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8.2 SR 05-15-2023Request for Action To Item Number Mayor and City Council 8.2 Agenda Section Meeting Date Prepared by General Business May 15, 2023 Michael Hecker, Parks and Recreation Manager Item Description Reviewed by Playground for Lion John Weicht Park Joe Stremcha, Assistant City Administrator Reviewed by Cal Portner, City Administrator Action Requested Approve, by motion, the purchase and installation of a replacement destination playground at Lion John Weicht Park. Background/Discussion The Parks and Recreation Commission unanimously approved a destination playground for Lion John Weicht Park at the May 10 meeting. The original budget of $200,000 is insufficient for a signature park playground. The Commissioners reviewed three playground concepts at a price point greater than $250,000. The recommended choice included unique playground features that do not exist within any other playground in Elk River. Elk River would be the first Minnesota city to install two of the major features in the proposed playground. The design concept is `play in motion' where each piece of equipment leads into the next item of play. With an emphasis on ADA accessibility and equitable play. Park Improvement funds would cover the replacement cost for the existing playground. Park Dedication funds would fund the playground expansion. Park Dedication Funds, by state statute, may only be used to fund new amenities, not replace existing amenities. Delivery is more than six months so the installation time will be in spring of 2024. The vendor will hold the equipment for next spring if it is purchased now. It must be purchased before early June to lock in the 2023 pricing. Financial Impact The total cost to install the Lion John Weicht Park Playground is $409,000 - $100,000 Park Improvement Fund & $309,000 Park Dedication Fund. Mission/Policy/Goal Opportunity to live, work and play Attachments ■ Playground contract and concepts The Elk River Vision A welcoming community with revolutionary and spirited resourcefulness, exceptional service, and community engagement that encourages and inspires pi ospei ly. M TUREJ Updated: Januag 2023 Date 5/11/2023 Expires 5/21/2023 Quote: City of Elk River Contact: Michael Hecker Phone: 763.635.1150 Email: MHecker@ElkRiverMN.Pov Ship To: Please Make PO's & Contracts Out To: Lion's Park Option 3 Landscape Structures, Inc. 905 6th St NW 601 7th St. S Elk River, MN 55330 Delano, MN 55328 k& landscape structures® Bill To: Please Remit Payment To: City of Elk River Landscape Structures, Inc. 13065 Orono Pkwy NW SIDS 12-0395 PO Box 86 Elk River, MN 55330 Minneapolis, MN 55486-0395 We are pleased to submit this proposal to supply the following products/services: CITY ITEM # Description UNIT PRICE EXT. PRICE 1 EQUIPMENT Lion's Park Option 3,BW704LP0510145057 $202,260.00 1 DISCOUNT State Contract #218091 Discount 8.00% ($16,180.80) 1 EQUIPMENT Custom Equipment $96,390.00 1 DISCOUNT State Contract #2198091 Discount 5.00% ($4,819.50) Equipment will be stored prior to installation in Spring 2024 Subtotal $277,649.70 Freight $1,200.00 Sales Tax Tax Exempt Cert Total $278,849.70 Quotes from Landscape Structures, Inc. are subject to current Landscape Structures, Inc. policies as well as Terms & Conditions, Inclusions & Exclusions outlined below unless noted otherwise on this quote. Changes are subject to price adjustment. Sales tax, if applicable, will be applied unless a tax-exempt certificate is provided at the time of order entry. Customer deposits, if required, must be received before orders will be entered & installation scheduled. Purchases in excess of $1,000.00 must be supported by a formal Purchase Order made out to Landscape Structures, Inc. Minnesota State Contract #218091 *Terms: Net 30 days; 1.5% finance charge on balances over 30 days Page 1 of 2 Terms & Conditions Contract: Seller's Copy of signed quote represents the contract between Seller and Buyer. This form supersedes all previous communications and