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09-21-1994 PR MIN . . . SPECIAL MEETING OF THE ELK RIVER PARK AND RECREATION COMMISSION HELD AT THE ELK RIVER CITY HALL WEDNESDAY, SEPTEMBER 21, 1994 Members Present: Chair Dave Anderson; Commissioner Rolfe Anderson Members Absent: Commissioners Dana Anderson, Lipetzky, Daleiden, O'Brien, Olson, and St. Dennis Staff Present: Phil Hals, Street/Park Superintendent; Steve Rohlf, Building and Zoning Coordinator; Jeff Asfahl, 728 Area Recreation Coordinator Others Present: Ron Ollestad & Craig Spencer, Elk River Youth Baseball; Don Crook, Elk River Youth Hockey; Tom Wingard, Three Rivers Soccer Association; Jerry Pal kovich, Tim Frantz, & Duane Morical, Elk River Girls Fast Pitch Association; and Gary Casperson, Elk River Traveling Baseball 1. Call Meetina To Order Due to the lack of a quorum, it was the consensus of those present to proceed with an informational meeting. 2. Discussion Chair Dave Anderson introduced Steve Rohlf and asked Steve to explain the process that he used to estimate the future needs for athletic fields when the City population reaches 40,000. Steve distributed a graph that showed each sport's present needs for our existing population and the projected needs. Steve also explained how he had credited each community with fields that were constructed by School District 728. Steve also said that each municipality within the 728 Area-wide Recreation Program needs to address their own needs now and for the future and provide fields, staff time, money, or a combination of these to the Area-wide Recreation Program. Steve stated that, in City staff opinion, the purchase of land for field development is the first priority and that property should be purchased in the next five years. Chair Dave Anderson opened the discussion by explaining that the system works by organizations volunteering time and money to aid the City support for programs. Groups should consider fund-raisers to aid the City's limited resources. Members of the youth athletic associations voiced their concern for more fields for immediate usage. Steve Rohlf explained that while most of the School District fields are within the City limits, other municipalities have a responsibility to supply fields for their residents and the City of Elk River cannot supply fields for the entire Area~wide Recreation Program. Steve said that while there were no immediate problems solved at this meeting, he felt that the youth association leaders had a better understanding of the needs and responsibilities connected with field development. . Youth Athletic Association Leaders left at this time (9:00 p.m.) Park and Recreation Commission members Dave Anderson and Rolfe Anderson informally discussed the plat of Hillside Crossing South and decided to recommend to the full Park and Recreation Commission at the next regular meeting that the City Council accept cash in lieu of property for park dedication and that the Park and Recreation Commission recommend to the Planning Commission that this project is an example of the need for a City tree ordinance. 3. Adiournment By agreement of those Park and Recreation Commi~sion members in attendance, the meeting came to an end at 10:00 p.m. Respectfully submitted, a~ ~ Phil Hals Street/Park Superintendent . .