the facility for a non-resident.
C. All groups using the FTCEC must have an approved permit, contract, or lease prior
to facility use.
D. One contact person, who will be present during the entire rental period, must be
designated to make all arrangements including room set up, tv/podium use, white
board use, etc. which shall be coordinated through and confirmed by the Rental
Coordinator prior to the event date. Organizations with more than one division (i.e.
youth athletics) will be required to identify one (1) contact person to schedule the
meeting room facilities for each division or group within their organization.
E. Basic operation for the audio/visual and sound equipment is included and should be
confirmed when placing the reservation. Requests for additional equipment and/or
will be an additional expense to the User.
F. Facility Reservations require a two (2) week processing period. Full payments are
required at the time of rental via cash, check or Visa/Mastercard/Discover. Checks
are to be made out to the City of Elk River.
G. User agrees to pay the City of Elk River for rental of the facilities listed on the
permit and will adhere to the required reservation timelines and guidelines. Times
listed must include all set-up/clean up time need by the caterer and/or customer.
Occupancy of the reserved facility after the time indicated on the permit will result in
additional rental fees and security guard fees (as needed), which will be charged to
the renter.
H. No items are to be left overnight. Occupancy after the stated ending time may result
in additional rental fees, which will be deducted from the damage deposit or charged
to the Facility User.
I. If deemed necessary, the City reserves the right to substitute a meeting room other
than that stated on the Rental Permit, to minimize conflicts of compatibility, space,
and scheduling.
J. The City of Elk River reserves the right to establish a permit, contract or rental
agreement based on specialized requirements and length of permit, such terms as
mutually agreed upon by the City and User.
9.3 PRIORITY SCHEDULING
A. Reservations are accepted as first-come first-served based on the priority
classification outlined in Section of the Furniture and Things Community Event
Center policies.
B. Special Note: Due to the nature of the Furniture and Things Community Event
Center operation, there will be a need to coordinate and schedule private,
commercial/business or non-resident civic group in advance of the priority
scheduling guidelines as outlined above. When staff feel consideration as been given
to the previous year’s use of a particular area and/or programming needs, these
requests will be processed (i.e. Community Room for a private event, conference,
training, trade show, special event, etc.).
9.4 SPECIAL FEES/DAMAGE DEPOSITS
A. A special use fee may be required in some events/activities. This fee will be applied
to cover unusual, anticipated expenses, such as excessive clean-up, unusual set-up,
excess electricity, or phone usage, and/or damages associated with the user’s
program or events. The special user fee is payable at the time the reservation is made
and will be held until it has been determined by the City if any or all the fee was
used. Any unused balance will be returned to the user and/or invoiced.
B. A damage deposit in addition to the rental fee required as per defined under
Section , Damage Deposits. This fee shall be returned within two (2) weeks after the
event if no deductions are necessary. Violation and/or failure to adhere to all
guidelines may result in denial of future permits for the use of the facility and
forfeiture of damage deposit.
9.5 CANCELLATIONS AND REFUNDS
A. Refunds will not be issued for no shows.
B. A full refund less a $10 cancellation fee will be administered for cancellations given
with a 48-hour notice.
Meeting Room and Fieldhouse Cancellations: The proposed meeting room and
Fieldhouse rental cancellation policy states the following:
Room cancellations received within a 2 or more week (14-day notice) can
receive a full refund.
Room cancellations received 1-2 weeks or 7-13 days in advance of the permit
date can choose to reschedule. If the user does not reschedule, they do not
receive a refund. They either forfeit the paid rental fees and/or are invoiced
for the room rental.
Room cancellations received less than one week (6 days or less) do not
receive a refund or option to reschedule.
9.6 PROCEDURES AND/OR POLICIES SPECIFIC TO FACILITY AREAS
A. Meeting Room, Party Room, Flex Room, Upper Lobby/Rules and Regulations
1. The room rental fee includes a staff on duty, tables and chairs assigned to the
room, tear down, and clean up.
2. Any additional tables and chairs needed must be rented at a cost of $5/8’
banquet table and $.75/black metal folding chair.
3. Basic operation for the Audio, Visual and Sound equipment is included and
should be confirmed when placing the reservation. Requests for additional
equipment and/or will be an additional expense to the User.
4. Linens, table skirts, paper products, glassware, flatware, and decorations are not
provided.
5. To avoid an inconvenience to you and your guests, USERS must inform their
guests the facility is smoke and tobacco free to your guests.
6. USER groups of 75 or less may bring their own food and non-alcoholic
beverages.
