Loading...
04-12-1995 PR MIN . . . MEETING OF THE ELK RIVER PARK AND RECREATION COMMISSION HELD AT THE ELK RIVER CITY HALL WEDNESDAY, APRIL 12, 1995 Members Present: Chair Dave Anderson; Commissioners Daleiden, Olson, Tuttle, and Dana Anderson Members Absent: Commissioners Lipetzky, Rolfe Anderson, and Donais Staff Present: Phil Hals, Street/Park Superintendent; Jeff Asfahl, 728 Area Recreation Coordinator Others Present: Harold Gramstad 1. Call Meetino To Order Pursuant to due call and notice thereof, the meeting of the Elk River Park and Recreation Commission was called to order at 7:05 p.m. by Chair Dave Anderson. 2. Consider April 12, 1995, Park and Recreation Commission Aoenda Item 14a., "Horses on City Trails", was added to the agenda. COMMISSIONER OLSON MOVED TO APPROVE THE 4/12/95 PARK AND RECREATION COMMISSION AGENDA AS AMENDED. COMMISSIONER DALEIDEN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 3. Consider Park and Recreation Commission Minutes March 8, 1995, Reoular Meetino COMMISSIONER OLSON MOVED TO APPROVE THE MARCH 8, 1995, PARK AND RECREATION COMMISSION MINUTES. COMMISSIONER DALEIDEN SECONDED THE MOTION. THE MOTION CARRIED 5-0. March 21. 1995, Joint Park & Recreation/Plannino Commissions COMMISSIONER DANA ANDERSON MOVED TO APPROVE THE MARCH 21, 1995, PARK AND RECREATION COMMISSION JOINT MEETING MINUTES. COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. 4. Open Mike No one appeared for this item. Park and Recreation Commission Meeting April 12, 1995 Page 2 4.1. Community Recreation Board Report - Jeff Asfahl . Jeff Asfahl displayed the new Community Recreation Board logo. Jeff discussed summer recreation programs as follows: A. Evening T-Ball B. Thursdays in the Park C. Community Recreation is considering entertainment in the park this summer at the EDA site downtown D. A roving playground with a bus to pick up kids, transport the kids to a city park for a staffed project, then return them via a bus E. A thletic camps, open gym, gymnastics. Community Education has expanded office hours for several days following the mass r~gistration. Jeff stated that on April 5, 1995, the Community Recreation Board had its annual scheduling meeting. The meeting went smoothly and helped foster a better understanding between groups. The Community Recreation Board is hiring a year round assistant for 15 hours per week to serve as an aid for Jeff. Jeff asked the Park and Recreation Commission to consider having a representative or two from the Park and Recreation Commission meet with him to help with recreation program decisions and serve as a liaison between the Community Recreation Board and the Park and Recreation Commission. . 5. Lion's Park Improvement Proposal- Harold Gramstad Harold Gramstad distributed handouts regarding Lion's Park landscaping. Mr. Gramstad indicated that the landscaping will not take place until 1996. For 1995, the Lion's Club plans to spend $25,000 for a Landscape Structure Power Scape playground, some backstops, and tot lot playground improvements. The Lion's Club is hoping to have approximately $25,000 per year that is generated by a pull tab operation at Broadway Bar available for park improvements for the next three years. Dave Anderson expressed a concern for the need for drainage before the landscaping and playground equipment is installed. Commissioner Tuttle stated that she would like to see the Lion's Club get some positive publicity for their efforts in the park. Commissioner Dana Anderson stated that he was glad to see the Lion's Club moving forward with plans for playgrounds, landscaping, and possible drainage solutions. It was the consensus of the Park and Recreation Commission that this is good news for the Lion's Park because city forces will be working on other park projects and not have time to do construction work in Lion's Park this year. . . . . Park and Recreation Commission Meeting April 12, 1995 Page 3 6. Windsor Development - Lafayette Woods Phil Hals led the discussion on Lafayette Woods and displayed a preliminary plat of the property. He also stated that this plat will not be going to the Planning Commission until May and there may be some slight revisions so the Park and Recreation Commission will have the option of considering this plat at the May Park and Recreation Commission meeting. COMMISSIONER OLSON MOVED TO RECOMMEND TO THE PLANNING COMMISSION TO CONSIDER SIDEWALKS ON BOTH SIDES OF 195TH AVENUE, RUSH DRIVE, HIGHLAND ROAD, AND UPLAND AVENUE, AND ON ONE SIDE OF EACH OF THE CUL- DE-SAC STREETS. COMMISSIONER DANA ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. It was the consensus of the Park and Recreation Commission that they would like to see the plat before it reaches the Planning Commission for their preliminary plant review. 7. Lindouist/Mastley Developers - Weatherwood Plat A brief discussion was held on this topic. COMMISSIONER DANA ANDERSON MOVED TO RECOMMEND ACCEPTING CASH FOR PARK DEDICATION. COMMISSIONER DALEIDEN SECONDED THE MOTION. THE MOTION CARRIED 5-0. 8. Grant Application for Property Purchase Under Minnesota DNR Natural and Scenic Grant Prooram Commissioner Tuttle reviewed the needs for information for the grant application and the work involved with this process. A brief discussion was held. COMMISSIONER OLSON MOVED TO SUPPORT MIKE NIZIOLEK AND HIS GRANT APPLICATION. COMMISSIONER DANA ANDERSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. 