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03-03-1993 PR MIN . . . MEETING OF THE ELK RIVER PARK AND RECREATION COMMISSION HELD AT THE ELK RIVER CITY HALL WEDNESDAY, MARCH 3, 1993 MEMBERS PRESENT: Chair Dave Anderson, Commissioners Clair Olson, Rolfe Anderson, Dana Anderson, Joe st. Dennis, and Clete Lipetzky (7:45) MEMBERS ABSENT: Commissioner Mike O'Brien STAFF PRESENT: Philip Hals, Street/Park Superintendent ALSO PRESENT: Sue Daleiden, Candidate for Park and Recreation Commission 1. Call Meeting to Order Pursuant to due call and notice thereof, the meeting of the Elk River Park and Recreation Commission was called to order at 7:10 p.m. by Chair Dave Anderson. 2. Consider 3/3/93 Park and Recreation Commission Agenda Commissioner Rolfe Anderson added item 11.A - Elk Park Center: Revisit accepting park dedication in lieu of property. Chair Dave Anderson added item 11.B - Trail maintenance program for Woodland Trail Park. COMMISSIONER DANA ANDERSON MOVED TO APPROVE 3/3/93 AGENDA AS AMENDED. COMMISSIONER ROLFE ANDERSON SECONDED THE MOTION. THE MOTION PASSED 5-0. 3. Commission 2/3/93 Park and Recreation Commission Minutes COMMISSIONER ROLFE ANDERSON MOVED TO APPROVE THE 2/3/93 PARK AND RECREATION COMMISSION MINUTES. COMMISSIONER DANA ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4. Open Mike There was no one present for this item. 5. Consider Recreation Field Maintenance Vehicle Philip Hals, Street/Park Superintendent, presented details of his plan to modify a vehicle for use for recreation field maintenance. COMMISSIONER JOE ST. DENNIS MOVED TO RECOMMEND TO THE CITY COUNCIL THAT THEY COMMIT $1,500 FROM THE PARK CAPITAL EQUIPMENT FUND FOR THE STREET/PARK DEPARTMENT TO BUY THE COMPONENTS TO RETROFIT A GOLF CART VEHICLE WITH A NEW ENGINE, DRIVE LINE AND PAINT STRIPING EQUIPMENT. COMMISSIONER ROLFE ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. Park & Recreation Commission Minutes March 3, 1993 Page 2 6. Consider City Tree Program . Phil Hals presented a proposal from Winnetka Tree Farms for a program that would allow residents an opportunity to purchase trees at a reduced price. COMMISSIONER DANA ANDERSON MOVED THAT THE PARK AND RECREATION COMMISSION ENDORSE THE IDEA OF ITEMS 1, 2, AND 3 WITH WINNETKA TREE FARMS AND WITH THE RECOMMENDATION THAT THE CITY COUNCIL CONSIDER ITEM 4 WITH RESTRICTIONS OF TWO TREES PER PROPERTY OWNER AND A MAXIMUM OF $2,500 IN CITY REIMBURSEMENTS FOR 1993 TREE PLANTINGS. THE TREES WOULD HAVE 1W 1 1/2" TRUNK DIAMETER OR LARGER, PLANTED MORE THAN 10' BUT LESS THAN 20' FROM THE CURB LINE, BE OF AN APPROVED SPECIES, AND THE TREES DO NOT HAVE TO COME FROM A SPECIFIC NURSERY. COMMISSIONER CLAIR OLSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. 7. Consider Adopt a Park Program Phil Hals presented an "Adopt; a Park" program for City parks. It was decided that such a program would not be a great financial advantage for the City but could be an excellent public relations tool and that the program development should go back to park staff for recommendation for specific tasks for each park. COMMISSIONER CLAIR OLSON MOVED THAT THE PARK AND RECREATION COMMISSION SUPPORT THE IDEA OF AN "ADOPT A PARK" PROGRAM AND WILL FORMALIZE A PLAN AT A FUTURE MEETING WITH ADDITIONAL INPUT FROM STAFF. COMMISSIONER JOE ST. DENNIS SECONDED THE MOTION. THE MOTION PASSED 5-0. . Commissioner Clete Lipetzky arrived at this time (7:45). 