7. Groups of 75 or more, groups who are requesting catering services, or groups
who would like alcohol must use a caterer on the FTCEC approved caterer list.
8. Groups who would a food truck as part of their event must use a food truck on
the City of Elk River’s approved food truck list.
9. If the FTCAC deems the scale of an event will require security, it will be booked
at the USERs expense.
B. Fieldhouse Rules and Regulations.
C. ARENA RENTAL/Guidelines, Rules and Regulations. Refer to Section .
D. LOCK-INS/AFTER HOUR/Guidelines, Rules and Regulations. Refer to Section .
SECTION 12
SUPERVISION/CONDUCT POLICIES
12.0 PURPOSE
To establish procedures and policies for the enforcement of Furniture and Things
Community Event Center rules and regulations to promote the safe, enjoyable use of the
FTCEC by all users.
12.1 SUPERVISION
A. Children eight (8) years of age and under must always be supervised by an
adult/guardian in the facility/on FTCEC property.
B. Youth groups (participant’s ages 18 and younger) must be chaperoned on a ratio of
one adult per ten (10) youth, or other ratio as Parks and Recreation staff deem
necessary.
12.2 SUPERVISION/CONDUCT
A. Adult leadership/children supervision.
Every user of the facility must be under competent adult leadership (supervision).
The user shall assume full responsibility for a group’s conduct and for any damage to
the building or equipment. Children must always be kept under direct supervision of
adults and kept confined to the reserved area of the user group. The City will not
assume liability for unsupervised children. The City will be paid for any damage or
additional cleaning for any costs incurred because of unsupervised youth.
B. If deemed necessary because of the type of event or activity, the City reserves the
right to assign a staff person and/or licensed police officer for a user group at an
additional cost to the Facility User.
C. Disorderly conduct shall be grounds for immediate termination of the activity/event
without refund. This will be determined by City staff or a licensed policing agency
(i.e. police officer).
12.3 CONDUCT
A. Facility User shall be solely responsible for the orderly conduct of all persons using
the premises by its invitation, expressed or implied, during all times covered by the
Facility Use Agreement. The Facility Superintendent reserves the right to eject or
cease to be ejected from the FTCEC, any person or person engaging in objectionable
or unlawful conduct. Manager may provide at the Facility Users expense, any security
determined by the Facility Superintendent or appointed building staff to be necessary
to maintain order on the Rental premises. Facility Superintendent shall determine the
number of security/on-duty police officers necessary for a particular event.
This agreement is subject to, and Facility User, its agenda and employees shall use
and occupy the premises pursuant to, all reasonable rules and regulations prescribed
by the FTCEC, City, and Facility Superintendent. Facility User shall conform with all
statues, ordinates, rules, and regulations in force or applicable during the rental
period(s).
B. All persons present at any activity on FTCEC property shall abide by the policies of
the Furniture and Things Community Event Center. At their discretion, FTCEC
staff, his/her authorized representative, peace officer or other policing for may:
1. Order the removal of any offender,
2. Order the immediate removal of all intoxicating liquor from the premises, or
3. Revoke the permit, immediately and order all person from the premise,
without refund or any monetary compensation to the Facility User.
C. No alcohol is allowed outside the Meeting Rooms or designated facility areas as
reserved. People will be asked to set back inside the room rented to consume the
alcohol or dispense (pour out) the remaining portion of the drink. Please notify your
guests of this guideline.
Furniture and Things Community Event Center
SECTION 21
ICE ARENA
21.0 PURPOSE
To establish operating guidelines specific to the arena to promote ice use and dry floor
activities.
To provide an environment attracting diverse functions on each type of floor surface with
priority in ice use for drop-in, structured or dry floor rentals.
21.1 DEFINITIONS
Ice Arenas: Includes the ice arena floor, team rooms, skate lobby, figure
skating/coaches’ room, other, arena office, mechanical rooms, and
Zamboni.
Ice (use) The rink with ice.
Dry floor The rink without ice being a painted concrete flooring.
21.2 FEATURES
A. The Ice Arena One occupancy capacity is ### based on full spectator seating of
1,600 and simultaneous rink use.
B. The Ice Arena Two occupancy capacity is ### based on full spectator seating of
300.
21.3 FACILITY SCHEDULING, PRIORITY, AND PROCEDURES
A. The priority of scheduling users is referred to in Section
B. Scheduling of ice will be completed up to 12 months in advance for recreational
programs and major uses. Ice scheduling and contracts for major ice users shall be
scheduled through the ??. Permanent and season arena personnel shall schedule and
process short term ice use permits.
