Information 05-15-2023Information
City
E
Memorandum
TO: Mayor and City Council
From: Lori Stich, Finance Manager
Date: May 15, 2023
Subject: April 2023 Monthly Financial Report
This report is designed to provide summary information regarding the overall level of revenues and
expenditures in the General Fund, the Multipurpose Facility Special Revenue Fund, and the
Enterprise Funds. These funds provide an important picture of the city's financial health.
For the month of April, actual revenues (excluding property taxes and transfers in) and expenditures
should run about 33% of the annual budget. It is natural for some of the items to vary from month
to month, such as exceeding budget for Supplies but being below budget for Services. This is not
considered serious as long as the total expenditure budget amount is not overspent. Significant
variances from budget are highlighted below accompanied with a general discussion for the variance.
GENERAL FUND
Revenues:
■ Property taxes, our largest revenue source, are received in July and December.
■ License & permit collections are about 22% of budget estimates consisting primarily of
building -related permits, liquor licenses and rental licenses.
■ Charges for services are 46% of estimates with recreation fees and the Big Lake fire contract
making up the majority of collections in April.
■ Transfers in consist of ERMU's 4% March monthly electric revenues received in April. The
remaining transfers in will be recorded mid -year.
Expenditures:
■ Total departmental expenditures are about 29% of budget and most departments are within
or below budget estimates.
2023 Monthly Expenditures
$25,000
$20,000
0
z
< $15,000
O
$10,000
$5, 000
$0 Jan TFeb Mar Apr May Jun
� Actual $1,502 $2,819 $4,615 $6,010
Budget $1,708 $3,415 $5,123 $6,830 $8,538 $10,2
Jul I Aug I Sep I Oct I Nov I Dec
$11,953I$13,660I$15,368I$17,075I$18,783I$20,490I
MULTIPURPOSE FACILITY
Through the end of April, expenditures of $571,534 exceed revenues of $564,069 by $7,465. The
majority of March collections consist of ice and facility rentals while expenditures are primarily
attributable to personal services and utilities.
ATTACHMENTS
■ General Fund Revenue & Expense Report
■ Multipurpose Facility — Budget to Actual
■ Enterprise Funds — Budget to Actual
■ Cash Report — All Funds
5-10-2023 12:37 PM CITY OF ELK RIVER PAGE: 1
REVENUE &. EXPENSE REPORT (UNAUDITED)
AS OF: APRIL 30TH, 2023
101-GENERAL FUND
FINANCIAL SUMMARY 33.33% OF YEAR COMPLETED
CURRENT CURRENT YEAR TO DATE o OF BUDGET PRIOR FY
BUDGET PERIOD ACTUAL BUDGET BALANCE YID BALANCE
REVENUE SUMMARY
General Fund 20,490,000.00 266,196.31 1,228,318.95 5.99 19,261,681.05 1,306,664.17
TOTAL REVENUES 20,490,000.00 266,196.31 1,228,318.95 5.99 19,261,681.05 1,306,664.17
EXPENDITURE SUMMARY
General Government