negotiations and constitutes the entire agreement between the parties. Any changes to this contract are not binding unlessjointly agreed in writing via Change Order. Protect Scope (This Section For Quotes Including Installation) Inclusions: • One Mobilization • Accepting & Unloading of Order Priorto Installation • Unpacking of Play Equipment • Playground Equipment Exclusions (Unless Specifically Quoted): • Private Utility Locates (irrigation, low voltage, lighting, etc.) • Additional Labor Due to Site Access. Require 8' Wide Clearance from Staging Area to Play Space. • Additional Labor and/or Related Costs Due to Subsurface Conditions (Rock, Hardpan, Heavy Clay, Ground Water, etc.) • Additional Labor and/or Related Costs Due to Working in Unstable Soils (Sand, Pea Rock, Mud, Poor Site Drainage, etc.) • Offsite Removal of Spoils From Footing Holes or Other Excavation. Can be stockpiled for owner removal or left in play space • Disposal of Packing Material. Can be Stockpiled for Owner Removal or Deposited in Owners Onsite Dumpster • Bonding of Any Type • Permits of Any Kind Acceptance of Quotation: Accepted By (Print) Michael Hecker PO#: Signature: Email: MHecker@ElkRiverMN.gov Title: Phone: Date: Purchase Amount: $278,849.70 IQndscQpe stru& rwr Page 2 of 2 Date 5/11/2023 Expires 5/21/2023 Quote: City of Elk River Contact: Michael Hecker Phone: 763.635.1150 Email: MHecker@ElkRiverMN.Pov . 1k, flagship recreation Ship To: Please Make PO's & Contracts Out To: Lion's Park Option 3 Flagship Recreation 905 6th St NW 11123 Upper 33rd St. N Elk River, MN 55330 Lake Elmo, MN 55042 Bill To: Please Remit Payment To: City of Elk River Flagship Recreation 13065 Orono Pkwy NW 11123 Upper 33rd St. N Elk River, MN 55330 Lake Elmo, MN 55042 We are pleased to submit this proposal to supply the following products/services: CITY ITEM # Description UNIT PRICE EXT. PRICE 1 MOB Mobilization $750.00 0 DUMPSTER Dumpster - Disposal / Equipment Packing (30 Yard) BY OWNER 3,080 SITE WORK Excavation (new container) $4,272.17 2,100 SITE WORK Demo/Disposal of Equipment & Excavation (existing container) $5,097.47 192 SITE WORK Hauling of Excavated Material (CY) $4,779.36 192 SITE WORK Disposal of Excavated Material (CY) $1,197.50 Perferred contstruction soils are assumed in the preparation of this quote Expansion of existing continer to be level 287 BORDER Concrete Border (6"W x 12"D) $13,933.08 1 INSTALL Playground Installation by Landscape Structures Certified Installers $66,020.04 23 SUBGRADE Compacted Class 5 Base for PIP or Turf Surfacing $1,660.47 122 SUBGRADE Drain Tile $1,971.52 4,522 SURFACING Geotextile Fabric $2,253.16 154 SURFACING Engineered Wood Fiber (EWF) & Installation $6,496.71 579 SURFACING Poured In Place or Turf $21,265.09 Subtotal $129,696.57 Freight $0.00 Sales Tax I Tax Exempt Cert Total 1 $129,696.57 Quotes from Flagship Recreation. are subject to current Flagship Recreation policies as well as Terms & Conditions, Inclusions & Exclusions outlined below unless noted otherwise on this quote. Changes are subject to price adjustment. Sales tax, if applicable, will be applied unless a tax-exempt certificate is provided at the time of order entry. Customer deposits, if required, must be received before orders will be entered & installation scheduled. Purchases in excess of $1,000.00 must be supported by a formal Purchase Order made out to Flagship Recreation Minnesota State Contract #218091 *Terms: Net 30 days; 1.5% finance charge on balances over 30 days Page 1 of 2 Terms & Conditions Contract: Seller's Copy of signed quote represents the contract between Seller and Buyer. This form supersedes all previous communications and negotiations and constitutes the entire agreement between the parties. Any changes to this contract are not binding unless jointly agreed in writing via Change Order. Protect Scope (This Section For Quotes Including Installation) Inclusions: • One Mobilization • Accepting & Unloading of Order Priorto Installation • Unpacking of Play Equipment • Assembly of