04-03-2023 CCMMeeting of the Elk River City Council
Held at the Elk River City Hall
Ver Monday, April 3, 2023
Members Present: Mayor John Dietz, Councilmembers Cory Grupa, Matt Westgaard, and Jennifer Wagner
Members Absent Councilmember Mike Beyer
Staff Present: City Administrator Calvin Portner, Senior Planner Chris Leeseberg, Economic Development
Director Brent O'Neil, Police Chief Ron Nierenhausen, and City Clerk Tina Allard
I. Call Meeting to Order
Pursuant to due call and notice thereof, the meeting of the Elk River City Council was called to order at 6:30
p.m. by Mayor Dietz.
2. Pledge of Allegiance
Pledge of Allegiance was recited.
3. Consider Agenda
Staff requested to add 4.9, Consider Hiring Assistant City Administrator Position to the agenda.
Moved by Councilmember Westgaard and seconded by Councilmember Wagner to approve the
agenda with the amendment. Motion carried 4-0.
4. Consent Agenda
Moved by Councilmember Wagner and seconded by Councilmember Grupa to approve:
4.1
March 20, 2023, Minutes
4.2
Check register as outlined in the staff report.
4.3
Bid from Visu-Sewer, Inc. for Cure in Place Pipe installation in School View development in
the amount of $44,454.50.
4.4
Temporary liquor licenses for Aegir Brewing Company, LLC,19050 Industrial Blvd for the
dates outlined in the staff report.
4.5
Updated Development Agreement and Planned Unit Development Agreement for The
Villas at Fillmore subdivision as outlined in the staff report.
4.6
Fire department retaining their 2013 Chevy Tahoe to be used as a spare duty officer
apparatus.
4.7
Execution of contract and bid with North Valley, Inc. for the 2023 Street Improvement
project as noted in the staff report.
4.8
Police wage incentive program outlined in the staff report and authorizing the city
administrator to adjust components of the program if needed.
4.9
Hire Joe Stremcha to the position of Assistant City Administrator/Business Services
Director effective April 30, 2023.
Motion carried 4-0.
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April 3, 2023
5. Open Forum
No one appeared for Open Forum.
6. Presentations, Awards, and Recognition
There were no presentations.
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7.1 Conditional Use Permit: Vehicle Sales and Service, 17242 Ulysses Street, Omar Alnuami
Mr. Leeseberg presented the staff report.
Mayor Dietz opened the public hearing. There being no one to speak to this issue, Mayor Dietz closed the
public hearing.
Councilmember Wagner asked if Condition #13 is needed, questioning if it is adding an unnecessary
hardship to the applicant. Mr. Leeseberg discussed the requirements of the parking ordinance.
Councilmember Westgaard noted it is consistent with previous similar projects approved by the Council.
Moved by Councilmember Westgaard and seconded by Councilmember Grupa to approve
Conditional Use Permit, Case No. CU 23-02 with the following conditions:
1. The CUP shall not be recorded until all conditions have been completed.
2. The authorized additional uses (repairs, body shop, and expanded sales area) shall not begin
until the CUP is recorded.
3. An amendment to this CUP will be required for future changes/additions not shown on the site
plan dated April 3, 2023.
4. The applicant and/or property owner must apply for all required commercial building,
electrical, plumbing, and/or mechanical permits before any associated activities can occur.
5. A code analysis finding building code compliance for the areas approved for use under this
CUP shall be prepared by an appropriate registered professional. Areas to be utilize in the
future will also be required to provide this analysis.
6. The number of motor vehicle sales dealers shall be limited to four (4) as other parking
needs/requirements allow.
7. No more than 5 "for sale" vehicles per dealer may be displayed on the subject property.
8. All motor vehicle repairs, body work, or detailing shall only occur inside the building.
9. Exterior doors shall be closed while any motor vehicle repair, body work, or detailing occurs.
10. The dumpster area shall be screened with a six -foot -tall 100% opaque fence with the gate closed
when not in use.
11. The damaged vehicle storage area shall not exceed 900 square feet, must be screened with a six-
foot -tall 100% opaque fence, must be paved with an approved surface, and shall meet all
setbacks.
12. No outdoor storage of damaged or inoperable vehicles shall be allowed until the required
screening and paving are installed.
13. The storage of damaged or inoperable vehicles shall only be allowed inside of the building or
within the damaged vehicle fenced storage area.
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14. Paints, chemicals, or other hazardous materials shall be handled and disposed of in accordance
with the Minnesota Pollution Control Agency (MPCA).
15. The applicant and/or property owner shall ensure any vehicle stored outside does not leak fuels
or other hazardous materials onto the ground or into the stormwater pond to the west of the
parking lot.
16. Parking stalls shall be striped in accordance with City Ordinance, Section 30-892 by May 31,
2023.
Motion carried 4-0.
8.1 Discuss Work Session Items
There were no items added.
9. Council Liaison Updates
Counciltnembers provided updates as outlined in the respective advisory board's minutes.
10. Adjourn Regular Meeting
Moved by Councilmember Wagner and seconded by Councilmember Westgaard to adjourn the
regular meeting of the City Council. Motion carried 4-0.
The regular meeting adjourned at 6:56 p.m. Mayor Dietz called the work session meeting to order at 7:00
p.m.
1 1.1 Downtown Parking
Mr. O'Neil presented the staff report. He discussed the residential parking occurring overnight in front of
the Granite Shores building and taking up parking spaces in front of businesses. He provided history on
parking downtown and had some examples of what other communities have implemented. He asked for
Council direction on how to proceed on the matter.
Councilmember Wagner abstained from this item due to conflict of interest with owning a business in the
area.
It was noted Granite Shores gives one free spot to residents, but charges for any additional spaces in their
garage.
Police Chief Nierenhausen expressed concerns with individuals who may have consumed alcohol at local
establishments being forced to leave a parking spot verse finding a ride home if certain parking restrictions
are implemented.
Council discussed various options for parking restrictions such as:
■ No overnight parking except in the King Avenue lot.
■ No parking within certain hours.
■ No parking from Parish Avenue to Jackson Street along Main Street.
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■ Distinguishing between patrons, residents, and employees.
■ Signage and enforcement.
■ Parking meters/chalking/staff resources.
The Council consensus is to restrict parking on both sides of Main Street between Parrish Avenue and
Jackson Street. This item will be brought forward on a future consent agenda.
11.2 Proposed Land Use, Zoning, and Ordinance Amendments
Mr. Leeseberg presented the staff report.
The Council expressed the following:
■ Break the ordinance into smaller components for the public hearings, such as Focused Area Study,
Industrial, and Commercial reviewed first, then residential changes on a different date.
■ Some of the higher density developments being proposed close the river and along the Kelly Farm,
noting these are special resources that should involve more thoughtful planning.
■ Effects of high -density developments on the school system.
■ How do the large micro developments help the community?
12. Motion to Adjourn
Moved by Councilmember Westgaard and seconded by Councilmember Grupa to adjourn the
meeting of the City Council. Motion carried 4-0.
The meeting adjourned at7:36 p.m.
Tina Allard, City Clerk
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