4.2 ERMUSR 06-13-2023�i
Elk River --�-
Municipal Utilities UTILITIES COMMISSION MEETING
TO:
FROM:
ERMU Commission
Megan Zachman — HR Generalist
MEETING DATE:
AGENDA ITEM NUMBER:
June 13, 2023
4.2
SUBJECT:
Employee Handbook Annual Updates
ACTION REQUESTED:
Adopt the revised ERMU Employee Handbook
BACKGROUND:
Annually, staff and legal counsel review the existing personnel policies incorporated into the
ERMU Employee Handbook for compliance with changing labor laws. The Wage and Benefits
Committee may recommend the Commission adopt employee benefit changes. Staff may
recommend operational changes that affect the personnel policy be adopted by the
Commission for incorporation into the handbook.
DISCUSSION:
Minimal changes were made to the Employee Handbook for 2023. The items listed below have
been added and/or updated in the handbook since its last revision in June 2022.
• Revise Date in footer & on cover page.
• Revise Table of Contents and page numbers.
• Revise Section 13 - Commitment to a Drug and Alcohol -Free Workplace, related to
adult -use cannabis legalization.
• Revise Section 30 - On -Call, to update residency rule for on -call workers to include
commute time.
• Revise Section 33 - Lead Pay Differential, to update lineworker position title and add
water operator as a qualifying position.
• Revise Section 34 - Longevity Pay, to update when the bonus is paid out.
• Revise Section 43 - Paid Holidays, to add Juneteenth Day.
• Revise Section 44 - Employee Clothing, to update lineworker position title.
• Revise Section 45 - Health Care Savings Plan, to add the percentage of paid sick leave
conversion to HCSP at time of retirement. Note, this item was accidentally missed in the
updated handbook received by legal counsel. It will, however, be added to the final
handbook distributed to employees.
• Revise Section 47 - Health Insurance Coverage, to reflect cost increase.
• Add Section 51 - Short Term Disability, to reflect the new employee benefit. The
addition of this section renumbers the subsequent sections of the handbook.
Attached is a revised ERMU Employee Handbook, reflecting the proposed changes.
Page 1 of 2
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ATTACHMENTS:
• Revised — ERMU Policy — G.4f1 -Employee Handbook
Page 2 of 2
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