City Council
203,750.00
5,954.97
61,276.78
30.07
142,473.22
49,509.58
Communications
451,550.00
31,690.78
129,871.66
28.76
321,678.34
105,906.56
Administrative Services
677,500.00
51,189.46
208,776.00
30.82
468,724.00
176,534.52
Human Resources
402,500.00
24,123.40
119,627.17
29.72
282,872.83
109,936.94
Elections
6,600.00
0.00
6,213.68
94.15
386.32
6,406.00
Finance
717,950.00
39,838.01
265,282.03
36.95
452,667.97
261,481.52
Information Technology
614,450.00
45,497.65
199,430.05
32.46
415,019.95
155,442.89
Legal
275,000.00
22,582.65
67,323.88
24.48
207,676.12
59,939.35
Community Development
0.00
14,066.77
90,379.93
0.00
( 90,379.93)
84,583.52
Planning
486,250.00
19,780.68
76,345.70
15.70
409,904.30
115,641.50
Building Maintenance
1,029,550.00
71,323.02
308,486.58
29.96
721,063.42
254,129.05
TOTAL General Government
4,865,100.00
326,047.39
1,533,013.46
31.51
3,332,086.54
1,379,511.43
Public Safety
Police Administration
1,120,850.00
65,168.62
446,153.15
39.80
674,696.85
381,385.16
Patrol
3,877,900.00
236,432.15
1,095,117.49
28.24
2,782,782.51
978,338.31
Investigations
1,373,150.00
95,157.41
386,450.88
28.14
986,699.12
378,858.14
Police Support Services
829,100.00
50,411.61
201,276.41
24.28
627,823.59
246,639.34
Police Reserves
16,250.00
61.19
1,551.19
9.55
14,698.81
2,787.98
Public safety building
201,100.00
20,337.77
53,607.05
26.66
147,492.95
54,542.50
Fire Administration
1,212,650.00
76,015.76
327,473.64
27.00
885,176.36
272,391.44
Fire Operations
596,300.00
83,669.41
212,118.66
35.57
384,181.34
162,536.93
Emergency Management
33,750.00
5,190.41
6,293.40
18.65
27,456.60
5,930.05
Building Safety
583,600.00
41,832.57
176,939.04
30.32
406,660.96
172,289.39
Code Enforcement
117,500.00
8,213.94
34,650.29
29.49
82,849.71
27,755.10
Environmental
99,650.00
8,046.87
29,728.94
29.83
69,921.06
19,918.33
TOTAL Public Safety
10,061,800.00
690,537.71
2,971,360.14
29.53
7,090,439.86
2,703,372.67
Public Works
Street Maintenance
1,567,000.00
111,616.21
425,618.15
27.16
1,141,381.85
364,161.01
Snow Removal
360,000.00
31,348.46
233,219.21
64.78
126,780.79
212,970.49
Equipment Services
386,300.00
28,251.92
99,374.56
25.72
286,925.44
107,806.26
Engineering
458,200.00
35,578.63
145,977.04
31.86
312,.222.96
126,5.26.20
TOTAL Public Works
2,771,500.00
206,795.22
904,188.96
32.62
1,867,311.04
811,463.96
5-10-2023 12:37 PM CITY OF ELK RIVER PAGE: 2
REVENUE &. EXPENSE REPORT (UNAUDITED)
AS OF: APRIL 30TH, 2023
101-GENERAL FUND
FINANCIAL SUMMARY
Culture & Recreation
Parks Department
Parks & Rec Admin
Recreation Programs
Farmers Market
Sr Citizen Programs
TOTAL Culture & Recreation
Economic Development
Economic Development
Energy City
TOTAL Economic Development
General
TOTAL EXPENDITURES
REVENUES OVER/(UNDER) EXPENDITURES
33.33% OF YEAR COMPLETED