21.4 FEES
A. Fees shall follow the fee structure for ice rental. The Ice Rink Manager (Rich) shall
have the ability to provide reduced rates during non-prime time hours and low
volume use times to promote a self-sufficient operation.
21.5 HOURS OF OPERATION
A. The Ice Arena hours of operation shall follow the general hours per Section
B. The Ice Arena hours shall be governed by the ice use therefore hours may differ on a
short-term basis.
21.6 RULES/REGULATIONS AND GENERAL OPERATING GUIDELINES
(STAFFING)
A. Refer to Section.
B. All users shall adhere to the General Facility guidelines as defined in Section.
C. The Ice Arena operation is affiliated with the Minnesota Ice Arena Managers
Association (MIAMA) shall adopt their rules and guidelines in our operation.
D. All Facility Users renting the ice arena must comply with rules and regulations in
Section of the Furniture and Things Community Event Center Operating
Guidelines.
E. General Arena Rules and Guidelines for Ice Rentals and User Groups:
The Furniture and Things Community Event Center is a tobacco free facility.
Smoking or use of tobacco by persons under 21 years of age is prohibited as
per Minnesota State statute.
Persons suspected of alcohol/drug/illegal substance will not be allowed to
participate in ice rental. The Elk River Police will be called on any
questionable occurrences.
All groups using the Ice Arena must have a least one adult actively
supervising their group. This adult is responsible for the on and off ice
behavior of all parties in their group. Additional adult supervisors may be
required depending on the type and size of the group.
Non-ice users are the responsibility of the rental group.
All youth groups partaking in hockey are required to wear full USA Hockey
Certified (protective) equipment. Equipment includes, but is not limited to,
helmets, mouth guards, pads, and gloves. Adult group participants are always
encouraged to wear protective equipment.
All groups partaking in broomball are encouraged to wear hockey helmets.
To acquire a team locker room, the group leader must make the request to
use the locker room combinations. Locker rooms are for changing and your
security; they are not play areas. When rental is over, rental group is to clear
out locker room as soon as possible. The team room must be picked up and
locked before group leader keys are returned.
It is the rental group’s responsibility to take and leave the ice at contracted
times. The Community Center reserves the right to adjust ice times due to
circumstances beyond their control.
Teams can temporarily affix team banners to the non-ice side of the glass
with suction cups or as approved by management staff during game times
and/or team photographs only. All other signs/banners must be pre-
approved by the Arena Operation Supervisor, or the Rental Coordinator
during the permit process. The Facility User may not affix adhesives (tape)
nor pins to post any signs, posters, notices, banner, graphics, visual display,
artwork, and other decorations or other items desired to be hung from the
walls, ceiling, or windows. Should a special consideration be requested,
written permission will be reviewed and granted/denied by the said staff.
Confirmation for any allowances will be written on the permit. The facility
user shall be liable for any damages caused in violation of these rules.
It is the responsibility of the rental group to follow all additional posted rules
as summarized below, and to follow instructions of the FTCEC Staff.
A variety of activities/events and meetings are scheduled in the FTCEC.
Please respect each other’s space and occurring event.
F. General Rules of Conduct in the Ice Arena
The following behavior is prohibited. Violators will be asked to leave the FTCEC.
Offenders will be subject to suspension of use privileges and may jeopardize full use
by an Association (organized group).
Engaging in horseplay
Using sticks, pucks, or balls in off ice areas.
Throwing of objects
Loitering
Hanging over the railings of over ledges
Fighting or disruptive behavior
Using offensive, obscene, or abusive language
Drinking alcoholic beverages, use of tobacco and/or illegal substances on the
Furniture and Things Community Event Center premises.
Bringing pets in the building
In-line skating and skateboarding in the facility.
Participating in acts of vandalism. (Such acts should be reported immediately to
FTCEC staff. Vandals will be held responsible for full amount of damage.)
G. Ice Arena General Skating and Use Rules
No one is allowed on the ice until the Zamboni is off the ice and the double
doors are closed.
For your safety, stay clear of rink doors while ice is being resurfaced.
Food and beverage are not allowed on the ice.
Tag, ball throwing, racing or “crack the whip” are not allowed
Street shoes, chairs or other skating assistance devices are not allowed on the
ice.
During public skating sessions, hockey and figure skating practices are not
permitted. Please refer to Open Freestyle and Open Hockey times.
Do not sit on boards or in penalty or player’s boxes.
Skate guards must be worn when walking in bleacher or lobby areas.
Skate at SLOW SPEEDS to avoid collisions and watch out for small
children.
Obey the Rink Attendants.
Management is not responsible for lost or stolen articles.