9. Park Improvement List for 1995 A lengthy discussion was held on the following list of park improvements. Orono Park Grade shoreline by boat dock Install 4 street lights Install ADA recommended pathways ADA improvements to boat dock, picnic tables and beach access path $1,200 3,200 5,000 3,000 Oak Knoll Park Additional backstop fencing * ADA access trails to spectator areas $5,500 5,000 Park and Recreation Commission Meeting April 12, 1995 Page 4 Trail installations Heritage Landing Schoolview Addition 3,000 1,000 . *NOTE: Phil Hals will supply a map of trails to be paved in Oak Knoll Park. COMMISSIONER DANA ANDERSON MOVED TO ACCEPT THE LIST OF PARK CAPITAL IMPROVEMENTS AS SUBMITTED. COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. 10. Park Reservation Update Phil Hals gave a brief introduction and explained the concerns expressed in a memo sent to him by Receptionist Kristy Mansfield. After a brief discussion, it was the consensus of the Park and Recreation Commission do the following: 1 . Continue with the system of deposits for reservations and the policy of no fees for shelter or park use. 2. Add a sentence to the citizens park reservation for explaining that "in order to keep park costs low and avoid charging fees for shelters use, users are encouraged to pick up their trash, and, if previous users did not clean up their trash, please do so at least enough to make the area usable and report the problem to City hall on the next business day". This will reduce the need for a park staff person on duty on weekends. 3. Continue the policy of "residents only" for park or shelter reservations. . 4. To be consistent with a policy of fee deposits from all groups including Community Recreation Board $100; Lion's Club $100; and Rotary Club $100. It was the consensus of the group to send these recommendations on to city staff along with a thank you to KristyMansfield for the information that she collected. 11 . MnDOT Plantino Partnership Update Phil Hals gave a brief update on the planting partnership relating the following information: 1. The scheduled planting date is May 6, 1995. 2. One Boy Scout Troop is doing the snacks and lunch. 3. Planters will include two 4-H Clubs, one Boy Scout Troop, and a student group from Salk and Vandenberge Junior High Schools. 4. City street/park workers will prepare the planting beds and coordinate the materials on the day of planting. 5. The news media will be contacted to give the youth groups some public exposure. . . . . Park and Recreation Commission Meeting April 12, 1995 Page 5 12. Soccer Field/Baseball Field Update City Hall Site Fields - After a brief discussion, Commissioner Olson volunteered to do a letter to area residents inviting them to attend a meeting to comment on the temporary use of two youth fields in the City Hall area. The meeting was called for April 19, 1995, at City Hall at 7:00 p.m. It was the consensus of the Park and Recreation Commission that unless there is massive public resistance, this temporary use should be permitted. WWTP Property Soccer Fields - Phil Hals distributed a handout with a design for four 150' x 240' soccer fields and two 260' baseball fields including a cost estimate for the construction. After a brief discussion, it was the consensus of the Commission members that they should meet at the site at 6: 15 p.m., on Wednesday, April 19, so that they can make firsthand observations and that Phil should investigate the possibilities of an unpaved parking lot and the elimination of the fence and replacement with a tree buffer. 13. Consider Uses for EDA Site/Jackson Square 14a. EDA Site Phil Hals stated that Community Recreation may wish to sponsor some activities at the EDA site. Phil also questioned how staff should deal with requests for other group uses of the area. After a brief discussion, it was the consensus of the group that we should wait until we see what sort of activities are proposed before policy is established, and staff should bring a cost estimate to the next Park and Recreation Commission meeting for the addition of some benches on the EDA site. COMMISSIONER DANA ANDERSON MOVED TO RECOMMEND THAT THE CITY COUNCIL MOVE TO ELIMINATE FOUR PARKING STALLS IN FRONT OF THE EDA SITE ON MAIN STREET FOR INCREASED VISIBILITY. COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. Jackson Square Commissioner Tuttle stated that she had made contact with members of the Community Theater group regarding the sign along Highway lOin Jackson Square. The theater group agreed to remove the center panel from the sign if the city would pull out the footings and backfill the holes. It was the consensus of the group that the sign removal proceed and that a similar tree to those now in that area be planted in its place. Horses on City Trails Commissioner Daleiden discussed the need for horse trails that are accessible for riders in the area so that horses are not treated as trespassers. Chair Anderson offered his help in developing some horse trails along the railroad trail and in Woodland Trails Park. Park and Recreation Commission Meeting April 12, 1995 Page 6 No further action was taken on this item. . 15. Staff Updates Gaqne Property - It was the consensus of the Park and Recreation Commission to purchase property without use of park dollars for use as a road corridor with as much park use as possible. 16. Other Business There was no other business presented. 17. Adiournment There being no further business, COMMISSIONER DANA ANDERSON MOVED TO ADJOURN THE MEETING. COMMISSIONER OLSON SECONDED THE MOTION. THE MOTION CARRIED 5-0. The meeting of the Elk River Park and Recreation Commission was adjourned at 10:35 p.m. ResRectfully submitted, O~~ Phil Hals Street/Park Superintendent . .