CURRENT CURRENT YEAR TO DATE o OF BUDGET PRIOR FY
BUDGET PERIOD ACTUAL BUDGET BALANCE YID BALANCE
1,676,300.00
92,233.04
310,491.68
18.52
1,365,808.32
380,598.75
710,900.00
41,620.14
174,743.90
24.58
536,156.10
197,389.91
197,750.00
1,496.50
26,050.98
13.17
171,699.02
16,459.29
8,750.00
97.33
762.73
8.72
7,987.27
478.49
149,900.00
11,696.09
51,669.35
34.47
98,230.65
39,982.40
2,743,600.00
147,143.10
563,718.64
20.55
2,179,881.36
634,908.84
0.00
(
363.25)
29,413.70
0.00
( 29,413.70)
23,209.99
48,000.00
2,023.88
8,100.44
16.88
39,899.56
6,984.12
48,000.00
1,660.63
37,514.14
78.15
10,485.86
30,194.11
20,490,000.00 1,372,184.05 6,009,795.34 29.33 14,480,204.66 5,559,451.01
0.00 ( 1,105,987.74)( 4,781,476.39) 4,781,476.39 ( 4,252,786.84)
5-10-2023 12:37 PM CITY OF ELK RIVER PAGE: 3
REVENUE &. EXPENSE REPORT (UNAUDITED)
AS OF: APRIL 30TH, 2023
101-GENERAL FUND
33.33% OF YEAR COMPLETED
CURRENT CURRENT YEAR TO DATE o OF BUDGET PRIOR FY
REVENUES BUDGET PERIOD ACTUAL BUDGET BALANCE YID BALANCE
General Fund
faxes
101-3-0000-3111 Current Ad Valorem Taxes
101-3-0000-3121 Gravel Tax
TOTAL Taxes
Licenses & Permits
101-3-0000-3211 Liquor License
101-3-0000-3212 THC License
101-3-0000-3213 Cigarette License
101-3-0000-3214 Rental License
101-3-0000-3216 Mining License
101-3-0000-3217 Garbage Hauler License
101-3-0000-3218 Other Business License/Permit
101-3-0000-3229 NPDES Permit
101-3-0000-3231 Building Permit
101-3-0000-3232 Plumbing/Heating Permit
101-3-0000-3.233 Permit Surcharge
101-3-0000-3235 Animal License
101-3-0000-3237 Other Non -Business Lic/Permit
TOTAL Licenses & Permits
Intergovernmental Rev
101-3-0000-3311 Federal Grant
101-3-0000-3322 MV Credit
101-3-0000-3323 Fire State Aid
101-3-0000-3325 Police 20 Aid
101-3-0000-3326 Police Training Reimb
101-3-0000-3329 State Crime Prevention Grant
TOTAL Intergovernmental Rev
Charges for Services
101-3-0000-3412 Planning & Zoning Fees
101-3-0000-3413 Plan Check Fee
101-3-0000-3415 Special Assessment Search
101-3-0000-3417 Copies
101-3-0000-3418 Other General Govt Services
101-3-0000-3430 Lockout Fees
101-3-0000-3431 Police Services
101-3-0000-3432 School Liaison
101-3-0000-3434 Animal Impound Fee
101-3-0000-3436 Fire Contracts
101-3-0000-3437 Fire Services
101-3-0000-3451 Street Services
101-3-0000-3452 Engineering Services Reimb
101-3-0000-3461 Recreation Fees
13,893,000.00
0.00
0.00
0.00
13,893,000.00
0.00
225,000.00
8,943.23
8,943.23
3.97
216,056.77
17,760.97
14,118,000.00
8,943.23
8,943.23
0.06
14,109,056.77
17,760.97
82,000.00
21,100.00
21,620.00
26.37
60,380.00
20,240.00
4,000.00
400.00
1,600.00
4.0.00
2,400.00
0.00
4,000.00
150.00
300.00
7.50
3,700.00
100.00
65,000.00
9,310.00
29,550.00
45.46
35,450.00
30,335.00
26,000.00
0.00
0.00
0.00
26,000.00
0.00
2,500.00
0.00
765.00
30.60
1,735.00
125.00
16,000.00
620.00
6,460.00
40.38
