Elk River Energy City Commission By-Laws 6.2
Created: December 2005
Revised: January 18, 2023
ELK RIVER ENERGY CITY COMMISSION BY-LAWS
1.Meetings:Regular meetings of the Energy City Commission shall be convened on the third
Wednesday of the months of January, July,September,and °_: at ; F at City
Hall unless the membership is notified to the contrary. Special meetings shall be held at the call of the
Chair of the Commission or at the request of two commissioners with a minimum of a three-day notice
given prior to the call of a special meeting.
2.Quorum: No meeting shall be convened,and no official action taken by the Commission if
less than a majority of the duly appointed members of the Commission then serving are
present.
3.Conduct of Meetings: "Robert's Rules of Order" shall govern the proceedings of the Elk
River Energy City Commission.
4.Notice of Meetings: Regular meetings shall adjourn to a time and place certain with
minimum of a three-day notice to each member of the commission. This notice shall also
be posted on the City's principal bulletin board located in the entryway of City Hall.
Dates,time,place,and purpose of special meetings shall be posted with minimum of a
three-day notice and,if time permits,published in the city's official newspaper.
5.Reporting Requirements: The Commission's Chair shall prepare an annual report and
present it to the Commission at their last meeting of the year. The Commission's Chair
shall submit to the City Council on or before February 1 of each year an annual report
outlining its activities and accomplishments for the preceding year.
6.Commission Year:A commission year will commence March 1 and terminate the last day
of February of each calendar year.
10. Members Term: Terms of commission members are for three years. Members shallhold
office until their successors have been appointed.
11.Officers: The officers of the commission shall be the chair and vice-chair. These officers
shall be elected by a majority of the Commission at the first regularly scheduled meeting
provided that a quorum of the Commission is present. The officers shall serve until their
successors have been duly elected.The Chair shall preside at all Commission meetings,
and shall be empowered to call a special meeting upon complying with the notice requirements herein
before set forth. The vice-chair shall exercise all the powers of the Chair in the absence or disability of the
Chair.
12. Officers Term: No officer shall hold the same position for more than two consecutive years. If an
officer of the Commission shall resign or be unable to perform the duties of his/her office,the
Commission shall be empowered to fill said vacancy at a regularly scheduled meeting of the Commission
by majority vote of the members present so long as a quorum is present.
13.Commission Evaluation:The Energy City Commission will expire on December 31,2010,unless upon
evaluation the Elk River City Council decides it is in the best interest of the city to maintain the
commission.