Use trash receptacles. Help us maintain a clean, friendly facility.
Share in the pride of our facility and use the facility in a respectful manner
H. Skate Aid Use
Skate aids may only be used by skaters 8 years old and under.
Only arena authorized skate aids (the white ones inside the cage0 may be
used. No-homemade aids or chairs are allowed on the ice.
Any person using a skate aid must be accompanied by an adult skater.
No skate aid is to be left unattended on the ice.
No skate aid should block a doorway on the rink.
I. Team Room Rules
The FTCEC is not responsible for lost or stolen articles.
Team members will be held responsible for any damages to the team room
and associated areas used by the group. A vandalism policy is in place to
identify and provide options for reimbursement of the valued damage.
Deposit waste in waste receptacles. Your assistance to pick up tape balls and
beverage containers is appreciated.
21.7 SUPERVISION AND CONDUCT OF USERS
A. Refer to Section and Section.
B. Arena personnel shall be designated to supervise the arena at all times of scheduled
ice/or during Community Center events when high volume through the arena area is
anticipated to ensure safety and provide general customer service.
21.8 SECURITY AND SURVEILLANCE
A. Refer to Section11.
B. The public shall be notified that the FTCEC has surveillance equipment in
operation.
21.9 OPERATIONAL GUIDELINES, STANDARDS, AND STAFFING
A. Safety standards
1. Maintain clean, safe facility.
2. Maintain documentation of routine maintenance checks on equipment,
incidents and inspections and associated record keeping promoting safe
practices.
B. Maintain proper license and inspections
1. Maintain air quality standards as set forth by the State of Minnesota
Environmental Health Department
C. Emergency
Arena Personnel shall be trained to respond to basic first aid incidents.
1. Arena Personnel shall be readily available and willing to assist emergency
service personnel when called to the facility for an injury/incident.
2. Arena Personnel shall be proficient in responding to emergency procedures
to include the FERP (Facility Emergency Response plan) covering fire,
tornado/severe weather, chemical spills, and other emergency procedures.
3. Maintain regular/annual training on emergency equipment and procedure
specific to ammonia. Permanent staff shall be trained on SCBA annually.
D. Inspection Programs and Records
1. Inspections and records of hazardous material equipment will be completed
daily.
2. Records shall be kept for the necessary retention schedule and made available
for review by certified inspectors upon request.
3. Maintenance procedures and training shall meet all criteria and standards per
OSHA, part 1910.120, page 120, paragraph Q.
E. General Maintenance/Operation
1. Refer to Section.
2. Cleaning standards shall be of quality to promote return customers and
maintain good safety practices.
3. OSHA standards shall be maintenance.
4. Proper equipment and timely repairs to assure safety and efficiency in the
building operation.
21.10 SERVICES AND MERCHANDISE
A. Refer to Sections
B. The Arena shall provide rental skates, skate sharpening services and provide limited
pro shop items/merchandise for sale.
21.11 PROMOTIONS/MARKETING
A. Refer to Section.
B. Merchandise for sale is available in the Arena Office.
C. The arena shall aggressively market the facility and promote the sale of merchandise.
D. The FTCEC shall not take cash transactions nor support of the agencies to do so for
sale of “commission” items and/or fundraisers unless pre-approved and authorized
by the Facility Superintendent.
E. The Arena shall offer advertisement opportunities per the guidelines defined in
Section, Advertisement and Soliciting.
F. Any commission ice rates, or sales must be pre-approved by the FTCEC
Commission prior to commencement of any agreement.
G. The Arena shall promote events (i.e. clinic, tournaments, fundraisers, special events,
etc.) scheduled in the arena by outside entities upon requested and materials provide
by an independent group.
Furniture and Things Community Event Center
SECTION 22
FIELDHOUSE
22.0 PURPOSE
To establish a guideline for operation of the fieldhouse in support of the direction to
provide priority for scheduling. To make provisions for recreational programming as a
secondary use of the fieldhouse.
22.1 DEFINITIONS
Prime Time: High demand or most desirable times for use of the facility area as
determined in the hours of operation.
Summer Prime Time:
Monday thru Sunday 10:00am -5:00pm
Fall, Winter, Spring Prime Time: (School Year)
Monday- Friday 3:00pm-10:00pm
Saturday 9:00am-8:00pm
Sunday 12 noon-7:00pm
Non-Prime Time: Lower demand times for use of the facility area. All other times as
specified under “prime time”.
Resident: Individual (s) or group (s) able to provide acceptable proof of
residency as per the User Definitions in Section.