9,540.00
4,525.00
24,000.00
(
2,450.00)(
2,275.00)
9.48-
26,275.00
5,600.00
600,000.00
(
6,071.75)
121,178.05
20.20
478,821.95
200,385.50
160,000.00
6,443.15
38,800.92
24.25
121,199.08
74,998.42
800.00
(
2,813.17)
817.64
102.21
( 17.64)
5,417.65
0.00
0.00
560.00
0.00
( 560.00)
360.00
20,000.00
1,040.00
3,640.00
18.20
16,360.00
8,875.00
1,004,300.00
27,728.23
223,016.61
22.21
781,283.39
350,961.57
0.00
0.00
308.70
0.00
( 308.70)
0.00
6,000.00
0.00
0.00
0.00
6,000.00
0.00
225,000.00
0.00
4,000.00
1.78
221,000.00
3,000.00
320,000.00
0.00
0.00
0.00
320,000.00
0.00
35,000.00
0.00
0.00
0.00
35,000.00
0.00
48,000.00
0.00
0.00
0.00
48,000.00
0.00
634,000.00
0.00
4,308.70
0.68
629,691.30
3,000.00
25,000.00
2,629.00
7,991.50
31.97
17,008.50
10,352.50
250,000.00
6,106.95
72,604.51
29.04
177,395.49
111,223.19
500.00
0.00
30.00
6.00
470.00
180.00
1,500.00
47.80
328.93
21.93
1,171.07
406.98
0.00
0.00
0.00
0.00
0.00
13.00
3,500.00
140.00
1,020.00
29.14
2,480.00
885.00
30,000.00
7,025.06
18,575.06
61.92
11,424.94
8,270.00
175,000.00
0.00
82,810.50
47.32
92,189.50
86,089.09
500.00
0.00
300.00
60.00
200.00
325.00
400,000.00
45,504.39
238,139.39
59.53
161,860.61
208,781.61
3,000.00
0.00
(
300.00)
10.00-
3,300.00
0.00
30,000.00
2,960.00
5,170.00
17.23
24,830.00
8,221.67
20,000.00
0.00
0.00
0.00
20,000.00
3,751.20
60,000.00
15,929.25
27,204.25
45.34
32,795.75
24,105.00
5-10-2023 12:37 PM CITY OF ELK RIVER PAGE: 4
REVENUE &. EXPENSE REPORT (UNAUDITED)
AS OF: APRIL 30TH, 2023
101-GENERAL FUND
REVENUES
101-3-0000-3462 Sr Center Activities
101-3-0000-3463 Farmer's Market
101-3-0000-3469 Elk RiverFest
101-3-0000-3472 Park Use Fee
101-3-0000-3483 Sewer Inspection Fee
101-3-0000-3484 Contractor License Check
TOTAL Charges for Services
101-3-0000-3510 Court Fines
101-3-0000-3512 Ordinance Violations
TOTAL Fines & Forfeits
Special Assessments
101-3-0000-3610 Special Assmts-County
TOTAL Special Assessments
Other Revenue
101-3-0000-3621 Interest Income
101-3-0000-3625 Refunds & Reimbursements
101-3-0000-3626 Contributions
101-3-0000-3629 Miscellaneous Revenue
TOTAL Other Revenue
Other Financing Sources
Transfers In
101-3-0000-3921 Transfers
101-3-0000-3926 Transfer -Capital Outlay Resery
101-3-0000-3942 Transfer-WWTS
101-3-0000-3943 Transfer -Liquor
101-3-0000-3944 Transfer -Garbage
101-3-0000-3945 Transfer -Utilities
101-3-0000-3946 Transfer-Stormwater
101-3-0000-3948 Transfer-EDA
101-3-0000-3949 Transfer-HRA
TOTAL Transfers In
TOTAL General Fund
CURRENT CURRENT
BUDGET PERIOD
37,000.00
2,721.78
20,000.00
520.00
20,000.00
1,400.00
35,000.00
4,570.00
15,000.00
715.00
1,200.00
(
55.00)
1,127,200.00
90,214.23
33.33%
OF YEAR COMPLETED
YEAR TO DATE
o
OF
BUDGET
PRIOR FY
ACTUAL
BUDGET
BALANCE
YID BALANCE
18,790.70
50.79
18,209.30
14,806.00
20,280.00
101.40
( 280.00)
19,360.00
2,900.00