Play Equipment • Placing, Digging or Surface Mounting Equipment (as specificed) • Concrete for Play Equipment Footings • Standard Insurance Offer (Detail Provided Upon Request) • Standard Warranty Offer (Detail Provided Upon Request) • Standard Wage Rates Exclusions (Unless Specifically Quoted Above): • Private Utility Locates (irrigation, low voltage, lighting, etc.) • Additional Labor Due to Site Access. Require 8' Wide Clearance from Staging Area to Play Space. • Additional Labor and/or Related Costs Due to Subsurface Conditions (Rock, Hardpan, Heavy Clay, Ground Water, etc.) • Additional Labor and/or Related Costs Due to Working in Unstable Soils (Sand, Pea Rock, Mud, Poor Site Drainage, etc.) • Offsite Removal of Spoils From Footing Holes or Other Excavation. Can be stockpiled for owner removal or left in play space • Disposal of Packing Material. Can be Stockpiled for Owner Removal or Deposited in Owners Onsite Dumpster • Removal of Existing Play Equipment, Border or Safety Surfacing Material • Site Work of Any Kind. Exclusions include, site grading (ownerto provide max slope of 1%), site restoration, drainage, etc. • Border for Play Space • Bonding of Any Type • Permits of Any Kind Acceptance of Quotation: Accepted By (Print) Michael Hecker PO#: Signature: Email: MHecker@ElkRiverMN.gov Title: Phone: Date: Purchase Amount: $129,696.57 flashi Page 2 of 2 EQUIPMENT COLOR SIGN OFF Lions Park Please sign below if you approve of the colors represented in the photo above. Colors See Colors above PIP Colors (specify colors & Sq. Ft. of each) 50/50 Green & Black Customer Signature: Date: *NOTE: PLEASE VERIFY ALL DIMENSIONS OF PLAY AREA, SIZE, ORIENTATION, AND LOCATIONS OF ALL EXISTING UTILITIES, EQUIPMENT, AND SITE FURNISHINGS PRIOR TO ORDERING. SLIDES SHOULD NOT FACE THE HOT AFTERNOON SUN. , / I / J Fr to dhg PIAy (5-12 years) r Fnll Height- 96 inched r \ Freestuntling PAY DOUBIEI cs H -1P yeors) cP) srvoosr suoE 11.x Fnll eight: 14' Inch, I I A N11DE TO— V HAND r _s„ . \ _BEA � N UP o ,I EANEE EUAAE ° °° o� °AEA rvrvG EUAAEA u =Al\ 1 EET HA111C, 11 CENTER WALL \ \ 1 nEEl PANES \ I EUAAEA EUAAEA I `c I (E N5C EN'5" A1rvGE v EUAAEA EUAAEA EANEE 1 Ervo CONTAINER DETAILS TOTAL CONTAINER AREA 5224 SO FT ASTM SAFETY SURFACING TYPE ENGINEERED WOOD FIBER & PIP TOTAL INTERIOR PERIMETER 287 LN FT EDGING TYPE 6"X12" CONCRETE CURB TOTAL EWF 4437 SO FT TOTAL PIP (4- FALL HEIGHT) 664 SO FT X, DIUI --------------- \ — — — — \ /—r----------- / Pw[ ` — _ --- \ I \ \ I \ \ I 1 1 0 I EErvAooE T. I O I I I I r I I / I I / I � \ I \ ----------------- xxSITE PREPARATION REQUIREMENTS; •MAXIMUM OF 1% GRADE CHANGE ACROSS CONTAINER •NO PRE -INSTALLED DRAIN TILE OUTSIDE OF 4 FEET OF PERIMETER -DRAIN TILE STUB TO BE PROVIDED IF DRAIN TILE IS REQUIRED •NO DRAINAGE AGGREGATE PRE -INSTALLED •NO FABRIC PRE -INSTALLED MIN MUM CONTAINER SIZE NEEDED DENOTES THE INSIDE OF CURB DIMENSION EWF TOTAL SQUARE FOOTAGE 4,437 SQ.FT. PIP TOTAL SQUARE FOOTAGE 664 SQ.FT. 5-12 AREA TOTAL ELEVATED PLAY COMPONERIE IS TOTAL ELEVATED COMPONENTS ACCESSIBLE BY RAMP 0 REQUIRED 0 TOTAL ELEVATED COMPONENTS ACCESSIBLE BY TRANSFER 9 REQUIRED 9 TOTAL ACCESSIBLE GROUND LEVEL COMPONENTS SHOWN 13 BLQ.WBLB 6 TOTAL DIFFERENT TYPES OF GROUND LEVEL COMPONENTS 10 REQUIRED 10 flagshi�k p anon FLAGSHIP RECREATIOI 11123 UPPER 33RD ST LAKE ELMO, MN 5508 763-550-7860 FLAGSHIPPLAY.COM OFLAGSHIPPLAY kh landscape structures THIS PLAY AREA L PLAY EDDIPME DESIGNED FOR AGE RANGES AS NI ON PLAN. N zu SALES REPRESENTATIV BAILEY WOLF DESIGNED BY: LSI 03/01/2023 SHEET LS101 r. 4 �V � P. f AT . t ? f'�' sK .:. ''«,y 4�,` + m r 6 ¢ y •;i`- ,� ' " e ' i ..Ca, � � � �'•�, �+- .t°�i_ g�sA ,��'' � Y�)��« r�'-�v,�?' e .:'� �'�fr pr rT s �r - v. - 1 -�' "�` � �' .' fiy. � az .� ���\� � � , g � i •°`,T1 a ��" diva Elk River Lion's Park landscape i, structures 1168533-02-04-01 02.28.2623 fldg5i11� ©2023 Landscape Structures. All Rights Reserved. J A 7- C'W .74 hkm ►` � 49." wyF.y is �`% .s� �� e.a '- �� n #�,{ „�. .�+, R :' ^� I+, A . A boo r. e, s � ? 1-a r ���