8. Consider 1993 Capital Park Improvements Phil Hals presented the 1993 park improvement list that was compiled by the park staff. COMMISSIONER JOE ST. DENNIS MOVED TO RECOMMEND DOING ALL THE ITEMS LISTED WITH THE EXCEPTION OF THE ITEM MARKED WITH THREE ASTERISKS ON THE ATTACHED SHEET TOTALING $27,880 AND IF MORE ITEMS ARE TO BE DELETED, THE HANDICAP ACCESSIBLE ITEMS ARE RETAINED. COMMISSIONER CLETE LIPETZKY SECONDED THE MOTION. THE MOTION CARRIED 6-0. 9. Update on LAWCON Grant Phil Hals presented the LAWCON Grant information and explain that since the grant amount was reduced from the original application, it was necessary to cut back the project accordingly. COMMISSIONER CLETE LIPETZKY MOVED THAT THE PARK AND RECREATION COMMISSION RECOMMEND THAT THE PROJECT INCLUDE THE ENTRANCE ROAD, PARKING LOT, ROADWAY LIGHTING THE BITUMINOUS HIKING PATH AND ABOUT HALF OF THE CRUSHED ROCK TRAIL, OMITTING THE PICNIC SHELTER AND ONE HALF OF . . . . Park & Recreation Commission Minutes March 3, 1993 Page 3 THE CRUSHED ROCK TRAIL. COMMISSIONER ROLFE ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 6-0. 10. Update on Water Treatment Building Phil Hals presented the information on the location of the western area water tower and water treatment building. COMMISSIONER CLETE LIPETZKY MOVED TO RECOMMEND TO THE CITY COUNCIL THAT THE WATER TREATMENT BUILDING BE LOCATED AS NEAR THE WATER TOWER AS POSSIBLE (SEE MAIER STEWART 2/19/92 FAX COPY, PAGE 2). COMMISSIONER ROLFE ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 6-0. 11. Staff Updates/Other Business Phil Hals distributed a memo from Pat Klaers and it was the consensus that the Park and Recreation Commission recommend another joint meeting date since 3/8/93 would not allow much discussion time after the regular City Council meeting. The joint City Council/Park and Recreation Commission meeting agenda should include the following: - Jeff Asfahl' s (728 Area Recreation) Annual Report - Review 1993 Parks Capital Improvement project - Implementation of the grant for Woodland Trails - Discussion of terms of office for Commission members - Discussion of outdoor ice facilities (per Larry Farber) - Discussion on "hole in the ground" downtown site - Discussion on having Park and Recreation Commission Chair attend the interviews for the future Park and Recreation Commissioner - Discussion on "Adopt a Park" program There was discussion that the procedure for soliciting Park and Recreation Commissioner applicants should be City Council decision. 2. Naming of Community Education fields should be a future Park and Recreation agenda item. 11.A. Elk Park Center Commissioner Rolfe Anderson requested that Commission revisit their decision to ask lieu of park land for the Elk Park Center. was decided to add this at a future agenda. the Park and Recreation for park dedication funds in Due to the late hour, it 11.B. Trail Maintenance Program for Woodland Trail Park Chair Dave Anderson distributed information on a program volunteer labor to maintain trails in the Woodland Trails discussion of this item will be added to a future agenda. that would use Park. The Park & Recreation Commission Minutes March 3, 1993 Page 4 12. Adjournment There being no further business, COMMISSIONER ROLFE ANDERSON MOVED THAT THE MEETING .ADJOURN. COMMISSIONER CLETE LIPETZKY SECONDED THE MOTION. THE MOTION CARRIED 6-0. The meeting of the Elk River Park and Recreation Commission adjourned at 10:10 p.m. Respectfully submitted, 6JUJ '-1Y~ ~ Philip Hals Street/Park Superintendent . . .