14.50
17,100.00
7,800.00
16,718.54
47.77
18,281.46
7,688.32
1,360.00
9.07
13,640.00
3,400.00
35.00
2.92
1,165.00
280.00
513,958.38
45.60
613,241.62
515,938.56
130,000.00 15,639.28 39,014.31 30.01 90,985.69 35,137.29
0.00 0.00 1,600.00 0.00 ( 1,600.00) 2,000.00
130,000.00 15,639.28 40,614.31 31.24 89,385.69 37,137.29
0.00 0.00 ( 190.33) 0.00 190.33 0.00
0.00 0.00 ( 190.33) 0.00 190.33 0.00
120,000.00
0.00
36,277.77
30.23
83,722.23
33,629.01
125,000.00
(
598.91)(
1,543.58)
1.23-
126,543.58
9,470.00
20,000.00
0.00
39,760.00
198.80
(
19,760.00)
25,150.00
10,000.00
115.20
2,52.2.91
25.23
7,477.09
4,254.69
275,000.00
(
483.71)
77,017.10
28.01
197,982.90
72,503.70
300,000.00
0.00
748.69
0.25
299,251.31
1,656.17
78,500.00
0.00
0.00
0.00
78,500.00
0.00
170,000.00
0.00
0.00
0.00
170,000.00
0.00
1,000,000.00
0.00
0.00
0.00
1,000,000.00
0.00
56,500.00
0.00
0.00
0.00
56,500.00
0.00
1,380,000.00
124,155.05
359,902.26
26.08
1,020,097.74
307,705.91
135,000.00
0.00
0.00
0.00
135,000.00
0.00
45,000.00
0.00
0.00
0.00
45,000.00
0.00
36,500.00
0.00
0.00
0.00
36,500.00
0.00
3,201,500.00
124,155.05
360,650.95
11.27
2,840,849.05
309,362.08
20,490,000.00 266,196.31 1,228,318.95 5.99 19,261,681.05 1,306,664.17
TOTAL REVENUE 20,490,000.00 266,196.31 1,228,318.95 5.99 19,261,681.05 1,306,664.17
CITY OF ELK RIVER
MULTIPURPOSE FACILITY - BUDGET TO ACTUAL
MONTH ENDED APRIL, 2023
Current
Year to Date
% of
Budget
Actual
Budget
Revenues:
Ice Rental
$830,000
$270,834
32.63%
Admissions
40,000
18,527
46.32%
Dry Floor Events/Craft Shows
5,000
4,045
80.90%
Facility Rental
238,100
70,460
29.59%
Advertising/Naming Rights/Sponsorships
168,000
6,300
3.75%
Recreation fees (Skating/Hockey)
175,000
116,416
66.52%
Concessions/vending
110,000
73,650
66.95%
Other Revenues (interest, etc.)
13,900
3,837
27.60%
Use of Fund Balance
100,350
0
0.00%
Total Revenues
$1,680,350
$564,069
33.57%
Operating expenses:
Personal services
$917,800
$336,439
36.66%
Supplies
102,850
62,870
61.13%
Other service charges
457,700
172,225
37.63%
Capital Outlay
202,000
0
0.00%
Total Expenditures
$1,680,350
$571,534
34.01%
Revenues over/(under) expenditures
$0 ($7,465)
FTCenter
April 2023
$1,800,000 Budget, $1,680,350 Budget, $1,680,350
$1, 600,000
$1,400,000
$1, 200,000
$1,000,000
$800,000 Actual Actual
$600,000 $564,069 $571,534
$400,000
$200,000
$0
Total Revenues Total Expenditures
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5-10-2023 02:58 PM CITY OF ELK RIVER PAGE: 1
POOLED CASH REPORT (FUND 999)
AS OF: APRIL 30TH, 2023
FUND ACCOUNT# ACCOUNT NAME
CLAIM ON CASH
BEGINNING
BALANCE
CURRENT CURRENT
ACTIVITY BALANCE
002-1010
Cash
- Section 125
1,430.06
1,600.66
3,030.72
101-1010
Cash
- General Fund
5,084,096.69
(
1,137,496.44)
3,946,600.25
211-1010
Cash
- Library
251,633.95
(
7,437.85)
244,196.10
219-1010
Cash.