Non-Resident: Individual (s) or group (s) unable to provide acceptable proof of
residency as per the User Definitions in Section.
22.2 FACILITY SCHEDULING, PRIORITY AND PROCEDURES
This section needs more work – first draft below based on city’s current field scheduling
policy
A. Priority scheduling for the Fieldhouse rentals will be the following:
st
1. Group 1 – 1 Priority will be given when special events or special programs
may be scheduled with at least one months’ notice.
2. Group 2 - Elk River Area School Times will be Mondays through Fridays
from 3 pm to 6 pm.
3. Group 3 – Recognized Youth Athletic Associations
4. Group 4 – Non-profit youth organizations comprised of at least 51 percent
City of Elk River residents. The organization must be a recognized
community sports organization pursuant to Section , Community Sports
Organizations.
5. Group 5 – All other youth and adult users. This includes religious
organizations, for-profit organizations, tournaments, club teams, clinics
and/or camps with individual or team participation. All coaches must be
background checked and have completed coaches training.
Group 1 - City-sponsored or co-sponsored events. This includes all city athletic programs
and/or leagues.
Group 2 - Public or private schools located in Elk River, including school athletic
organizations, clubs and varsity teams.
Group 3 – Recognized youth athletic associations as outlined below and determined by the
Parks and Recreation director or designee.
Criteria used to determine recognized associations include:
A. Adherence to requirements set forth in this policy pursuant to Section , Community
Sports Organizations.
B. History of involvement in the Elk River Community
C. 60% Elk River Residents
D. Collaborations with the city
Group 3 will receive priority times weekdays from 6 pm to 10 pm
The current recognized list of youth athletic organizations is maintained by the city and
reviewed annually as needed.
As needed, the city will manage an adjudicatory process in order to review youth athletic
associations with a group 3 priority. The purpose of the review will be to ensure the youth
athletic associations with group 3 priority are adhering to the requirements set forth in this
policy. If it is determined that a youth athletic association needs to be removed from Group
3, the action may be processed through the Park and Recreation Commission.
Verification of Elk River Residency. Residency will be established as needed by providing verified
rosters from the past season that include the names, addresses, phone numbers, dates of birth and
school attended for all youth participants. The roster must also include the full name, home address,
email address and telephone number of the head coach.
22.3 FEES
A. Fees shall follow the fee structure for Fieldhouse rentals per Section, and specific to
the Fieldhouse rentals refer to Section.
Full Fieldhouse/Turf Floor
November – April Resident Non-
Resident
Weekday Days (before 2:00pm) (school in session) $100 $115
Weekday Evenings $140 $161
Weekends $170 $196
May – October Resident Non-
Resident
Weekday Days (before 2:00pm) (school in session) $50 $58
Weekday Evenings $70 $80
Weekends $85 $98
Partial Fieldhouse/Turf Floor
November – April Resident Non-
Resident
Weekday Days (before 2:00pm) (school in session) $55 $70
Weekday Evenings $80 $88
Weekends $95 $109
May – October Resident Non-
Resident
Weekday Days (before 2:00pm) (school in session) $25 $29
Weekday Evenings $35 $40
Weekends $45 $52
All rental fees are due at time of reservation. Facility spaces may not be reserved
without full payment. 48 hour notice is required to receive a rental refund. There is a
$10 fee for all reservation alterations or cancellations.
22.4 HOURS OF OPERATION
A. Refer to Section.
22.5 RULES/REGULATIONS AND GENERAL OPERATING GUIDELINES
(STAFFING)
A. Refer to Section.
B. Gymnasium Rules/Regulations
*Violators will be removed from the facility and directed to leave the building
without a refund.
NO FOOD, GUM, OR BEVERAGES ARE ALLOWED. Water fountains
are available near restrooms in fieldhouse.
NO JACKETS, DUFFAL BAGS OR OTHER PERSONAL ITEMS WILL
BE ALLOWED.
No black soled or other shoes that mark the turf will be allowed.
No dunking, hanging on rims or hanging on nets.
No running or bouncing balls in the hallways.
No spitting on floors or walls.
Inappropriate language or gestures will not be tolerated. Individuals using
foul language or showing unsportsmanlike behavior will be suspended from
the facility without a refund.
FTCEC staff reserve the right to determine all Fieldhouse use.
Respect all FTCEC staff, patrons, and equipment.
No kicking or sitting on equipment.
C. The participant has the financial obligation to replace balls or equipment that is
damaged and/or if found they have stolen an item (s).
D. Participants are limited to the gym activities that we provide equipment for unless
other activities are authorized by FTCEC Staff