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04-13-1994 PR MIN . . . MEETING OF THE ELK RIVER PARK & RECREATION COMMISSION HELD AT THE ELK RIVER CITY HALL WEDNESDAY, APRIL 13, 1994 Members Present: Chair Dave Anderson; Commissioners Dana Anderson, Olson, Daleiden, Rolfe Anderson and Clete Lipetzky (7:55 p.m.) Members Absent: Commissioners Sf. Dennis and O'Brien Staff Present: Phil Hals, Street/Park Superintendent; Jeff Asfahl, 728 Recreation Director; Steve Rohlf, Building and Zoning Administrator Others Present: Chris Kreger, Planning Commission Representative; Dustin Harrell, Kent Harrell and Ron Jacobson 1 . Call Meetinq To Order Pursuant to due call and notice thereof, the meeting of the Elk River Park and Recreation Commission was called to order at 7:00 p.m. by Chair Anderson. 2. Consider 4/13/94 Park and Recreation Commission Aqenda The following items were added to the agenda: 5.4. Park Dedication Fees 5.5. Park and Recreation Commission Committee Assignments 8.1 . Elk Park Center 2nd Addition 8.2. Dickenson Bus Garage COMMISSIONER DANA ANDERSON MOVED TO APPROVE THE AGENDA AS AMENDED. COMMISSION ROLFE ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Consider 3/9/94 Park and Recreation Commission Minutes COMMISSIONER OLSON MOVED TO APPROVE THE 3/9/94 PARK AND RECREATION COMMISSION MINUTES. COMMISSIONER DALEIDEN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4. Open Mike There was no one present for this item. 5.1. Duck House Installation by Dustin Harrell Dustin Harrell thanked the Commission for their cooperation and reported that his Scout Troop built 24 mallard houses for a cost of $312.91. Twenty-one houses were installed on City or School District property with three on private property. He Park & Recreation Commission Minutes April 13, 1994 Page 2 circulated photos of the completed project. Dustin also thanked Pat Donovan for his help with building the cone-shaped predator guards. . Kent Harrell suggested that the Boy Scout Troop will be contacted regarding the ongoing maintenance of the mallard houses. The Commission members all expressed their interest, support, and gratitude for this project. 5.2. Woodland Trails Park Water Impoundment Chair Anderson reported to the Commission that another Boy Scout Troop has shown an interest in doing a water impoundment on the drainage ditch in Woodland Trails Park. It will be the Scout's responsibility to recruit help to calculate the water levels and potential effects on area drainage. The plans will have to be approved by a registered engineer, a neighborhood informational meeting held, and DNR and City Council approval secured before any construction can take place so this Scout would have a great deal of time invested in the process alone. 5.3. Boy Scout Storaqe Buildinq on City Property - Dave Anderson Chair Anderson reported that the Boy Scouts would like to build a 30' x 60' storage building on Lot 4, Block 1, Ridgewood East 2nd Addition on 1911 h A venue. Chris Kreger, Planning Commission Representative, stated that such a building would need a conditional use permit requiring a public hearing at the Planning Commission level and another at the City Council level. . COMMISSIONER DALEIDEN MOVED TO ADVISE THE CITY COUNCIL THAT THE PARK AND RECREATION COMMISSION SUPPORTS THE CONCEPT OF THE CITY FURNISHING PROPERTY FOR A STORAGE BUILDING FOR NON-PROFIT YOUTH ACTIVITIES ON CITY LOT 4, BLOCK 1, RIDGEWOOD EAST 2ND ADDITION. COMMISSIONER DANA ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. 5.4. Park Dedication Fees Commissioner Dana Anderson raised the issue of Park Dedication Fees and questioned if the fee schedule should be increased to make the donation of land and the per unit fees more financially comparable so that developers are more open to giving land for park property. After a brief discussion, it was the consensus of the members that while they are comfortable with the system as it is, there should be some research done by staff as to the level of fees in other communities with the possibility of increasing park dedication fees in 1995. Commissioner Lipetzky arrived at this time (7:55 p.m.) 5.5. Park and Recreation Commission Committee Assiqnments Chair Anderson led a discussion regarding a Park and Recreation Commission member attending other City meetings such as Planning Commission, City Council and Growth Management Committee. . . . . Park & Recreation Commission Minutes April 13, 1994 Page 3 Chris Kreger gave a brief update on the Growth Management Plan and suggested that a member of the Park and Recreation Commission be on the Steering Committee so that the park and trail system may be an integral part of the Growth Management Plan. The Park and Recreation Commission members agreed that a Commission representative should attend the Planning Commission, City Council, and Growth Management Steering Committee meetings. It was the consensus of the group to set up a rotating schedule for attending these meetings. After a brief discussion it was the consensus of the group that Chair Anderson and Commissioner Dana Anderson represent the Park and Recreation Commission on the Growth Management Steering Committee with one being the representative and the other being the alternate, depending on the meeting schedule. 