- Federal COVID Fund
2,161,612.90
8,701.12
2,170,314.02
221-1010
Cash
- Multipurpose Facility
182,553.04
(
73,436.82)
109,116.22
225-1010
Cash
- Park Dedication
1,810,638.70
(
102,620.56)
1,708,018.14
228-1010
Cash
- Landfill
182,058.73
6,940.36
188,999.09
231-1010
Cash.-
Landfill Const Debris
827,461.22
0.00
827,461.22
240-1010
Cash
- Micro Loan Fund
978,673.48
0.00
978,673.48
242-1010
Cash
- State DEED
407,188.69
2,642.66
409,831.35
245-1010
Cash
- Development Fund
997,478.80
0.00
997,478.80
290-1010
Cash.-
Capital Outlay :Reserve
1,805,437.86
(
1,0.26.23)
1,804,411.63
291-1010
Cash
- Insurance Reserve
14,242.74
(
1,670.54)
12,572.20
292-1010
Cash
- Govt Bldgs Reserve
4,718,058.30
119,885.46
4,837,943.76
294-1010
Cash
- Drug Forfeiture
40,268.73
(
22,799.00)
17,469.73
295-1010
Cash.
- Severance Pay Reserve
( 8,396.40)
0.00
(
8,396.40)
296-1010
Cash
- GRE Reserve
816,666.63
0.00
816,666.63
301-1010
Cash
- 2020A GO CIP Bonds
( 451,217.13)
0.00
(
451,217.13)
302-1010
Cash
- 2021A GO CIP BONDS
( 302,579.06)
0.00
(
302,579.06)
333-1010
Cash.
- 20.20B (2010/2012) Bonds
208,646.60
0.00
208,646.60
343-1010
Cash
- 2019A Sales Tax Bonds
5,754,478.3.2
271,843.98
6,026,322.30
401-1010
Cash
- Pavement Mgmt.
7,231,910.87
197,127.52
7,429,038.39
403-1010
Cash
- Street Improvement
545,533.62
23,980.02
569,513.64
406-1010
Cash.-
City Wide Trunk Util
2,725,544.98
(
18,219.50)
2,707,325.48
410-1010
Cash
- Equipment Replacement
1,837,119.22
(
46,366.88)
1,790,752.34
420-1010
Cash
- Active ER
1,208,071.66
2,783.02
1,210,854.68
421-1010
Cash
- PS Building/Fire Sta 3
1,209,937.42
(
344.28)
1,209,593.14
440-1010
Cash.
- Park Improvement
156,767.28
797.26
157,564.54
463-1010
Cash
- TIF 423 Prof Powder
7,728.12
0.00
7,728.12
465-1010
Cash
- TIF 25 Jackson Hills
10,918.37
0.00
10,918.37
602-1010
Cash
- Wastewater Treatment
9,138,034.63
(
23,004.27)
9,115,030.36
603-1010
Cash.
- Liquor
4,619,901.03
7,770.15
4,627,671.18
605-1010
Cash
- Garbage
771,701.64
19,080.29
790,781.93
607-1010
Cash
- Storm Water
1,849,411.39
58,161.55
1,907,572.94
801-1010
Cash
- Interest
81,583.89
64,996.69
146,580.58
821-1010
Cash.-
Developer Escrow
712,442.33
74,872.00
787,314.33
TOTAL CLAIM ON
CASH
57,587,039.30
(
573,239.63)
57,013,799.67
CASH IN BANK - POOLED CASH
999-1000 A/P BANK ACCOUNTS 196,167,082.53 730,734.81 196,897,817.34
999-1001 PY BANK ACCOUNT (166,939,082.81)( 1,311,377.56)(168,250,460.37)
999-1002 POOLED INVESTMENTS 28,382,189.56 0.00 28,382,189.56
SUBTOTAL CASH IN BANK - POOLED CASH 57,610,189.28 ( 580,642.75) 57,029,546.53