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7.1 SR Commission By-Laws Action Item To Item Number Multipurpose Facility Advisory Commission 7.1 Agenda Section Meeting Date Prepared by Action April 10, 2023 Tim Dalton, FT Center Superintendent Item Description Reviewed by MPFAC Bylaws Reviewed by Background/Discussion The Standing Agenda items approved at the December 2022 MPFAC meeting included re-examining the by-laws as needed at the February 2023 meeting. The Multipurpose Facility Advisory Commission unanimously approved the by-laws at the December 2022 meeting. They were included in the February 2023 meeting, and it was noted the MPFAC does not have an appointed “secretary” position, as that duty is performed by staff. Attached are the by-laws with that change for Commission approval. Financial Impact Ensure the MPFAC follows the city budgetary process needed to successfully operate the facility. Mission/Policy/Goal Establish sustainable rules to guide the MPFAC’s actions in governing the Furniture and Things Community Event Center. Attachments 7.1 at1- MPF Commission Bylaws - Final The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires prosperity. Updated: August 2020 CITY OF ELK RIVER MULTIPURPOSE FACILITY ADVISORY COMMISSION BYLAWS ARTICLE I – MISSION, VISION, AND VALUES Section 1. Mission. The mission of the Commission is to provide an environment of diverse and inclusive activities with opportunities that contribute to the wellbeing of all by listening to the needs and desires of the greater Elk River community. Respecting our past, serving the present, and preparing for tomorrow. Section 2. Vision. The vision of the Commission is to provide an inclusive and accessible facility, incorporating sustainable practices, while creating opportunities that foster pride in our community and a commitment to quality of life. Section 3. Values. The Commission is committed to responsible stewardship of the facility through integrity, innovation, and teamwork. ARTICLE II – COMMISSIONERS Section 1. Chairman. The chairman shall preside at all meetings of the Commission and perform duties as presiding officer. The chairman shall be elected at the first meeting of each calendar year. Section 2. Vice-chair. The vice-chair shall perform the duties of the chair in the absence of the chair. In the event that a vacancy of the chair occurs, the vice-chair shall become chair for the remainder of the vacant term. The vice-chair shall be elected at the first meeting of each calendar year. Section 3. Secretary. The secretary shall prepare the minutes of the commission. The secretary shall be elected at the first meeting of each calendar year. Section 3. Vacancies. Should the office of chair and vice-chair become vacant at the same time, the Commission shall elect successors at the next regular meeting, or at a special meeting called for such purpose, and such elections shall be for the unexpired terms of each office. ARTICLE III – MEETINGS Section 1. Regular Meetings. Commission meetings shall be held at the facility at 6:30 p.m. on the second Monday of each of the following months: February, April, June, August, October, December. Meetings are subject to Minnesota Open Meeting Law. Section 2. Special Meetings. Special meetings may be called by the chair or by a simple majority of the sitting commission. Section 3. Attendance. Commission members shall attend all regular and special meetings. A commissioner shall be expected to maintain a suitable attendance record. Attendance requirements are outlined in the Advisory Board and Commission Policy. The Commission shall review attendance requirements at the first meeting of each year. Section 4. Quorum. Five members of the Commission shall constitute a quorum for the purpose of conducting business and exercising the duties of the Commission, provided that a smaller number may adjourn from time to time until a quorum is present. Section 5. Order of Business. At meetings of the Commission, the following shall be the order of business: a. Call to Order b. Approval of the Agenda c. Approval of Minutes d. Presentation(s)/Public Comment e. Reports f. New Business g. Old Business h. Adjournment Section 6. Rules of Order. The meetings of the Commission shall be governed by the most recent edition of Robert’s Rules of Order unless such Rules are suspended by consent of the Commission. ARTICLE IV – DUTIES AND FUNCTIONS Section 1. The Commission shall serve in an advisory capacity to the City Council on facility matters and make recommendations on facility usage and management. Section 2. Maintain an interest in and an understanding of the function and operation of the facility. Section 3. Endeavor to secure a full understanding of the city’s needs and desires for the facility. Section 4. The Commission shall perform the specific duties and functions as defined in Elk River City Ordinance No. 20-06, § 2. ARTICLE V – AMENDMENT OF BYLAWS Section 1. These bylaws may be altered or amended by a majority vote of the sitting Commission with the exception of items stipulated in the City Code of Ordinances which require City Council action.