6. Consider Discussion Items for Joint Meetino with City Council on 4/25/94 Chair Anderson said that it would be his preference to discuss philosophical issues and not concentrate on nut and bolt issues. Chair Anderson suggested that the Park and Recreation Commission give the City Council a review of 1993 highlights, an update on Committee assignments, a report on concerns for the park dedication structure, and a review of the redeveloping Master Park Plan, including a suggestion for additional staff for parks. It was the consensus of the Park and Recreation Commission members that these items were appropriate and adequate to fill the two hour time period with the City Council. 7. Consider Proposed Development by Jeff Mastley Phil Hals presented the plat information and a brief discussion was held. COMMISSIONER OLSON MOVED TO RECOMMEND ACCEPTING THE PARK DEDICATION FEES IN LIEU OF PARK PROPERTY. COMMISSIONER ROLFE ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 6-0. 8. Consider Proposed Lot Split at Heritaoe Landino Phil Hals presented the plat information. A brief discussion was held. COMMISSIONER L1PETZKY MOVED TO RECOMMEND ACCEPTING PARK DEDICATION FEES IN LIEU OF PARK PROPERTY. COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 6-0. 8.1 . Elk Park Center 2nd Addition Phil Hals presented the plat information and a brief discussion was held. COMMISSIONER DANA ANDERSON MOVED THAT STAFF INVESTIGATE COLLECTING PARK DEDICATION FEES ON BOTH PARCELS OF LOT 1, BLOCK 1, BASED ON THIS Park & Recreation Commission Minutes April 13, 1994 Page 4 PROPERTY HAVING NEVER PAID PARK DEDICATION AND IT IS APPROPRIATE TO COLLECT THOSE FEES, AND ALSO THAT FEES BE COLLECTED ON LOT 2, BLOCK 1. COMMISSION L1PETZKY SECONDED THE MOTION. THE MOTION CARRIED 6-0. . 8.2. Dickenson Bus G.araae Phil Hals displayed the plan for Dickenson's bus garage and a brief discussion was held. COMMISSIONER ROLFE ANDERSON MOVED TO RECOMMEND THAT THE SCREENING BETWEEN THE RAILROAD TRAIL AND THE BUS GARAGE COMPLEX BE THREE ROWS OF EVERGREEN TREES 10' APART WITH TREES SPACED AT 15' MAXIMUM WIDTH, AND WITH THE WESTERLY ROW BEING SPRUCE TREES WITH A MINIMUM HEIGHT OF 3' AND THAT THE TRANSPLANTED TREES BE MAINTAINED WITH ALL DEAD TREES REPLACED IN A TIMELY MANNER. COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 6-0. 9. Review Request for Battinq Caae Facility on City Property Phil Hals reported that City Administrator Pat Klaers informed the Donavan's that even if a batting cage building were on City property, owned by the City, and leased by the Donavan's, they would have to pay property taxes since it would be a profit making venture. A brief discussion was held by the Commission. . CHAIR ANDERSON MOVED THAT ALTHOUGH THE PARK AND RECREATION COMMISSION SUPPORTS THE CONCEPT, THEY RECOMMEND TO THE CITY COUNCIL AGAINST HAVING ANY PRIVATELY OWNED AND OPERATED CONCESSIONS ON OAK KNOLL PARK PROPERTY. COMMISSIONER ROLFE ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 6-0. 10. Discuss Trail Locations within Woodland Trails Park Phil Hals distributed copies of a letter addressed to himself from Mike Niziolek and a map of Woodland Trails Park trails to the Commission members and explained Mr. Niziolek's concern for pedestrian traffic in the area of the proposed environmental learning center. Commission members expressed their appreciation for the work that Mr. Niziolek has done in Woodland Trails Park. COMMISSIONER ROLFE ANDERSON MOVED TO INSTALL THE TRAIL CONNECTION THAT IS MARKED WITH CROSS HATCHES ON THE ATTACHED MAP THAT WILL CROSS NEAR THE 'PROPOSED ENVIRONMENTAL LEARNING CENTER LOCATION. COMMISSIONER DALEIDEN SECONDED THE MOTION. THE MOTION CARRIED 6-0. 11. Discuss Overhead Power Lines Alonq Park Property Phil Hals reported the information he had gathered at the joint City Council/Municipal Utilities Commission meeting on 4/11/94 regarding the costs, construction concerns, and maintenance problems of underground power line installation. . . . . Park & Recreation Commission Minutes April 13, 1994 Page 5 COMMISSIONER L1PETZKY MOVED THAT THE PARK AND RECREATION COMMISSION WOULD ENDORSE THE IDEA OF UNDERGROUND UTILITY LINES IN LIEU OF OVERHEAD LINES AS A GENERAL PRACTICE, AND IN PARK SETTINGS IN PARTICULAR, AND WOULD REQUEST THAT ANY FUTURE INSTALLATION PLANS FOR LINE CONSTRUCTION ADJACENT TO PARKS COME BEFORE THIS COMMISSION FOR REVIEW. COMMISSIONER DANA ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 6-0. 12. Update on Ice Rink Costs Phil Hals stated that he did not have all of the necessary costs for developing additional ice rinks at this time. 13. Discussion on Community Athletics - Steve Rohlf Steve Rohlf explained the rationale for arriving at the numbers that were used to develop this facility analysis and the ways that these forms can be used to indicate the amount of property that needs to be acquired to accommodate recreation activities when the City reaches full development. It was the consensus of the Commission members that it would be a good idea to revisit this issue next month after everyone has had an opportunity to think through the issues. 14. Staff Updates/Other Business There was no other business presented. 15. Adiournment There being no further business, COMMISSIONER DANA ANDERSON MOVED TO ADJOURN THE MEETING. COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 6-0. The meeting of the Elk River Park and Recreation Commission was adjourned at 10:30 p.m. Respectfully submitted, o~ ~ Philip Hals Street/Park Superintendent